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Planning Board Minutes 12/08/2015
I       Call to Order

Chairman Paul White called the Public Hearing to order at 7:00 p.m.

Present: Jim Jansz, Phil Lowe, Joe McMahon, Tina Vanasse, Paul White, Code Enforcement Officer Brandon Woolley, Recorder Maureen Scanlon.

Guests present: Nancy Ball, Sandra Harriman, Richard LaChance, Michael Gotto from Stoneybrook Consultants, Inc., Claire O’Shea, Burt Horne, Rita Tranter, Richard Terhune, Peter Terhune, Linda McDade, Johanna Clift, Bruce Clift, Bruce Weymouth, Steven Hatch, Roger & Gwen Mercaldi, Roger & Donna Jones, Robert Rayner Jr., Elliot Teel, Cathleen Poulin, Nick Harrington, Sam & Jan Minervino, William Harrop, Steve McCandless, James Keltos.

II      Public Hearing – Site Plan Review for property located in a Shoreland Zone                         (Property owned by Long Beach LLC) (Applicants are Samuel & Jan Minervino) – Map 19, Lots 93, 99 & 100

Mike Gotto from Stoneybrook Consultants, Inc. proceeded to give an overview of this proposed project for the audience members.  He distributed copies of the “Presentation Graphic Long Beach Marina” and a “Stream Graphic” to the Board members and any interested audience members.  He reviewed some fine tuning that has been done in regards to the vehicle “turning and movement” details that were addressed by the Peer Review.  Two sets of graphics with the refined details were submitted to the Board, one with a truck and large trailer and the second with a truck and small trailer.  Copies of these graphics will be included in the Planning Board file for this project.  Mike proceeded to answer questions from the audience and the Board members concerning such matters as follows; the length, design and usage of the boat ramp, the parking area design, zoning compliance (regarding both the Land Use & Shoreland Zoning ordinances), land ownership and the right-of-way issue, clarification on which parcels of property are to be used for commercial purposes and the parcels that will be in residential use, vehicle traffic and pedestrian and swimming area safety.  It was noted that the parking area will not be open to public access during the “off season”, this area will be used for boat storage only which will remove them from the waterfront area.  
Mr. Clift stated that the proposed parking area property abuts his property.  He expressed concerns about matters such as rowdiness, trash and people leaving the parking lot area and going onto his property for whatever reason.  He asked if a physical barrier that separated the two lots could be installed so that people using the parking lot would know that it is a separate lot from his.  Mr. Gotto assured Mr. Clift that something can be put in place to show a separation of the two properties.  He asked for Mr. Clift’s contact information so that they can discuss what will be acceptable.          

James Keltos, a homeowner on Intervale Street, read aloud a prepared statement to the Planning Board.  In conclusion he added that his final statement is that he is concerned that this will drive his property value down.  A copy of his written statement and associated documentation was submitted to the Recording Secretary for inclusion in the Planning Board file for this proposed project.      

Phil Lowe brought up a couple of concerns that he wanted addressed during the Public Hearing portion of the meeting.  These concerns were in regards to traffic safety and drainage concerns.  He also asked if anyone can launch their boat at the marina.  Sam Minervino informed him that this is not a marina that is for public boat launching.  Boats that use this launch are either for boats owned by the marina or are for mooring customers.   

The Public Hearing was closed at 8:25 p.m.

        Chairman Paul White called the regular meeting to order at 8:26 p.m.

III     Correspondence

        Maureen Scanlon reported that e-mail correspondences for the Planning Board from William Harrop and Douglas, Lynette & Colin Weymouth were submitted to the Planning Board in their meeting packets on November 24th.

Maureen Scanlon reported that e-mail correspondences for the Planning Board from Bruce (& Julie) Weymouth, Lise Goddard, Steven & Laurie Hatch, Roger & Gwen Mercaldi Jr., Kenneth & Elizabeth Williams, Richard & Gretchen Terhune were distributed to the Planning Board members shortly prior to the meeting.
Copies of these e-mail correspondences will be included in the Planning Board file for this proposed project.  

The schedule of Planning Board Meeting Dates for 2016 was distributed to the Planning Board members at the start of this meeting.

IV      Open to Public Questions

        Questions from the public were addressed by the Planning Board during the course of the Public Hearing portion of this meeting.   

V       Review of Minutes (November 10, 2015)

Joe McMahon made a motion to approve the minutes from November 10, 2015.  It was seconded by Jim Jansz.  Motion carried with all in favor.

VI      Old Business    

  • Site Plan Review for property located in a Shoreland Zone                         (Property owned by Long Beach LLC) (Applicants are Samuel & Jan Minervino) – Map 19, Lots 93, 99 & 100
NOTE: A copy of the Long Beach Marina receipt showing the Escrow Account that was created in the amount of $500.00 has been included in the Planning Board file for this proposed project.  Copies of this receipt were distributed to the Planning Board members in their meeting packets on November 24th.

NOTE: Maureen Scanlon distributed copies of the “Member’s Affidavit Regarding Missed Planning Board Meetings” that was completed by Tina Vanasse in regards to this proposed project that was discussed at the September 29, 2015 Planning Board meeting.  The original copy of this affidavit will be filed in the official Planning Board meeting minutes file.  A copy will also be filed in the Planning Board file for this proposed project.  

Phil Lowe stated that he has a concern about the overall traffic issue.  He proceeded to review his concerns for the Board’s consideration.  He stated that he agrees that getting the traffic off of the road is a good overall procedure.  He also expressed concern about drainage issues in that area.  He stated that the Department of Transportation has promised to make improvements to the area and suggested that Mr. Gotto check with them to make sure that any future plans the DOT may have does not impact what the Minervinos are trying to achieve.  Specifically he was concerned that the DOT may need to take (or purchase) some of the property abutting the roadway from property owners when they make their drainage improvements to the area.  He also addressed his concerns with drainage in the parking area.  There was some discussion regarding his concerns.  

Several Board members expressed concerns regarding the proximity of the proposed new boat ramp location to the existing swimming area.  Jan Minervino mentioned that currently there is swimming on both sides of the existing boat ramp.  Sam Minervino stated that they are very concerned about swimming safety in this area and always have been; as a matter of fact they have grandchildren that use the beach and swim in this area.  He said that they are willing to do whatever it takes to keep it safe and he feels as though they have done a pretty good job so far because he does not believe anyone has ever been hurt in the twenty-seven years that they have been there.  However, they certainly are willing to listen to any suggestions or thoughts the Board may have to make it safer.  He also brought up the fact that use of the Jet Ski’s that they rent out are supervised much more strictly than what they see for private usage along the shoreline.  He mentioned that the Jet Ski’s that are currently moored, waiting for usage, in the area where the boat ramp will be moving to, will be relocated to another area of the beach which means this existing boat traffic, meaning Jet Skis, will no longer be in close proximity to the swimming area.  Sam stated that this plan is more of a consolidation plan than an expansion and it addresses the current parking/traffic problems.           

Tina Vanasse asked if it would be possible to exchange the existing right-of-way area to the location where the existing boat ramp is located which would move the swimming area to a safer location while also allowing the desired consolidation of the marina to one general location instead of being on the separate lots.  The response was that this is an absolute possibility if it were acceptable to all parties concerned.  Sam stated that this would certainly be acceptable to the Minervinos.  This would have to go through the legal process.  

In review, Paul White made note of the concerns brought up that Mr. Gotto and the Minervinos might want to address at the next meeting.  They are as follows:

  • Phil Lowe requested that grades be included on the design plan showing where the water will drain off to in the parking area.  
  • Prominent safety identification showing the location of the crosswalk that crosses the street from the parking area.
  • A barrier fence around the parking area separating it from the Clift’s lot.
  • Consideration of the suggestion by Tina Vanasse regarding the possibility of moving the right-of-way to the existing boat ramp location.  
This proposed project will be included on the agenda for the January 12, 2016 Planning Board meeting.       

  • CEO Updates
Nothing reported

  • Goal Setting Items
  • Voting Matrix (finalizing process)
No discussion

  • Review of Escrow Funds for “Outstanding” Subdivisions
No discussion

VII     New Business – None

VIII    Adjournment

Phil Lowe made a motion to adjourn at 9:15 p.m.  It was seconded by Tina Vanasse.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk