LAKE REGION SCHOOL DISTRICT
October 4, 2010
There was a Regular Meeting of the Lake Region School Board on Monday, October 4, 2010 at 7:00 p.m. in the Cafeteria at Lake Region High School.
CALL TO ORDER AND ROLL CALL
Chairperson Warner called the meeting to order at 7:00 p.m. Board members present were: Janice Barter, Kenneth Brown, Beth Chaplin, Jean Clancy, Richard Merritt, Laurie Mondville, Leslie Niemy, Donna Norton, Laura Ordway,
Philip Shane, and Karla Swanson-Murphy. Jody Gray was excused.
Administrators present were: Kathleen Beecher, Lisa Caron, Kirsten Goff, Theodore Finn, Andrew Madura, Peter Mortenson, Roseanne Schacht, Guy Stickney, Joshua Sturk, Paul True, Cheryl Turpin, Sherrie Small, and Patrick Phillips, Superintendent of Schools. Zane Clement and June Conley were excused.
APPROVAL OF AGENDA
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the agenda with the addition of the agenda addendum. Motion carried unanimously.
APPROVAL OF MINUTES
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Minutes of the Regular Meeting of September 13, 2010. Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Minutes of the Special Meeting of September 13, 2010. Motion carried unanimously.
Superintendent Phillips introduced Lisa Caron.
Ms. Caron introduced Angelica Benson the Associate Director for Lindamood Bell who flew here from California to attend the meeting.
Ms. Benson shared the following information:
- Christian Orlando, a School Services Consultant, was introduced. He will be working with District staff every day through November 12.
- Lisa Shane will be overseeing Sebago and will be the point person once she is certified.
- A core team of teachers have been collecting data to get baseline information.
- The program is the first of its kind in Maine. Ms. Benson thanked Ms. Caron for making it possible.
- The program was founded by Pat Mood 30 years ago.
- The usual way to process information is to see it through your mind’s eye.
Lindamood Bell (continued)
- The purpose of the program is to provide interventions to help students that do not learn this way to get back on track. The key focus of the program is language comprehension. Activities are provided to stimulate the parts of the brain that will trigger imagery.
- The language arts curriculum being used at the elementary level overlaps well with Lindamood.
- An individualized program is developed for students based on their strengths and weaknesses. Comprehension, auditory, visual, and language are the areas that are focused on.
- Teachers will share best practices, there will be mentor meetings, and other regularly scheduled meetings.
- The program helps to bridge the gap between special services staff and regular teachers. The model helps to identify students before they get behind. Referrals to special services should drop.
- Data is tracked over time.
- Lindamood is an approved “Race to the Top” provider and is recognized by the National government for their work in turning schools around.
- The District has 12 teachers in 3 sites who have assessed 64 students in the last three weeks.
- Identified students will receive 40 to 45 hours of intensive intervention by November 12. It is recommended that the students receive approximately 120 hours.
- The program is currently working with special services students in grades K-5.
- The program can also be used at the high school level. Currently Reading 180 is being looked at for the high school.
- Prior to the start of school, staff participated in an intensive 5-day training session. There will be 4 more full-day trainings by November 12 and also a week of follow-up in the Spring.
Ms. Benson and Ms. Caron were thanked for the presentation.
School Health Coordinator
Courtney Kennedy, the District’s School Health Coordinator, was introduced.
Ms. Kennedy shared the following information:
- Her position is funded by a grant “Communities Putting Prevention to Work”
- She shared information regarding the need to promote healthy eating and exercise.
- This is a community initiative and there are four other people working on initiatives in the community.
- A grant for $1.4 million was given to 9 communities in the area including: Baldwin, Harrison, Bridgton, Casco, Naples, Sebago, Standish (2 others).
- The purpose is to help people access healthy foods.
- The school objectives are to provide support for before, during, and after school activities.
- An Outing Club Advisor will be hired at the high school to increase activities for students.
School Health Coordinator (continued)
- A cutting edge wellness policy will be developed so students will learn by the support of good nutrition and physical activity.
- A goal is to limit the availability of unhealthy food and beverages in the school.
- A passive solar greenhouse is being built at Lake Region Vocational Center and a walking program will begin in the Spring.
- Ms. Kennedy has been working with the food service program. Competitive foods that do not meet the Institute of Medicine Standards have been eliminated from the choices.
- Students will continue their work with school gardens and greenhouse classrooms.
- A Health Celebration Workshop will be held for teachers and healthy snacks will be presented.
- Ms. Kennedy will be with the District through March 2012.
Ms. Kennedy was thanked for her presentation.
Crystal Farrington and Holly Crawford shared information on the Senior Prom as follows:
- It will be held at Sunday River and the theme will be “A Night in Rome”.
- It was decided to have it at Sunday River based on the following reasons:
- It was decided not to have the Prom in the city.
- The location is comfortable for the staff and students.
- There is a stage for the DJ.
- A buffet dinner will be served.
- The Committee is looking forward to a nice, safe, happy Prom.
The students were thanked for sharing the information.
Peter Mortenson, Lake Region Middle School
Mr. Mortenson shared the following:
- He supports Courtney Kennedy’s work. She has been at the middle school frequently and is working diligently with the Wellness Committee.
- The garden at Lake Region Middle School will be expanded.
- She is working with another teacher who is working on a Service Learning Project on Wellness.
- NECAPS begin on Tuesday, October 5.
- Scantron Assessments, which have replaced the NWEAs, were given to grade 6 students in reading and math. It seems to be a far better system especially with the technology piece.
- Open House was on September 9. There was a large turnout of parents.
Peter Mortenson, Lake Region Middle School (continued)
- The Workshop Day on Friday will include a presentation on “Writing Across the Curriculum”. Penny Kittle, a representative, will present information to the staff. Teachers from all content areas except science will be in attendance.
- Laptops have been given out to all students in the building. All students in grades 6-12 have laptops to use.
- Molly Mains was recognized for being chosen as “Maine Art Teacher of the Year” by the Maine Art Teachers Association. An impromptu assembly was held last Friday to honor Ms. Mains.
Ted Finn, Lake Region High School
- Eight teachers were trained in administering the Scantron Assessments. Testing will be done on October 4.
- On the Friday workshop day, middle school and high school teachers will be coming together to discuss the “why”, “where” “when” and “how” curriculum is taught to students.
- Rosie Schacht, the Vocational Staff, and students were commended for their work with the Ciderfest.
Rosie Schacht, Lake Region Vocational Center
- The Ciderfest was moved into the gym due to inclement weather.
- A bear was carved with a chainsaw outside of the gym and the cider press was also set up outside.
- 240 students went through 13 stations with various activities.
- Eric Botka and the Culinary Arts students led the event and shared information at each station.
- Diversified Occupations students put hats on the visitors
- Automotive students were guides.
- It was a great time and Kindergarten Teachers were thanked for bringing their kids.
- It will be broadcast on Lake Region TV beginning on Wednesday.
- Ms. Kennedy is working closely with Diversified Occupations.
- Wellness Wednesday was held and a salad bar was set up for lunch.
- A greenhouse garden is being built.
- This is the second year of a Mental Health Grant. A panel of Mental Health providers presented to the vocational staff. It included people from the Department of Human Services, Tri-County Mental Health, and a Family Support link. It was very helpful to meet the people and for staff to know what services are available in the community.
- The PBIS kick-off was very successful. There was a scavenger hunt and
Bob Crowley from “Survivor” spoke to the students.
- A student “Pride” Team has been organized to work on better school climate.
- At the workshop on Friday, Vocational Center staff will meet with other vocational teachers in the same trade from all over the state.
- SkillsUSA staff and students are preparing for the Fall Leadership workshop.
- Staff members attended a bullying workshop in Saco last week. The theme was based on building positive school climate.
Andy Madura, Transportation, Maintenance, and Food Service Director
- Mr. Madura mentioned that September 23 was Maine Harvest Day. The District received a $200 grant. Local apples from an orchard, broccoli, and cucumbers were served with lunch. These were well received by everyone.
- The Transportation Department was asked to participate in Casco’s Public Safety Day. “Buster the Bus” also went to the event.
- New software is being used for the school lunch program. A pin pad system is being used.
- The accounting system for the pin pad system is in line with the 21st century. Parents will be able to go on-line to see when their students have had lunch, etc. It is hoped the program will help save some money and keep the program in the black. The Technology Department was thanked for their efforts in helping with the program.
- Sebago Elementary School had a water problem. It tested the emergency system and the school was able to remain open for the remainder of the day. A port-a-potty was brought in and drinking water was delivered to the school. A brown-out on Friday caused a component to burn out. A replacement was found, installed, and the school is up and running.
Paul True, Athletic Director
Homecoming was held last week:
- There were several night games.
- Cheryl Turpin was thanked for allowing the bon fire to be held at Stevens Brook Elementary School following the parade.
- A rally was held at the school.
- Mr. Madura and his crew were thanked for their work in getting ready for the various events.
- The school spirit was outstanding.
- There were approximately 200 students at the girls’ Soccer game and the Football Team won their game 26 to 0.
Mr. Mortenson commented on the new food service pin pad system. It has saved time at the middle school.
PUBLIC COMMENTS ON AGENDA ITEMS
Jennifer Hill expressed the educational technicians’ concern that they do not have enough time to meet with their teachers and cannot do their jobs effectively. They requested that the additional half hour be restored.
Noreen Casey spoke in support of the additional half hour for educational technicians.
Ellen Wiggen, an Educational Technician at Lake Region Middle School, commented that she does not have time to finish the reports she needs to do and to read her emails. The additional half hour will benefit the students and the District.
Linda Lauer supported the addition of the half hour. Educational technicians are with the students more than the teachers. The reduction of the half-hour is a financial burden.
PUBLIC COMMENTS ON AGENDA ITEMS (continued)
Penny Mohan mentioned that the District is very fortunate to have the skilled people who are putting the children first. The District may lose the quality services the children are getting.
Educational Technician Hours
Superintendent Phillips mentioned that the Finance Committee and the Personnel Committee met to discuss the issue and he asked for the Committees’ findings.
Janice Barter mentioned that the Finance Committee met on September 21 and discussed the financial impact. The reduction of the half-hour saves the District $100,000 a year. The group was split on the ramifications. More data is needed to support more time. The Committee unanimously passed not restoring the half-hour.
The Personnel Committee met on September 23 and discussed the same details. Job descriptions were reviewed also. It was decided to recommend leaving the educational technicians hours the same for now. It was requested that an analysis of the need for additional time be done and brought back to the committee for review.
Lisa Caron mentioned that she is the supervisor of 55 out of 80 educational technicians in the District. She had to add new programs due to kindergarten numbers.
- For the past 4 years, educational technicians have had an additional 30 minutes one day a week to meet with their teacher. This costs $19,259.
- Day treatment support personnel,(17) are being paid for an additional 15 minutes a day for data input.
- A number of students have moved into the District. They have IEP’s that require a lot of services.
- The Special services bus makes 30 runs a week and a support person has to be on the bus in the morning which costs $14,700. $44,597 is being paid out of local entitlement funds.
- Ms. Caron has also asked for 2 additional education technicians for the self-contained classrooms.
A motion was made by Janice Barter, seconded by Richard Merrit, to keep the educational technicians hours at 6.5 hours per day. Vote: 8-Yes, 2-No, 0-Abstentions. Motion carried.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to accept the donation by Glen Niemy of $500 for Cross County uniforms for Lake Region High School students. Motion carried unanimously.
Employee Use of District Credit Card
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Employee Use of District Credit Card policy, File Code DJC, as a first reading.
Janice Barter mentioned that the Finance Committee reviewed the policy at its last meeting. It was suggested that the Board adopt this policy by the District’s auditor.
The District has one credit card. It is kept under lock and key by the Financial Coordinator. The card is used for making hotel reservations when necessary. The limit is $5,000. With the new policy, employees will need to sign a form authorizing the use prior to using the card.
Mr. Mortenson shared that the National Junior Honor Society has to use a credit card to book their rooms for their trip to Washington D.C. It is helpful having a District card.
Motion carried unanimously.
Travel Expense Policy
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the revisions to the Travel Expense policy.
Janice Barter mentioned that the Finance Committee reviewed this policy. Revisions included the following:
- Actual cost of meals, including meals tax and tips, are reimburseable… (meals tax was added)
- Itemized receipts are required for meal reimbursement. (previous was just receipts.)
- Reimbursement Rates and Limits: Meals (Maximum including meals tax):
Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following personnel items as a block:
Nomination of Teachers for the 2010-11 school year:
- Jeanine Nadeau as a Grade 6 Language Arts Teacher at Lake Region Middle School, effective October 4, 2010, replacing Kate Parkin who resigned. (This is a one-year only position.) Ms. Nadeau will be on B+0 Step 2.
- Susan Shea as a Teacher for the Title I Pre-School Program at Stevens Brook Elementary School. This is a new position paid with ARRA Title I funds. (This is a one-year only position.) Ms. Shea will be on B+0 Step 10.
Appointment of Educational Support Personnel for the 2010-11 school year:
- Kelley Damboise as a Day Treatment Support Technician at Songo Locks School, retroactive to September 27, 2010, replacing Sue Shea who transferred to another position.
- Ashley Paine as a Day Treatment Support Technician at Stevens Brook Elementary School, effective September 29, 2010, replacing Kyla Rowe who resigned.
- Lori Fowler as an Educational Technician III for the Title I Pre-School Program. This will be funded by ARRA I funds. (This is a one-year only position.)
- Lisa Roberts as a Grade 5 Educational Technician at Stevens Brook Elementary School. This is a new position funded by the Jobs Bill. (This is a one-year
- only position.)
- Appointment of Additional Duty Positions per the Memo dated September 30, 2010.
- Laura Shaw as a part-time (.60) Licensed Practical Nurse at Sebago Elementary School.
- Wenda Saunders as School Physician for the 2010-11 school year.
- Jan Wilk as an Educational Technician III at Sebago Elementary School. This position is being paid from the Jobs Bill funds.
- Mark O’Connor as a Sophomore Class Co-Advisor for the 2010-11 school year.
Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the block. Vote: 10-Yes, 0-No, 2-Abstentions. Motion carried.
Sue Shea was introduced as the Pre-Kindergarten Teacher.
MSBA Proposed Resolutions
A motion was made by Janice Barter, seconded by Richard Merritt, to table the discussion of the resolutions until the next meeting. Motion carried unanimously.
Construction Bond Vote
A motion was made by Janice Barter, seconded by Richard Merritt, to approve the following vote:
I move that the Vote entitled, “Vote to Authorized $700,000 Loan Agreement,” be approved in form presented to this meeting, and that a copy of said Vote be included in the minutes of this meeting.
Vote to Authorize $700,000 Loan Agreement
Under and pursuant to the vote taken by this Board on September 13, 2010, entitled, “Votes to Authorize Loan Agreements to Borrow Not More Than $13,837,000 from Maine Municipal Bond Bank,” as amended on September 23, 2010, it is hereby VOTED as follows:
Construction Bond Vote (continued)
1. That the Loan Agreement between the Maine Municipal Bond Bank (the “Bank”) and Maine School Administrative District No. 61 (the “District”) in the amount of $700,000 (hereinafter, the “$700,000 Loan Agreement”) is ratified and approved in form presented to this meeting; and
2. That the Treasurer and Chair of the School Board of the District are authorized to execute and deliver the $700,000 Loan Agreement; and
3. That the bonds to be issued by the District pursuant to the $700,000 Loan Agreement may include tax exempt and/or taxable bonds, and that the loans to the District pursuant to the $700,000 Loan Agreement may include loans derived from bonds issued by the Bank which are designated as “recovery zone economic bonds” pursuant to the provisions of Sections 54A and 1400U-2 of the Internal Revenue Code of 1986, as amended (the “Code”), or which are designated as build America bonds pursuant to Section 54AA(g) of the Code, or both; and
4. That except as amended hereby, the above referenced votes adopted by this Board on September 13, 2010 and September 23, 2010 are ratified and confirmed in all respects.
Superintendent Phillips mentioned that the District will be retiring two bond anticipation notes that are due on November 2 which were used to begin the Educational Services building.
Motion carried unanimously.
Mr. Brown, a representative for Project Graduation, came to address the Board on a fund-raiser they will be having.
The Project Grad Committee will host a Wine Tasting event. It will be a lesson on the appreciation of wine. There will be a three hour seminar including the various types of wine and how to use them. There will also be a silent auction. Lake Region Caterers will purchase and serve the wine. One hundred tickets will be sold at $20 each. Each person will consume only 2 glasses of wine (6 ounces each) during the 3-hour presentation. Food will also be served.
Concern was expressed regarding the purpose of Project Graduation and that this function would not be an appropriate event. The purpose of Project Grad is to not have students drinking the night of graduation.
- Mr. Brown commented that students need to learn how to live responsibly and to make good choices. It is important for children to see that their parents can enjoy an alcoholic beverage responsibly. The use of wine is making food more enjoyable. Food is about meeting and being with people.
- No one under 21 will be at the event.
- Concern was expressed regarding the efforts of the “Mothers Against Drunk Driving.” Assurance was made that people would not be inebriated as they would only be having two portions of wine over a three hour period.
- The Project Graduation Committee was thanked for its efforts in fund raising to provide the seniors with an event to keep them safe.
There was a discussion regarding planning for the 2010-11 school year including the following:
- It is too early to be productive in coming up with a budget amount.
- The Board should project what it thinks will be available to the Administrative Team. If there is more money available, the Board can go from that point accordingly.
- As the District is based on an expenditure-based budget, it is difficult to project what you will use for the year this early in the year.
- Superintendent Phillips mentioned that the budget is based on successive approximations that get more defined as information is received. State subsidy, debt service, and insurance projections are not available until after January.
- The Board should give the Administrators a target and adjust the number up or down as needed.
- There are 2 contract units who have not settled yet and another unit to begin negotiations. The District is going to have difficulty keeping a level budget much longer. Funds are being taken away from things that affect kids and the maintenance of the buildings. It is going to be a difficult budget.
- At the Dine and Discuss last year, it was mentioned that it is appreciated when the administrators include the staff in preparing the budget and keeping them informed throughout the budget process.
- The budget has been level funded for 5 or 6 years. No new equipment has been purchased. This will need to be addressed.
- It was suggested that the balance forward amount be reduced.
“Waiting for Superman”
Superintendent Phillips asked the Board to review the Memo he wrote with regard to the movie “Waiting for Superman”. The Memo gives a sense of what is being done in the District about education reform. He received a few calls and wanted the Board to be prepared to answer any questions from the public.
Kathleen Beecher saw the movie over the weekend. She told Board members it is important for people to see the movie and then have a discussion about it. The movie is about urban schools that are very different from our District.
Board members were asked if they would like to have a Facilities Tour scheduled. It was the consensus of the Board to schedule a tour. Superintendent Phillips will send out an email with a date.
Donna Norton reported that the Committee met on September 23 to review the educational technicians’ hours.
The Committee also met prior to the Board meeting and discussed the following:
- The need to add two additional special educational technicians.
- New information on the nursing staff and where they are located.
- The Library Educational Technician III and Library Clerk job descriptions were reviewed.
- There was a teacher evaluation system update.
- A discussion on substitute usage was postponed until the next meeting.
Lake Region Advisory Committee
Janice Barter reported that the Committee met on September 17. It includes representatives from M.S.A.D. #55, 72 and 61. Discussion included information on the Ciderfest and the construction project. The Cooperative Agreement and the live work policy were approved.
Janice Barter mentioned that the Committee met on September 21 and discussed the following:
- Staff hiring re: Jobs Bill funds – there is a balance of $244,000 remaining.
- Policies that had first readings.
- Specialized laptop insurance.
- District-wide copier rate.
- Insurance bid which needs to go out to bid in January.
- QSCB bonds.
The next meeting will be on Wednesday, October 13 at 7:00 p.m. at the Central Office.
- Kathleen Beecher reported that Jody Gray was elected as Chairperson of the Committee.
- Andrea Capano gave a report on the outcome of the Teacher Leader position.
- There was a discussion with elementary principals regarding schedules.
- An Intervention/Enhancement Period at Lake Region Middle School was discussed.
- Maine High School Assessment Scores were reviewed.
The next meeting will be on October 13, 2010 at 3:30 p.m. at the Central Office.
Superintendent Phillips reported on the following:
- Kathy Spencer will continue working with administrators and teachers on the Skillful Teacher training.
- MSMA may be interested in having the District do a clinic on the topic at next year’s MSMA Fall Conference.
- The student social security number issue at the State level is on hold at the current time.
- As many Board members as possible should plan to attend the MSMA Fall conference.
- Judith Floster will transfer from an Educational Technician II to an Educational Technician III at Lake Region Middle School.
- Christine Bennett will be on a maternity Family and Medical Leave of Absence beginning approximately January 18, 2011 for twelve weeks.
- Ruth Murphy has resigned as a Middle School Football Co-Coach.
- Lynne Harrison has resigned as Winter Weight Room Advisor.
- Lynne Harrison has resigned as Sophomore Class Co-Advisor.
- Brian Clark has resigned as Sophomore Class Co-Advisor.
Mr. Shane asked for information on why the individuals resigned.
PUBLIC COMMENTS ON NON-AGENDA ITEMS
Grant Plummer expressed his concern for the pick-up system at Songo Locks School. Mr. Madura is reviewing the issue.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to go into Executive Session to discuss a student matter, pursuant to M.R.S.A. 405.6.B. Motion carried unanimously.
The Board went into Executive Session at 10:05 p.m. Guy Stickney, Ted Finn, the student, the student’s mother and a student representative were invited to attend.
The Board returned to Public Session at 10:36 p.m.
A motion was made by Wayne Warner, seconded by Richard Merritt, to expel this student from school pursuant to 20-A M.R.S.A. Section 1001 (9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her parents written notice of this action and the reasons therefor.
Vote: 10-Yes, 0-No, 2-Abstentions. Motion carried.
EXECUTIVE SESSION (continued)
A motion was made by Wayne Warner, seconded by Jean Clancy, to go into Executive Session, pursuant to M.R.S.A. 405 6.B. Motion carried unanimously.
The Board went into Executive Session at 10:45 p.m. Mr. Clark, Mr. Stickney, Mr. Finn, the student, the student’s parent, and 2 student representatives were invited to attend. Janice Barter and Beth Chaplin were excluded from the Executive Session.
The Board returned to Public Session at 11:00 p.m.
A motion was made by Wayne Warner, seconded by Laurie Mondville, to expel this student from school pursuant to 20-A M.R.S.A. Section 1001(9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her written notice of this action and the reasons therefor.
Motion carried unanimously.
A motion was made by Donna Norton, seconded by Lesley Niemy, to adjourn. Motion carried unanimously.
The meeting adjourned at 11:00 p.m.