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Planning Board Minutes 04/08/2014
I       Call to Order

Chairman Paul White called the meeting to order at 7:00 p.m.

Present: Donna Cook, Jim Jansz, Joe McMahon, Tina Vanasse, Rick Viles, Paul White, Code Enforcement Officer Brandon Woolley, Recorder Maureen Scanlon.

Absent: Phil Lowe

Guests present: Edie Harnden, Jim Libby, Carol Woodman, Scott Anderson (from Verizon Wireless), Linda May, Josh Loiselle, Brenda McGuinness, Ann Farley.

II      Correspondence

The following correspondence/documentation was distributed to the Planning Board members in their meeting packets;

  • A copy of the Portland Water District’s 2014 Sebago Lake Watershed News.  

  • The Site Plan Review (Annual Renewal) documentation for 46 Sebago Rd. (Edward & Carol Woodman) – Map 19, Lot 19.
III     Open to Public Questions

Josh Loiselle stated that the town’s (Telecommunications) ordinance states that the construction of a new tower will be permitted only when all other reasonable opportunities have been exhausted.  He asked what the Planning Board’s opinion is in regard to what Verizon has provided as other alternatives, aside from constructing this tower.  Paul White explained that there were several different options discussed over several meetings.  The Code Enforcement Officer did an inquiry and an evaluation of the cost on the system (that was previously discussed) that would include “microcells” along the roadway and DAS.  The Board had analyzed this option and thought that it was cost prohibitive.  Josh asked if any expertise other than the Code Enforcement Officer’s research was used in making this determination.  He stated that the town had an RF Engineer review the application and asked if we could have an RF Engineer provide an opinion on alternative options.  Josh also asked about other concerns he has which range from changes made in the original application to whether the Tribal & Historic Preservation Officers and the Conservation Commission have been notified of this proposed project.  Paul White made note of his concerns and they will be addressed during the pertaining portion of this meeting.         

IV      Review of Minutes (March 11, 2014)

Rick Viles made a motion to approve the minutes from March 11, 2014 as presented.  It was seconded by Joe McMahon.  Motion carried with all in favor.

V       Old Business   

  • Site Plan Review – Annual Renewal – (Edward & Carol Woodman) –
Map 19, Lot 19 (46 Sebago Rd.)

Brandon Woolley confirmed that the renewal application has been submitted and the applicable fee has been paid.  He also confirmed that no changes have been made.

Donna Cook made a motion to accept the application and approve the renewal for another year.  It was seconded by Jim Jansz.  Motion carried with all in favor.   

  • Site Plan Review (Wireless Telecommunications Facility) –         (Property owned by William Allen) (Applicant is Verizon Wireless) –   Map 12, Lot 5C (Land Lot)
Scott Anderson updated the Board on the status of this project since they were here last in November 2013.  He stated that some fine tuning has been made to the design of the access road in order to decrease the steepness of the slope.  Most of the improvements to the plan that he has submitted tonight, which is what has been submitted to the Department of Environmental Protection, shows storm water enhancements that have been made.  The DEP is in the process of reviewing the application and they have until the end of May to complete the approval process, so Verizon is still waiting for the final approval.  There was some discussion on the concerns that Josh Loiselle broached at the beginning of the meeting.  Jim Jansz stated that he does not feel as though research on the options of distributed and alternative systems was exhausted, that the negative feelings and issues brought up during the Public Hearing need to be further addressed.  He also expressed concerns about the possible future needs of “improved” systems.  He would like to consider these concerns further with input from an engineer.  Scott explained that this system is being designed to address the needs of not only existing but also future systems.  Rick Viles stated that he has concerns regarding the maintenance of the access road and the site location.  It was noted that Brandon Woolley will inspect and assure that the site is the way it is supposed to be when construction has been completed.  The DEP will not come out automatically to perform an inspection; however, they will come out if there are any problems completing their specified requirements.  Verizon will be responsible for regular inspections and maintenance of the site location and the access road.  This will be added as a required condition on the recorded plan.  The Board agreed that they still want to have the DEP approval in place before proceeding and they would like to request the town’s engineer to determine if there are feasible and cost effective alternative systems to the proposed tower.  Brandon Woolley will contact Yankee Microwave with this request.  There was some discussion on the necessity of leaving the road in place if for some reason the tower is decommissioned and deconstructed.  According to the Forestry Department once a road is constructed in a forested area it must stay in place for fire prevention measures.  However, the road would then become the responsibility of the landowner because the lease with Verizon would be terminated at that point.  It was also noted that there are no designated historical or conservation locations on this parcel of land.   

This item will be added to agenda for the May 13th Planning Board meeting.       

  • CEO Updates
Brandon stated that he had nothing to report at this time.

  • Goal Setting Items
  • Voting Matrix (finalizing process)
No discussion at this time.

  • Review of Escrow Funds for “Outstanding” Subdivisions
No discussion at this time.

  • Open Ordinance Items
In regards to the Land Use ordinance, Jim Jansz mentioned that the item discussed at the last meeting regarding the timeline correction for the recording of approved plans will be included in the warrant for approval at this year’s Annual Town Meeting.  Brandon mentioned that the “Camper” item that was voted down last year due to a discrepancy with the wording from a member of the public will also be included (with no changes) for approval and subsequent inclusion in the Land Use ordinance.   

VI      New Business

There were no “New Business” items at this meeting.  

VII     Adjournment

Tina Vanasse made a motion to adjourn at 8:03 p.m.  It was seconded by Joe McMahon.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk