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School Board Minutes 06/07/10

Regular Board Meeting
June 7, 2010

Employee Recognition

Superintendent Phillips welcomed everyone.  Principals recognized employees for years of service, receipt of their Master’s or other degree, and retirement as follows:

Retirement:  Eleanor Botka, Hilary Hamilton, Roger Lowell, Wilma Nagorniuk, and
             Donna Woodward

35 Years – Mary (Molly) Mains

30 Years – Marjorie Bachelder, Sally Boggs, Brian Clark, Tammy Clark, and
           Richard Fox

25 Years – Debra Albert, Wendy Almlov, Victoria Edwards, John Fitzgerald,
           Cathy Grigsby, Pauline Lyons, David Manchester, Katherine Overcash,
           Sharon Ridley, Elizabeth Shane, Shirley Ball, Judy Morin,
           Susan McMahon, and Sandra Curtis.

20 Years – Esther Fitzmorris, Kimberly Flanagin, and June Berry

15 Years – Linda Freese, Mary Hubka, Marjory Swick, Lynda Boutin, Scott Dyer,
           Dana McConkey, and Katherine Wentworth

Receipt of Master’s Degrees:  Dana Caron, Kristen Dobson, Shantelle Roberts,
           Tracy Smith, Lucinda Largey-Stein, and Akaila Scorza

Receipt of Certificate of Graduate Study – Katherine Rehill  

School Board Recognition:
  • John Fillmore-Patrick – Lamp of Learning – for 6 years on the Board
  • Wayne Warner’s and Janet Ver Planck’s terms were ending and they were thanked for their time on the Board.
  • Janice Barter was recognized for being a Board member for 12 years and being re-elected for another 3-year term.

Chairperson Warner called the meeting to order.  Board members present were:  Janice Barter, Ken Brown, Beth Chaplin, Jody Gray, Richard Merritt,        Laura Ordway, Philip Shane, Nikki South, and Janet Ver Planck.  Mody Botros  was absent.  Jean Clancy was excused.

Administrators present were:  Kathleen Beecher, June Conley, Kirsten Goff,  Lisa Caron, Andrew Madura, Peter Mortenson, Roseanne Schacht, Cheryl Turpin,  Sherrie Weese, and Patrick Phillips, Superintendent of Schools.


A motion was made by Jody Gray, seconded by Nikki South, to approve the agenda with the Deletion of Item 7.C. (3) Appointment of High School Teacher Leaders and 7.D. Grade 7-12 Attendance Policy.  Motion carried unanimously.


A motion was made by Philip Shane, seconded by Ken Brown, to approve the Minutes of the Regular Meeting of May 17, 2010.  Motion carried unanimously.

A motion was made by Philip Shane, seconded by Janice Barter, to approve the Minutes of the Annual Budget Meeting of May 25, 2010.  Motion carried unanimously.


Building Committee Update

Lyndon Keck from PDT Architects gave the Board an overview of the construction project to date and what can be expected during the next six to eight weeks as follows:

  • The first project, the educational services building, went out to bid in June
  • Includes building some new parking for students and an extension of a storm drain
  • Received Planning Board approval from the Town of Naples
  • The DEP Permit needs to be updated any time work is done on the campus – an amendment to the permit has gone through in record time and has been approved by all reviewing agencies.  A copy of the amendment will be ready to sign by the end of this week or the beginning of next week.
  • Drawings were released on June 1
  • 10 General Contractors and numerous sub-contractors have picked up plans
  • Local advertising has been done
  • A site walk will be held on June 15 to walk around and talk about the project
  • Sub bids need to be filed with the State of Maine for electrical, mechanical and site work
  • General bids will be opened on June 29
  • Construction will begin in early to mid-July
  • The parking area and the extension of the water line in the back of the site are the two most important issues to deal with first.
  • The educational services building will follow.
  • The high school/vocational center project will be five weeks behind the educational services building.
  • Bids will go out to bid on July 6 and will be due on August 3.
  • A site walk will be held during the week of July 12 to look at the project.
  • Timeline
  • Construction of the Education Services Building will begin in July 2010 with an anticipated date of completion in April 2011.
  • The Lake Region High School renovation including the Library, administrative space, and new dance classroom will begin in mid-September and be completed in April 2011.
  • The Special Education area, Nurse, and classrooms and the West Wing which includes Lake Region Vocational Center classrooms will begin at the start of the school year in 2011 and be completed in April 2012.
  • Renovation of the cafeteria, kitchen, and music room will begin in September 2012.

Building Committee Update (continued)

  • The Facilities Committee worked hard to make the project affordable for the local towns and taxpayers.  The original project was estimated at $23,000,000 and was revised and presented to the taxpayers for a cost of approximately $13,000,000.  
  • Final plans are being developed and there are several bid alternates that can be considered once bids have been opened and the cost determined.  
  • Bid alternates include:
  • A bid alternate for a new fuel station which will cost $283,000
  • Cement masonry on the interior of the bus bay
  • Emergency generator
  • Tower built for better communication with buses
  • Waste fuel boiler – installation of a sustainable boiler that uses the used oil from the bus fleet
  • Tree buffering and landscaping
  • Additional asphalt paving – parking area for buses
  • Outside lighting – LED lights – most efficient way  
  • The Building Committee will need to prioritize the bid alternates.  Contractors were asked to hold their bid alternate prices for 90 days.  It is hoped that bids will come in low so that some of the alternates can be awarded.
Revolving Renovation Fund

At the last Board meeting, the Board approved the submission of 9 or 10 applications to apply for the revolving renovation funds.  Applications are due on June 30.  These funds are used to upgrade old buildings for ADA, asbestos and roof repair, and fire alarm systems.  

It is a hard time for the construction industry, however, it is a good time to build.

Janice Barter commended PDT Architects for their work in going out of their way to move the bus garage and do additional planting to have a barrier between nearby neighbors.  Mr. Keck mentioned that the neighbors have been very polite and pleasant to work with and they were happy to make some changes.

There was a question on whether sub-contractors would need to be bonded.
Mr. Keck responded that contractors who are sub-bidding for electrical and mechanical need to be bonded.  This is to protect the District in case a sub-contractor has a financial problem.


Sherrie Weese reported that the District has received good news on the Qualified School Construction Bonds (QSCB).  Initially, interest rates were being added to the tax credit bonds.  This was not as favorable as the federal government had planned.  Congress changed the law to allow for direct reimbursement for the interest on the bonds.  The Maine Municipal Bond Bank is now interested in pursuing these bonds at an interest rate of 0% or below. The QSCB will be for $10,000,000 which will pay for the bus garage and office space.  The remaining $3.8 million that does not qualify for the QSCB will be paid by regular tax exempt bonds.

Financing (continued)

Mr. Madura is applying for other grant money.  Although the District has been approved for grant money for some of the items, the upgrades are included in the project so that the District can get the lowest price possible for the work.  It is hoped that all of the areas in the school can be renovated.  
Mr. Keck was thanked for coming to the meeting.

Songo Locks School – June Conley

  • The school has been busy with end of year events.
  • A Kindergarten Celebration will be held on Thursday.
  • Several Board approved field trips will be held in the next few weeks including trips to Portland, Scribner’s Mills and a Grade 2 trip to Willowbrook.
Stevens Brook Elementary School - Cheryl Turpin

  • The PTA sponsored a Teacher Appreciation Luncheon which had an “Alice In Wonderland” theme.
  • Leslie McConnell, the District’s Home-School Liaison, hosted an evening event for parents entitled “Getting Ready for Kindergarten”.
  • The Drama Club performed “The Wicked Witch of the West”.                 Marlena Gloff-Straw, Sharon Rogers, and Jeff Brundage were thanked for their months of work and practice with the students.  The students did an outstanding job.
  • A 4 Star Tea was held to recognize and honor students’ independent writing accomplishments. This is writing that students do outside of school.
  • The Middle School Jazz Band performed for the band and chorus students.
  • Pride In Our School Day was celebrated with a Ribbon Cutting Ceremony for the Pondicherry Park Bridge.  Ms. McGreavey from Lakes Environmental Association was the Master of Ceremonies.  Peter Lowell and other LEA staff participated.  They dressed in period clothing and led students on an interpretive walk.  
  • The Parent Involvement Committee worked with Laura Gurley-Mozie, the Technology Integrator, to develop an event for parents.  The program was entitled, “Electronics: The Good, The Bad, and The Ugly.”
  • Stevens Brook Elementary School came in 5th place in the Channel 13, Kid Correspondent Program.
  • Mr. Mortenson visited with Grade 5 parents and students to speak about the middle school.  The 5th graders also traveled to the middle school to visit and tour the building.   
  • Last Friday, Grade 3 students went on their Portland trip and Grade 5 students went to Scribner’s Mills.
  • On Tuesday and Wednesday of this week, field day will take place at Camp Winona for grades K-2 and 3-5.
  • On Friday, Grade 5 goes to the Highland Golf course for their Conduct Merit Award. The students can participate in either tennis or golf.
  • On Wednesday, next week, grades K-4 students Conduct Merit Award is an extra recess and Sno Cones.
  • The 5th Grade Farewell is scheduled for next Monday at 6:30 p.m.
  • On Wednesday, there will be the Eggceptional Learners Breakfast.

Sebago Elementary School - Kirsten Goff

  • On Friday, June 4 the whole school will go to Macworth Island.
  • On Thursday, June 10 students will go to Camp Winona.
  • The Middle School Jazz Band will perform for students on June 11.
  • On Wednesday, June 16, 5th grade Student Recognition will be held at 1:00 p.m.     
  • The school had a PTC Breakfast and a Garden Club Lunch.
  • Grand Pals Day went very well.  The theme was “reading”.  Students and grand pals made a booklet together.  It was followed by a Memorial Day Celebration at the end.  Jacqueline Morse, a grade 5 student, did a solo of the Star Spangled Banner, and 4th and 5th grade students sang a patriotic song as well.
  • Step Up Day to the Middle School is on Monday, June 6 and 7.   
  • The Annual Parent Night for incoming 6th graders will be on Tuesday, June 8.

Computation and Declaration of Votes

A motion was made by Jody Gray, seconded by Janice Barter, to approve the following votes:

Voted:  That the Computation and Declaration of Votes dated June 7, 2010 and
        attached hereto be and it is hereby approved.

Further: That the Computation and Declaration of Votes be entered upon the
         records of the District.

Further Voted:  That a certified copy of the Computation and Declaration of
                Votes be sent to each of the town clerks within the District.

Motion carried unanimously.

Town Assessments

A motion was made by Janice Barter, seconded by Philip Shane, to approve the Town Assessments as presented.  Motion carried unanimously.

The Computation and Declaration of Votes and the Town Assessments were signed at the end of the meeting.


A motion was made by Janice Barter, seconded by Richard Merritt, to approve the following personnel items as a block:  

  • Appointment of Mary Anderson as an Occupational Therapist for the 2010-11 school year
  • Appointment of Permanent Substitutes, Standards Interventionists, and the Sub Caller for the 2010-11 school year
Motion carried unanimously.

Personnel (continued)

A motion was made by Janice Barter, seconded by Richard Merritt, to approve the block.  

Motion carried unanimously.

Elementary School Head Teacher

A motion was made by Janet Ver Planck, seconded by Janice Barter, to approve the Elementary School Head Teacher job description as a first reading.  

Janet Ver Planck mentioned that 2 job descriptions, one for Elementary School Head Teacher and one for Sebago Elementary School Head Teacher had come before
the Personnel Committee.  The Committee decided to make one job description and include under “Terms of Employment” the specific wording for days worked beyond the contract for Songo Locks and Stevens Brook Elementary Schools, and Sebago Elementary School, respectively.  

There was a discussion on the motion.

Motion carried unanimously.

Department Head 9-12

A motion was made by Janet Ver Planck, and seconded, to table the Department Head 9-12 job description until the next meeting.  Motion carried unanimously.

Fine Arts Coordinator

A motion was made by Janet Ver Planck, seconded by Janice Barter, to approve the revisions to the Fine Arts Coordinator job description as a first reading with the following change:

Add to #9.  “and administrators.” to the end of the sentence.

Motion carried unanimously.




Committee Reports

Finance Committee

The next Finance Committee meeting will be on June 17 at 7:00 p.m. at the Central Office.

Facilities Committee

Phil Shane reported that the Building Committee met prior to the Board meeting.

Curriculum Committee

Jody Gray reported that the Committee will meet on June 9 at 3:00 p.m. at the Central Office.

Liaison Committee

Beth Chaplin mentioned that the Committee is done for the year.

Personnel Committee

Janet Ver Planck mentioned that the Committee met prior to the Board meeting. The following items were discussed:

  • The High School Team Leader job description was discussed and will be revisited at the beginning of the school year.
  • The High School Teacher Leader job description was reviewed.  This will be reviewed further at the next meeting.
  • The new teacher evaluation system was discussed.  The Committee approved the direction the policy is headed and it will be included on the next Board agenda for full Board approval.  Additional work will continue over the summer.
  • The Assistant Principal position at Songo Locks School was discussed.  Money is available in the budget for the position.
  • The next Personnel Committee meeting will be in September.
Superintendent’s Report

Superintendent Phillips reported on the following:

  • Janet Ver Planck mentioned the status of the Teacher Leader job description and the High School Principal search.
  • Last Saturday, he participated in a Dunking Booth at Aubuchon Hardware which was part of a fund raising event.
  • Information was received from the Department of Education regarding the School Improvement Application.  Additional information is needed by June 15 and the District should hear back shortly after that on whether the plan was approved.
  • There has been a lot of stress regarding the high school process. This
work has carried over into the middle school and there have been hard
discussions regarding academic achievement.
  • SAT scores went up which is a good thing, however, we do not know how the initial scores will fit into the State’s reporting formula.

  • Michael Toohey has resigned as a Special Education Technician, effective June 17, 2010
  • Karl Gifford has resigned as a Special Education Technician, effective
   June 17, 2010
  • Jessica Leasure-Nelson has resigned as a Special Education Technician, effective May 10, 2010

Personnel (continued)

  • Lisa Davison, a Day Treatment Support Technician, has resigned effective June 17, 2010
  • Catherine Lewis, an Occupational Therapist, has resigned, effective
August 31, 2010
  • Courtney Kennedy is the Health Coordinator, who has been hired by P.R.O.P. and will be working with the District
Title I Summer School Staff

A motion was made by Jody Gray, seconded by Janet Ver Planck, to approve the appointment of the following Title I Summer School staff:

  • Karen Knox
  • Melissa Arbour
  • Jeffrey Brundage
  • Marie Bishop   
Motion carried unanimously.


Phil Shane thanked Nikki South for being on the Board and wished her well with the baby and going on to law school.

The Memorial Day Parade was held last Monday and the band sounded great.

Graduation is on Sunday June 13 at 4:00 p.m.


A motion was made by Jody Gray, seconded by Laura Ordway, to go into Executive Session to discuss a student matter.  Motion carried unanimously.

The Board went into Executive Session at 8:24 p.m.  Mr. Mortenson, the parent, the student and another relative were invited to attend the Executive Session.
Richard Merritt was excluded.

The Board returned to Public Session at 8:34 p.m.  

A motion was made by Janice Barter, seconded by Nikki South, to allow the student to return to school on June 16 pending a negative drug test.  Motion carried unanimously.

A motion was made by Jody Gray, seconded by Nikki South, to go into Executive Session to discuss a student matter.  Motion carried unanimously.

The Board went into Executive Session at 8:37 p.m.  Mr. Mortenson, the student and the parent, and a friend of the family was invited to attend.  Jody Gray was excluded.

The Board returned to Public Session at 8:48 p.m.


A motion was made by Ken Brown, seconded by Laura Ordway, to readmit the student into school according to the arranged plan.  Vote:  6-Yes, 2-No,      0-Abstentions.  Motion carried.

The Computation and Declaration of Votes and the Town Assessments were signed.


A motion was made, and seconded, to adjourn.  Motion carried unanimously.

The meeting adjourned at 9:00 p.m.


                                                     Date Approved