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Planning Board Minutes 04/11/2017

I       Call to Order

Chairman Paul White called the meeting to order at 7:00 p.m.  

Present: Jim Jansz, Joe McMahon, Tina Vanasse, Paul White, Code Enforcement Officer Brandon Woolley, Recorder Maureen Scanlon.

Absent: Donna Cook

        Guests present: None

II      Correspondence

        Maureen Scanlon reported that the following correspondence was distributed to the Planning Board members at the start of this meeting.

  • A copy of a letter dated February 23, 2017 from George Sawyer, PLS of Sawyer Engineering & Surveying, Inc.  This letter was to advise the Town of Sebago that the signed Plan of “Subdivision Plan for Bluestone Capital” was recorded at the Cumberland County Registry of Deeds in Plan Book 217 on Page 52 on February 17, 2017.  
The original copy of this letter will be included in the Planning Board file for this approved subdivision project.  

III     Open to Public Questions

        There were no members of the public present.    

IV      Review of Minutes (February 14, 2017)
        (Note: No meeting was held in March due to blizzard weather conditions.)

        Joe McMahon made a motion to approve the minutes from February 14, 2017 as presented.  It was seconded by Jim Jansz.  Motion carried with all in favor.

V       Old Business

  • Site Plan Review – (Property owned by The Beeches at Sebago LLC) (Applicant is Daniel Braverman) – Map 19, Lot 10A
Maureen Scanlon reported that Mr. Braverman notified her that he will not be able to come back before the Planning Board until the June 13, 2017 meeting.  He has asked to be included on the agenda for that meeting.  

He also asked that his project stay on the agenda for tonight’s meeting in order to allow Tina Vanasse, whose property abuts his property, the opportunity to recuse herself from the approval process for his proposed project.  Paul White had previously informed Mr. Braverman that if he changed his mind about asking Tina to recuse herself from his proceedings to inform the Board of his request.  Mr. Braverman submitted a correspondence dated January 18, 2017 regarding his project that was discussed by the Board at their January 10, 2017 meeting.  

RECORDER’S NOTE: Although this proposed project was not on the agenda for the February 14, 2017 meeting, due to the content of the correspondence, at the direction of Planning Board Chair Paul White, copies of this letter were distributed to the Planning Board members’ in their information packets for that meeting.  In this letter Mr. Braverman requested that Tina Vanasse recuse herself from his proposed project’s review process.  This matter was to be addressed by the Board at the next meeting that included Mr. Braverman’s project.  The original copy of this letter has been included in the Planning Board file for this proposed project.  

Tina Vanasse formally recused herself from the review process of Mr. Braverman’s project.           

  • CEO Updates
Brandon Woolley stated that he wanted to get the opinion of the board on a subject that has come up recently.  He explained that there have been numerous subdivision developers that have come back before the Planning Board to have their project plans amended to eliminate the requirement for sprinkler systems and installed fire ponds (with dry hydrants) instead.  The developer for the Linda Lane subdivision (Kurt Christensen) recently approached Brandon as to whether or not he felt that the Board would consider amending his subdivision plan and eliminate the requirement of sprinklers in buildings being constructed in this subdivision due to the fact that it is located within 4000 feet of “Mud City” which contains a certified dry hydrant that could be used as an alternate water source.  It was noted that Mr. Christensen has stated that he would be willing to contribute a donation to the town’s dry hydrant fund in lieu of installing sprinkler systems in the individual dwellings.  This fund is used to install more dry hydrants throughout town.  

Paul White explained that this is a subject that the Board has been back and forth over in the past.  The Board received expert testimony from qualified fire professionals; some favored sprinkler systems while others favored dry hydrants and fire ponds.  However, there have recently been several fires located in town where fire ponds and dry hydrants have proved to be very useful.  Sprinkler systems installed in individual houses does not provide a water source for general use.  Brandon stated that in his opinion which is based on his fire protection experience and dealing with the ISO and the creation of PPC (Public Protection Classifications) that the town needs to make an effort to improve the alternate water sources because the town will never have pressurized hydrants.  He explained some of the things that can be done to help achieve this attainable goal.  Once this has been accomplished it will also benefit all of the town’s residents in the way of reduced fire insurance premiums.  Paul White stated that Mr. Christensen can choose to formally request to come back before the Board to amend his subdivision plan to switch from the requirement of sprinklers and in lieu of that make a donation to the town’s fire safety fund which would benefit the town’s residents overall.  There was some discussion on this matter.                   
  • Goal Setting Items
  • Voting Matrix (finalizing process)
                There was some discussion on this subject during the workshop portion of                this meeting.

  • Review of Escrow Funds for “Outstanding” Subdivisions
                Maureen Scanlon notified the Board that she and Brandon Woolley have                    reviewed the outstanding subdivision escrow funds.  It was determined                   that two escrow funds were to be disbursed as follows:  

                Rocky Road Subdivision (Scott Lavoie) = $500.00
                (No funds were used from this account.)

                Logan Woods Subdivision (Jason & Evelyn Jordan) = $368.74   
                (The original amount for this account was $500.00 with a total of $131.26                       being spent.  A detailed breakdown of this account was included with the                        reimbursement check to the Jordans.)  

                Copies of the reimbursement letters have been included in the Planning                  Board   files for each of these subdivision projects.

                No other reimbursements are warranted at this time.  

VI      New Business

  • Miscellaneous Items
  • Maureen Scanlon notified the Board that the meeting location for the
June 13, 2017 Planning Board meeting will have to be relocated due to the School Referendum Election being held on that date in the regular meeting room.  The Board agreed that the meeting location will be changed to either the lower level of the Town Hall building or the meeting room of Fire Station 1 depending on the agenda items for that meeting.  The agenda for that meeting will reflect the determined location.  
  • The Board proceeded to review and then sign the “Site Plan Review Decision” form and the “Notice of Planning Board Decision” letter regarding the findings and conclusions regarding the Long Beach LLC (owned by Samuel & Jan Minervino) project that was approved by the Planning Board at their February 17, 2017 meeting.  
RECORDER’S NOTE: This was originally to be done at the March 14, 2017 Planning Board meeting, however that meeting was cancelled due to blizzard weather conditions.    

  • Workshop Discussion
Maureen Scanlon explained that since the winter months tend to be a slower period for the normal clerk duties she has had the opportunity to do some organizing of the Planning Board files.  During this process she discovered some documents that were obviously used in the past by the Planning Board.  She distributed copies of these documents for review by the Board members.  She suggested that some of the information included on these documents may be of use in the future in helping the Board to complete their application review process.  There was some discussion by the Board on the possibility of re-implementing the use of some of the information on these documents.  This will be re-addressed by the Board at a later date after they have had the opportunity to review the submitted information.    
VII     Adjournment
        Tina Vanasse made a motion to adjourn at 7:50 p.m.  It was seconded by Joe      McMahon.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk