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School Board Minutes 03/07/2011

LAKE REGION SCHOOL DISTRICT
Regular Meeting
March 7, 2011


There was a Regular Meeting on Monday, March 7, 2011 at 7:00 p.m. at Lake Region Middle School.

GOOD KID AWARDS

Superintendent Phillips explained how the Good Kid Awards originated and the criteria for being selected as a Good Kid.  The following students were recognized and presented with a certificate and a Good Kid T-Shirt:

Sebago Elementary School: Landen Emery, Carter MacVicar,
       Tyler Schoolcraft, Samantha Wheaton, Ashley Herrick, and
       Sarah Stefaniak.  

Songo Locks School:  Aoi Daggett, Casey Berger, Ian St. John, and
       Tia Grover.

Stevens Brook Elem. School:  Lukas Turner, Gwen Gagnon, Kayla Ferguson,
       Cameron Lepage, Cameron Meserve, and Dorothy Moyse.

Lake Region Middle School:  Addie Blais, Tyson Prescott, Jason Justason,
       Trenton Hartford, and Danield Edmunds.

Lake Region High School:  Briana Gallinari, Austin George, Tyler LaPlante,
       Jesse Bell, Jennifer Cobb, and Hannah Flagg.

CALL TO ORDER AND ROLL CALL

The meeting was called to order by Jody Gray, Vice-Chair.  Board members present were:  Kenneth Brown, Beth Chaplin, Jean Clancy, Jody Gray,
Laurie Mondville, Lesley Niemy, Donna Norton, Laura Ordway, Philip Shane, and Karla Swanson-Murphy.  Janice Barter and Wayne Warner, Sr. were excused.  Richard Merritt was absent.  

Administrators present were:  Kathleen Beecher, June Conley,
Theodore Finn, Andrew Madura, Peter Mortenson, Sherrie Small,
Joshua Sturk, Cheryl Turpin, and Patrick Phillips, Superintendent of School.  

APPROVAL OF AGENDA
  
A motion was made by Karla Swanson-Murphy, seconded by Lesley Niemy, to approve the agenda with the addition of the agenda addendum.  Motion carried unanimously.

APPROVAL OF MINUTES

A motion was made by Donna Norton, seconded by Laurie Mondville, to approve the following Minutes as a block:

Regular Meeting of February 7, 2011
Regular Meeting Extended to February 10, 2011
Budget Meeting of February 15, 2011

APPROVAL OF MINUTES (continued)

Budget Meeting of February 17, 2011
Budget Meeting of February 23, 2011

Motion carried unanimously.

A motion was made by Laurie Mondville, seconded by Karla Swanson-Murphy, to approve the above block.  Motion carried unanimously.

ADMINISTRATIVE COMMENTS

Lake Region Middle School, Peter Mortenson

  • The pep rallies held prior to vacation went very well.
  • The Dental Clinic is taking place at the Middle School.
  • The Army National Guard has been working with grade 7 students on developing skills to use in situations dealing with drugs and alcohol.
  • The Southern Maine Music Festival was held last Friday and Saturday.  Eight schools participated including six Lake Region students; 4 students played the trumpet and 2 were choral students. The students brought back some very positive energy.  The staff is very supportive of this event.
  • On Wednesday, there will be a Student vs. Staff Basketball Game.
  • Grade 6 students will be visiting the Gulf of Maine Research Institute in Portland.  It provides hands-on activities with real life opportunities.  The experience fits in well with the work of the Lakes Environmental Association.
  • In reviewing the Writing Scores, only 38% of 8th graders were proficient or better.
  • Bullying information was sent home last fall and efforts have continued throughout the year for bullying prevention.   
  • The National average for the NAEP in Science was 30%.  Lake Region Middle School 8th graders scored 83% proficient or above.  These scores result from the following:
  • Science work from the Teacher Leader last year.
  • Practical hands-on work.
  • Lakes Environmental Associations’ classroom and hands-on work at Holt Pond.
  • Science teachers were flip-flopped prior to taking the test to talk about Physical Science and Life Science.  This served as a refresher to 8th graders.
Lake Region High School, Ted Finn

  • The High School hosted a Jazz Festival which was very successful.
  • Winter Carnival went very well.
  • Next year’s juniors and seniors have completed a survey of course offerings which they may be interested in participating in next year.  All stake holders have a voice.
  • The sophomore and freshmen team met once and will meet again.  
  • The SIG Committee will meet to plan out the academies.


Athletic Director, Paul True   

The Lake Region Girls’ Basketball Team won the “Good Sportsmanship” Award for the second year in a row.  Lake Region High School has only won the award four times; twice back-to-back is a huge honor.

Lake Region Vocational Center, Rosie Schacht

  • A business card ad was distributed with the Vocational Center’s web site.
  • Recruiting season is here.  Assemblies have been held for all sophomores; tours will be held for Sacopee Vally and Fryeburg students; a DVD was put together by Lake Region Television that is shown in the lobbies of the schools.  
  • SkillsUSA will be in Bangor on Thursday.  There will be 12 competitors, with 24 students attending along with all the staff.
  • The Automotive Technology students have taken the Ford AAA written test.  If any of the students make the top 10, they will be able to participate in the hands-on test.
  • Dating Prevention turned into a week-long schedule of activities including the following:
  • Assemblies on bullying and sexual harassment
  • Self-defense for girls
  • YAP – “Youth Advocate Programs” presented information on dating violence – purple snacks were shared.
  • There will be a follow-up on the drug and alcohol awareness.
  • Everyone in the Vocational Center will be going to a hockey game.
Ms. Schacht was asked if the Vocational Center would be offering Law Enforcement next year.  She responded that it all depends on the budget.  There has been an overwhelming response for the program if the budget is approved.

Professional Development - Joshua Sturk

At the last Late Arrival/Early Release Day the teachers spent their time as follows:

  • Elementary teachers did a chapter in the Skillful Teacher book
  • Middle School teachers worked on literacy
  • High School teachers continued their work on the high school transformation   
A K-12 District Showcase will be held on March 11.  There will be over 40 curriculum showcases.  Elementary teachers will participate in a half-day mandatory “Skillful Teacher” presentation.  High School teachers will also work on the high school transformation.  

Superintendent Phillips added that the Curriculum Showcases have been well received in the past.  It is an opportunity for our own teachers to learn from other teachers in the District.




PUBLIC COMMENTS ON AGENDA ITEMS

Ms. LaRosa mentioned that the piece on Channel 6 regarding the changes in lunch offerings was well done. She is very proud of the students.

Ms. LaRosa will be taking approximately thirty-two eighth grade girls to a Career Day in Orono.  Careers in Math and Science will be highlighted.

Courtney Kennedy mentioned that it was nice to have Channel 6 highlight and showcase the work that has been done to improve the menus at the Middle School and High School.  She thanked Mr. Madura and his staff for their help and efforts in serving quality food.  

ACTION ITEMS

Vote to Call District Meeting to Authorize Expenditures from Capital Reserve Fund

Superintendent Phillips mentioned that work is scheduled to begin later this month on the PCB abatement and removal.  A District was recommended as follows:

  • After talking with the District’s attorney, it was recommended that a District Meeting be called for March 21 to vote on the use of $250,000 from the Capital Reserve Fund for the PCB abatement and removal.  
  • This method of voting is less costly than holding a referendum as you do not have to print computer read ballots.
  • The 30-day waiting period for absentee ballots is not necessary.
  • This would allow the funds to be available prior to signing the contract for the PCB work.  
  • The Public Hearing on the budget is also scheduled for March 21.  
  • The Referendum for permission to use the Revolving Renovation funds will be held on May 24, the same day as the Budget Validation Referendum.    
If the warrants are signed, they will be posted tomorrow, LRTV will broadcast information regarding the vote, and articles will be placed in the Bridgton News for two weeks to get the word out.

There was a discussion as follows:
  • The question should be included on the May 24 referendum.
  • The price from the contract is good for 30 days.  The work needs to begin now for the timing of the high school work.   The District has until March 25 to act on the bid, the price is coming in around $800,000 to $850,000.  If cannot accept the bid, the costs would go up considerably.
  • More people will go to a referendum vote.
  • Sign the contract now with the contractor, the construction money is available.
  • Why can’t you use the $14,000,000 from the construction project.  Legally not sure if we can use it for money that is not part of the project.
  • In going out to bid on the high school project, the District needs to know what is in and what is not in the project.  It will have an effect on what is included for alternates.  

Vote to Call District Meeting to Authorize Expenditures from Capital Reserve Fund (continued)

  • The Pre-Qualification Bids go out next week; a Pre-Walk is scheduled for March 22, and bids are due back by April 15.   
  • The Board authorized the District to seek voter approval for use of the Capital Reserve Fund and up to $300,000 from the Revolving Renovation fund.
  • A majority of the Board approved moving the project forward as envisioned without taking things away from the project.
Ms. Schacht reminded the Board that every program, staff member and student at the Vocational Center is affected by the construction project.  They are moving all used items into the rooms including kitchen equipment.  They are not gaining any space.  If law enforcement is added, Mr. Finn will be asked to find a room.  She asked the Board to be cautious when losing square footage.

A motion was made by Karla Swanson-Murphy, seconded by Laura Ordway,  
to move that the warrant presented to this meeting to call a meeting of the voters of Maine School Administrative District No. 61 (the “District”) be approved; and that pursuant to section 1491(3) of Title 20-A of the Maine Revised Statutes a meeting of the District voters be held on
March 21, 2011 to consider approving an expenditure from the Capital Reserve Fund of the District for minor capital project purposes as described therein.

There was a discussion as follows:

  • Recommend have the question on the referendum in May to get as many people to vote as possible.
Vote:  3-Yes, 7-No.  The motion was defeated.

2011-12 School Calendar

A motion was made by Laurie Mondville, seconded by Karla Swanson-Murphy, to approve the 2011-12 School Calendar as a first reading.  

Jody Gray mentioned that the Curriculum Committee reviewed the calendar.  December 22 was put back into the calendar as a school day so the last day of school would be June 12.

  • Rosie Schacht mentioned that Maine State Statute requires that the calendar must coordinate with all sending Districts within a 9-day window.  This District has a unique situation with Fryeburg Academy.  The District is within 19 days for seniors as they have 3 weeks off at Christmas and graduation is scheduled for May 27.  Overall it is within 5 days.   
  • Sacopee Valley is within 2 days.
  • Lisa Caron mentioned that the educational technicians will be attending the second workshop day, August 30, and not attending the November workshop day.  This will allow the special education teachers to review IEPs with the educational technicians and allow them the opportunity to ask questions about student IEPs prior to working with the students.  This change will be assessed in the fall to see how if it was helpful.
2011-12 School Calendar (continued)

  • A question was asked if starting after Labor Day had been considered.  Jody Gray responded that it would push the end of school further back.  Seniors have to have 170 days of school and this would change the graduation date.   
Vote:  9-Yes, 1-No, 0-Abstentions.  Motion carried.

Personnel

A motion was made by Karla Swanson-Murphy, seconded by Jean Clancy, to approve the appointment of Eleanor Botka as a Mentor for Pauline Webb at Lake Region High School, effective February 14 for the remainder of the 2010-11 school year.

Superintendent Phillips mentioned that Ms. Webb is filling the half-time position for Linda Freese who was appointed as a half-time Teacher Leader at the high school.  

Motion carried unanimously.

Stephen and Tabitha King Foundation Grant

A motion was made by Karla Swanson-Murphy, seconded by Laurie Mondville, to accept the Stephen and Tabitha King Foundation grant for $10,000.  Motion carried unanimously.

Kathleen Beecher mentioned that the grant was written by Maggie Cramer, and approved by Paula Eppich, the Literacy Specialist.  The grant would cover the costs of books, author visits, and snacks.  The budget needs to be rewritten and once approved, the check will be cashed.  

Motion carried unanimously.

INFORMATION ITEMS

School Construction Project Update

Mr. Madura reported that the contractor has started the foundation for the Educational Services Building site.  This work will continue this week, followed by pouring the floor.  All the components of the building are on site so the work should move rapidly.  

What will the District do if we don’t sign a contract for the PCB work?  The Building Committee will discuss the issue on Thursday night.

Request for Curriculum Committee Review

Superintendent Phillips mentioned that he was approached by a couple of Board members requesting that the Curriculum Committee review school level/classroom level data.  He asked the Board what information they were looking for.




Request for Curriculum Committee Review

Ms. Mondville mentioned that she was looking for class size data and that she answered her own question.  She needed the number of students and the breakdown of children in each class.  She was comparing the information to
another school that was comparable in size that had a high number of non-English speaking students.  She does not need any information from the Curriculum Committee.

Committee Reports

Facilities Committee

Phil Shane reported that the Committee has not met since its last meeting.

Personnel Committee

Donna Norton reported that the Committee met prior to the Board meeting.  The following policies were discussed:

Policy Review:
  • High School Teacher Leader job description
  • Recruiting and Hiring of Administrative Staff Procedures
  • Student Harassment and Complaint Policy
  • School Records Retention Policy
The above policies were reviewed and will be on the next agenda for a first reading.

Finance Committee

Karla Swanson-Murphy reported that the Committee has been meeting to review the budget.  The next meeting is scheduled for March 23 at 7:00 p.m. at the Central Office.

Curriculum Committee

Jody Gray reported that the Committee met on February 16.  The following was discussed:

  • Matt Dunckel explained the 8th grade curriculum academy.
  • The 2011-12 School Calendar was reviewed.
  • Kathleen Beecher reviewed the Scantron Testing which has replaced the NWEA.
The next meeting will be on March 23, 2011 at 3:30 p.m. at the Central Office.

Liaison Committee

The next Liaison Committee meeting was scheduled for Tuesday, March 15 but it will be postponed to the following week.





Superintendent’s Report

Based on a request by the School Board, the Leadership Team will report on drug and alcohol awareness efforts that take place in the District at the April 4 Board meeting.

Superintendent Phillips attended the Cumberland County Superintendent’s Meeting on Thursday.  Commissioner Steven Bowen was in attendance and spoke at that meeting.  

Superintendent Phillips was invited to participate in a Webinar on the teacher evaluation work.  He reported out on the excellent work that Mrs. Turpin, all the Principals, and the teachers are doing to move the process forward.  After listening to the teacher evaluation systems around the country, Superintendent Phillips looked upon the District’s work even more favorably.  The key presentor, Laura Goe, was impressed with what the District is doing.

Personnel

  • Ellen Wiggin has submitted her resignation as a Special Education Technician at Lake Region Middle School at the end of the 2010-11 school year.
  • Maggie Cramer has submitted her resignation as a Standards Interventionist, effective March 13, 2011.
  • Patricia Williamson will be the Health/Physical Education Long-Term Substitute Teacher, effective March 8, 2011, replacing Elizabeth Connell who is on a maternity leave of absence for approximately 6 weeks.
PUBLIC COMMENTS ON NON-AGENDA ITEMS

Courtney Kennedy reported that Gloria Verrill received a $500 grant for the Baxter State Park trip.  Also, information on the Garden Grant funding will be released on Friday.

Deb Crawford, the Student Building Monitor at Lake Region High School for the last 9 years, read a letter in support of keeping her position.  She mentioned that the position helps to curtail bullying and public display of affection, it helps to monitor the halls, bathrooms and entrances and she intervenes when necessary.  She is available to anyone and is a familiar face for the students who come to her with concerns.  The position is essential for the safety and welfare of the students.  She requested that the Board not terminate the position of Building Monitor.

EXECUTIVE SESSION

A motion was made by Karla Swanson-Murphy, seconded by Laura Ordway, to go into Executive Session to discuss negotiations.  Motion carried unanimously.

The Board went into Executive Session at 8:54 p.m.

The Board returned to Public Session at 9:04 p.m.



ACTION ITEM

Ratification of Lake Region Non-Teaching Employees Negotiated Agreement

A motion was made by Jody Gray, seconded by Donna Norton, to ratify the Lake Region Non-Teaching Employees Negotiated Agreement.
Vote:  9-Yes, 1-No, 0-Abstentions.  Motion carried.

ADJOURNMENT

The meeting adjourned at 9:05 p.m.

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                                                                                  Secretary

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                                                                                Date Approved