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School Board Minutes 02/23/2011

LAKE REGION SCHOOL DISTRICT
BUDGET WORKSHOP
February 23, 2011



There was a Budget Workshop on Wednesday, February 23, 2011 at 6:00 p.m. in the Cafeteria at Lake Region High School.  

CALL TO ORDER AND ROLL CALL

Jody Gray, Vice-Chair, called the meeting to order at 6:00 p.m. Board members present were Janice Barter, Kenneth Brown, Jean Clancy, Jody Gray,
Richard Merritt, Laurie Mondville, Lesley Niemy, Donna Norton, Laura Ordway, Philip Shane, and Karla Swanson-Murphy.  Beth Chaplin and Wayne Warner, Sr. were excused.

APPROVAL OF AGENDA

A motion was made by Janice Barter, seconded by Donna Norton, to approve the agenda as presented.  Motion carried unanimously.

Budget Workshop

Superintendent Phillips mentioned that the Leadership Team had given the Board possible budget reductions to get to the budget total recommended by the Finance Committee.  They recommended a budget $400,000 less than the Administrator’s budget.  At last week’s meeting, the Board reinstated the $100,000 for the CFA Teachers at the middle school.  The Board now needs to reduce the budget by $500,000. There are two questions the Board has to answer:

1.  The amount of the budget the Board wishes to approve and send to the
    taxpayers.
2.  The reductions the Board wishes to make to get to that amount.

A 2011-12 Budget Reductions list was distributed to the Board.  It prioritized the reductions and gave the $ amount in one column and showed the total
$ amount of the reductions once it reached $385,000 and higher.

There was a discussion as follows:

  • Sebago has written 58 tax liens which is a 38% increase.
  • Casco has written 258 tax liens.
  • The new educational services building and renovations to the High School and Vocational Center increased the budget by $705,000.  This needs to be passed on to the voters.
  • The remaining $1.4 million should be split between the towns and the District.
  • The Adult Education Day Care Program will be self-sustaining next year.  In the budget it shows as an increase in expenditures, but it is also offset by an increase in revenues.
  • In-School Suspension at Lake Region Middle School – It was determined that this position is not needed anymore.  If there is a need for a student to be out of the classroom, they will be in the office.  This year there are .86 students per day in the in-school suspension room.  There will be a program in place so there will not be a need for in-school suspension.  
  • The Finance Committee requested a list of what $1.1 million from the budget would look like. Class sizes would be too big.  A motion was voted on to reduce $700,000 and this was defeated.  The Committee voted to approve a recommendation of a $400,000 reduction in the expenditures budget.  
  • The list for the reductions for $400,000 did not include a science teacher.
  • As the Board reinstated the $100,000 for the middle school CFA Teachers, the Board will need to reduce the expenditures by $500,000.
  • A suggestion was made to move the process forward and have the Board delineate a number and have the Leadership Team decide on the areas to reduce.
  • The $28,000 for the half-time music position was already included in the budget.
  • It is costing more to maintain the Adult Education program at Crooked River than the space at Bridgton Memorial School.  Mr. Clement and Mr. Madura are  trying to find out what the differences are.  It is anticipated that the new day care program will help support the building.
An “Estimated Town Assessments Scenarios” sheet was distributed to the Board.  It showed what the assessments would be at the current budget amount, a $400,000 reduction, a $600,000 reduction, and a $700,000 reduction.  The numbers were included for the Adult Education budget.

A motion was made by Richard Merritt, seconded by Jody Gray, to reduce the budget by $700,000 for a General Fund budget of $25,821,005.

Superintendent Phillips mentioned that the District did receive the 279 report from the State and the District will be receiving $833,000 in subsidy.  The % to the towns changed as the District became a minimum receiver by the State.

Superintendent Phillips told Board members that the Leadership Team would come back with the reductions that are on the list to get to that target.  If the Board wants to discuss other areas, the Leadership Team will be available to give their best advice.    

Additional discussion:

  • $700,000 is too much to cut, kids have taken enough cuts just to get to the $400,000.
  • The reductions should be in the $300,000 to $500,000 range.
  • Allow the Leadership Team to make the reductions to balance the needs between students and taxpayers.
Vote to reduce the budget by $700,000 for a General Fund Balance of $25,821,000.  Vote:  5-Yes, 6-No.  The motion was defeated.

A motion was made by Janice Barter, seconded by Laura Ordway, to reduce the budget by $400,000 for a General Fund Budget of $26,121,005 including the $100,000 for the Middle School CFA positions. Vote:  6-Yes, 5-No.  Motion carried.

How much is in the budget for the PCB issue?

$125,000 – budgeted in maintenance.
$100,000 or $300,000 - will be available from the Revolving Renovation Fund.
$250,000 – A District meeting will be held to request the use of this money
           from the Capital Reserve Fund.

The Adult Education budget was reduced by $54,000; $39,000 for maintenance.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Adult Education budget for $353,841.  

There is an increase of $125,000 in the Adult Education Budget.  $75,000 is offset by the day care revenue.  The remaining $50,000 is due to a loss of revenue and subsidy.  The expenditure budget has not increased.

The Day Care is an enrichment program and is budgeted for 7 employees for up to 30 hours a week (this will allow people to be on call in case of illness).  Employees have to go through some training and also have background checks.

Southern Maine Community College pays a sum of money every year to use the facility and also put in a new computer lab for the Adult Education program.  They provide a great service to the community.

A motion was made by Janice Barter, and seconded, to cease debate.  Motion carried.

Vote to approve the Adult Education budget for $353,841.  Vote:  8-Yes, 2-No.  Motion carried.

A motion was made by Janice Barter, seconded by Laura Ordway, to have an Additional Article for $50,000 to add to the Capital Reserve Fund.  
Vote:  5-Yes, 6-No.  The motion was defeated.

ADJOURNMENT

A motion was made by Karla Swanson-Murphy, seconded by Janice Barter, to adjourn.  Motion carried unanimously.  

The meeting adjourned at 7:40 p.m.

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                                                                                        Date Approved

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                                                                                       Secretary