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School Board Meeting Minutes 04/4/2011
Lake Region School District
Regular Meeting
April 4, 2011

There was a Regular Meeting of the Lake Region School Board on Monday, April 4, 2011 at 7:00 p.m. in the Cafeteria at Lake Region High School.    

CALL TO ORDER AND ROLL CALL

Chairperson Warner called the meeting to order at 7:00 p.m.  Board members present were:  Janice Barter, Ken Brown, Beth Chaplin, Laurie Mondville,
Leslie Niemy, Laura Ordway, Philip Shane, and Karla Swanson-Murphy.

Administrators present were:  Kathleen Beecher, June Conley, Lisa Caron,
Ted Finn, Andrew Madura, Jason Manjourides, Peter Mortenson, Rosie Schacht,
Guy Stickney, Joshua Sturk, Cheryl Turpin, Sherrie Small, and Patrick Phillips, Superintendent of Schools.

APPROVAL OF AGENDA

A motion was made by Janice Barter, seconded by Laurie Mondville, to approve the agenda with the addition of the following Information Items:  Resignations of Kathryn Nadeau and Barry Hill.  Motion carried unanimously.

APPROVAL OF MINUTES

A motion was made by Janice Barter, seconded by Laurie Mondville, to approve the Minutes of the Public Hearing of March 28, 2011.  Motion carried unanimously.

A motion was made by Janice Barter, seconded by Laurie Mondville, to approve the Minutes of the Regular Board meeting of March 28, 2011.  Motion carried unanimously.

PRESENTATIONS

Drug and Alcohol Awareness Presentation

Superintendent Phillips mentioned that Rosie Schacht has been the point person for the Leadership Team with regard to preparing information on Drug and Alcohol Awareness.  Karla Swanson-Murphy had asked for a report on what the District was doing for drug and alcohol awareness, the risks and hazards, and how the District is dealing with the occurrences through the Code of Conduct.  Concerns were raised due to the number of expulsions this year.

Ms. Schacht shared the following information:

Students receive information on drug alcohol awareness as follows:

Elementary Level
  • Great Body Shop Health Curriculum
  • Alcohol Awareness Day - December
Students learn conflict resolution skills

Lake Region Middle School

  • PROP conducted small group discussions with students
  • Students viewed a video presentation at LRHS
  • Alcohol Awareness Week
  • Students report drugs/alcohol facts on school news
  • “Natural High” video
  • LRMS Staff – own Natural High video
  • Individual counseling
  • Linda Dutil, a Nurse, shared a presentation of drug and alcohol awareness for staff.
  • A Zumba performance was held to demonstrate a healthy activity.
  • LRMS I-Team made a video showing how drugs and alcohol can affect a person.  The students who participated in the video production were Nick Tash, Edward Grace, and Matthew Proia.  The video was shared with the Board.  It included students demonstrating drunk goggles and doing tests like trying to walk in a straight line, touching your nose with your finger, and bouncing a ball.    Ernie Fitzmorris, the Guidance Counselor at Lake Region Middle School, shared planning and implementation efforts that are offered to help with drug and alcohol prevention. Mr. Mercer shared the Alcohol/Drug prevention units that are taught to students through their health classes as follows:
  • Grade 6 – Addiction Unit – builds on elementary information.  Students have five to six class meetings a year.
  • Grade 7 – Inhalants – not drug concepts.  Some drug and alcohol prevention information shared through the Adventure program.     
  • Grade 8 – There is a detailed unit on substance abuse prevention.  Real life information is shared.  It applies directly to student’s lives.   Fifty percent of the time is spent on this unit.
      

Lake Region High School

  • Grant money was used to purchase the GRADS survey software.  This is the third year that information has been collected regarding students and their families.
  • The school hosted a video presentation “Motivational Productions – Grades 7-12”.
  • School Nurse presentation to Grades 9-12 - Insights of an Emergency Room
  • Day One Counselor is on site each Thursday
  • On April 28 there will be a Safety Awareness event.
Vocational Students

  • PBIS - PRIDE TEAMS – Staff and student teams are working on Positive Behavior Intervention Supports
  • Drug and Alcohol Awareness Week
  • “Natural High” Video
  • Workshops for Students showing healthy alternatives to drugs and alcohol
  • Healthy snack day
  • Day One Counselor On-site

Vocational Students (continued)

  • Healthy Activity
  • Group Photo for Christmas cards
  • Holiday Celebration -
“Minute to Win It” and floor hockey

Upcoming events:

Drug and Alcohol Awareness Workshops.
Day One Friends have been invited back.  This was requested by the students.  The speakers who come in are part of a residential program and they share how drug and alcohol use has affected their lives.  Part of their treatment is going out to tell people of their experiences.

Transportation Department
  • Annual Training in Drug/Alcohol Awareness
Supervisory Training in Detection

Safety Committee

Safety Day Planning

Emergency Response Committee

Developed procedures relating to Crisis Policy/Procedures
Developed procedures for intruders

Recommendations:

  • Policy Review.
  • Provide more counseling services.
  • Explore options for offenders and what supports we can put into place for them.
Mr. Mortenson, Mr. Finn and Ms. Schact were asked what efforts have been undertaken to elevate awareness:  
 
There is a significant problem with students using drugs and alcohol.  We need to elevate our efforts beyond what we are doing.
  
This is the second year of gathering data regarding drugs and alcohol.  With this information, the District will be able to get a better understanding of what kids are thinking.  Courtney Kennedy and/or the guidance counselors will be reviewing the data and will be able to provide more information.  
 
Mr. Finn mentioned that the level of drug use at the high school is greater than most people think it is.  Administrators and staff are trying to address it as issues come up. The Board will be looking at the substance abuse policy to see what to do with the students. The District needs to do something more so that we are not loosing students academically.  He invited Board members to



Drug and Alcohol Discussion (continued)

come in and talk with him regarding the issue.  Drugs and alcohol use are having negative influence at the high school.  It is causing a barrier for learning.

The I-Team at the middle school surveyed 34 students who were randomly selected from homerooms, volunteers, and the Library.  Participants were asked four questions and the answers were written down.  There was a question regarding drug use at school.  

Seventy-four (74%) percent of the 34 students surveyed were aware of other students using drugs at the middle school.  Superintendent Phillips suggested that the I-Team may want to survey a larger number of students to gather more data.

Ms. Schacht, Mr. Mortenson and the students were thanked for their presentation.  

Administrative Comments

Lake Region High School, Ted Finn
  • The end of third quarter was moved up to April 8 due to the snow day on April 1 and the Late Arrival Day on Wednesday.  
  • Four teachers will be attending a conference with Mr. Finn on Thursday.
  • College Night will be held on April 13, 2011.  Parents and students from grades 8 through 12 have been invited to attend.  Several college representatives will be showcasing their school and presenting information on what their college expectations are for students.  It is hoped that they will help put parents at ease with the new studio and academic model that is planned for next year.  Parents will hear that students need to be critical thinkers and be able to communicate effectively which are 21st Century skills.  
  • On April 28, the first half of the day will be spent on Safety Awareness.  Grades 8 – 11 will also have a presentation on the Studio and Academy Plan.  There will be a presentation for parents at 6:30 p.m.   
  • “Annie Get Your Gun” will be performed by the students from Thursday, April 7 through April 10.  Everyone was invited to attend.    
Lake Region Middle School - Peter Mortenson

  • On March 22, students participated in a Portland Pirates activity
  • The Middle School Chorus sang the National Anthem at a Portland Pirates game on the following weekend.  The 7th and 8th grade band played the National Anthem on the following Wednesday.
  • On Friday, there will be a half-day relief effort for Japan
  • The Junior Honor Society’s Pancake Breakfast was a great success.
  • There will be a Grade 6 Music concert on April 6.  
  • Report cards go home on the April 18.




Lake Region Middle School - Peter Mortenson

  • Mr. Mortenson distributed – Strategy # 7 - Develop a Highly Effective Curriculum
  • Alignment to the Maine Learning Results:  Middle School is still in the process of aligning the curriculum.  A common template has been used for the last year and a half.  
  • As much professional development time as possible is being used to create an aligned curriculum.
  • PLC time one day per week – 50 minutes
  • The staff needs as much time as possible in the future to complete the work
  • Follow National and State standards – NECAP assessment in the fall of 2014 to CCSS
  • Last Friday, Maine adopted the Common Core State Curriculum.  These standards will require a significant amount of writing in all the curriculum areas.   
  • The English/Language Arts teachers met for a day last week and worked on curriculum and unpacking the Common Core Standards.
  • World Languages – the State of Maine has backed off on its requirements
  • Students in grades 6, 7, and 8 are getting these subjects this year.
  • With the restructuring taking place and the reduction of teams, there will be an effect on the World Language program.  This will need further review.
  • Instruction beyond the Core Curriculum
  • Extended Studies Program
  • After school program – Math Club
  • I-Team
  • Yearbook
  • The University of Maine Orono Band will be here to play  
  • Family and Consumer Science and Wood Tech
  • Enrichment  Activities – far beyond the minimum
  • Board members were invited to visit the Middle School
Lake Region Vocational Center - Rosie Schacht
  • The Vocational Center is very busy.  Plans are in process for packing and moving this spring.  
  • The Career Fair is scheduled for May 9.  There will be 50 exhibitors.  The elementary schools have been invited to attend.  They have been given an activity to do while they are there.  
  • All middle school folks will be invited.
  • High school students will visit during their study halls.
  • Two students, Ron Willey and Matt Dalpe, placed in the top ten of the  Triple AAA written competition and are going on to the hands-on competition which will be held at Loudon International Speedway.  
  • The Talent Show will be on April 14; over 15 acts will be auditioning for the event.
  • Interviews will begin at Sacopee Valley on April 5.  
  • At the high school, students are responding via email.
  • SkillsUSA and FBLA recently attended their competitions and there were several students that placed in the events.
  • Students attended the Portland Pirates Game and had a wonderful time.
Lake Region Vocational Center - Rosie Schacht (continued)

  • Dan Bannon, a graduate from Lake Region Vocational Center made two presentations to students.  He attended the two-year drafting course.  
He was very complimentary of his education and he was well received
by the students.  

PUBLIC COMMENTS ON AGENDA ITEMS

None.

ACTION ITEMS

Warrants for District Board Meeting

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following votes:

VOTED:  That the warrant for the District Budget Meeting presented to the meeting be approved and that a District budget meeting be called for Tuesday, May 17, 2011 for the purpose of voting on the annual budget for the District for the 2011-12 fiscal year;

FURTHER VOTED:  That the Warrant and Notice of Election for the District Budget Validation Referendum presented to the meeting be approved, and that a District budget validation referendum be called for Tuesday, May 24, 2011 for the purpose of approving the budget adopted at the District budget meeting for the 2011-12 fiscal year;

FURTHER VOTED:  That the form of Notice of Amounts Adopted at Budget Meeting presented to this meeting be approved, and that the Secretary of the District be authorized and directed to complete said Notice by adding the amounts approved by the voters for each expenditure category and the total school budget summary expenditure amount, all in accordance with the District budget meeting on May 17, 2011, and to deliver attested copies of said notice, as completed, to the clerks of each municipality in the District for posting at all polling places for the May 24, 2011 District budget validation referendum.

Vote:  6-Yes, 3-No.  Motion carried.

Warrants for Capital Reserve Fund and Authorization to Issue Bonds Referendum

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following votes:

        Voted:  That the warrant and notice of election of Maine School Administrative District No. 61 (the “District”) presented to the meeting be and is hereby approved and that a District meeting referendum be and is hereby called for May 24, 2011 for the purpose of approving an expenditure from the Capital Reserve Fund and the issuance of bonds or notes of the District for minor capital project purposes as described therein.





Warrants for Capital Reserve Fund and Authorization to Issue Bonds Referendum (continued)

        Further Voted:  That the Notice of Public Hearing presented to the meeting be and is hereby approved and that a public hearing on an expenditure from the Capital Reserve Fund and the issuance of bonds or notes for minor capital project purposes will be held on May 17, 2011 at 6:00 p.m. as provided therein.

Vote:  7-Yes, 2-No.  Motion carried.

Vote to Authorize $3,297,000 Loan Agreement and Issuance of Bonds for Construction and Renovation Project at Lake Region High School

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following votes:  

Motion: I, Janice Barter, seconded by Karla Swanson-Murphy, move that the vote entitled, “Vote to Authorize $3,927,000 Loan Agreement and Issuance of Bonds for Construction and Renovation Project at Lake Region High School,” be approved in form presented to this meeting, and that an attested copy of said Vote be included with the minutes of this meeting.

VOTE TO AUTHORIZE $3,927,000 LOAN AGREEMENT AND ISSUANCE OF BONDS FOR CONSTRUCTION AND RENOVATION PROJECT AT LAKE REGION HIGH SCHOOL

Be it hereby VOTED, as follows:

1.  That pursuant to referendum approval of the voters of Maine School
    Administrative District No. 61 (the “District”) on November 3, 2009,  the
    Treasurer and the Chair of the School Board (the “Chair”) of the District
    are authorized to execute and deliver the Loan Agreement between the
    District and the Maine Municipal Bond Bank (the “Bond Bank”) in form
    presented to this meeting, with such changes therein not contrary to the
    general tenor thereof as they may approve, said approval to be conclusively
    evidenced by the execution and delivery thereof, to effect borrowings from
    and the issuance of general obligation bonds to the Bond Bank in the
    aggregate principal amount not to exceed $3,927,000 to finance a portion of
    the costs to renovate Lake Region High School and Lake Region Vocational
    Center and to construct and equip a new building on the existing Lake
    Region school site for Lake Region Vocational Center and for District-wide
    transportation services (the “Project”);

2.  That pursuant to the terms of the Loan Agreement and sections 1490 and 1502
    of Title 20-A of the Maine Revised Statutes of 1986, as amended,  upon the
    sale of the Bond Bank’s Bonds, at any public or private sale that the Bond
    Bank may approve, the Treasurer and the Chair are authorized to borrow the
    sum of up to $3,927,000 and in connection therewith to issue general
    obligation securities (bonds or notes) of the District in an original
    principal amount of up to $3,927,000 and to execute and deliver the
    District’s general obligation bonds or notes (as so executed and delivered,
    the "Bond") in registered form under the seal of the District and attested
    by the Secretary, which Bond shall bear such date(s), shall be payable in
    substantially equal annual installments of principal for such term not to
    exceed 20 years, shall be issued at such rate(s) payable semi-annually, and
    shall otherwise be substantially in the form annexed to the Loan Agreement

Vote to Authorize $3,297,000 Loan Agreement and Issuance of Bonds for Construction and Renovation Project at Lake Region High School (continued)

   presented to this meeting with such changes therein not contrary to the
    general tenor thereof, as the  Treasurer and Chair may approve, said
    approval to be conclusively evidenced by the execution and delivery
    thereof;

3.  That proceeds of the Bond are appropriated for the Project, including costs
    of issuance;

4.  That the Bond may be made callable, with or without premium, prior to final
    maturity, in the discretion of the Treasurer, and in accordance with the
    Loan Agreement;

5.  That the Treasurer is authorized to covenant on behalf of the District that
    no part of the proceeds of the Bond shall be used directly or indirectly to
    acquire any securities or obligations, the acquisition of which would cause
    the Bond to be an "arbitrage bond" within the meaning of Section 148 of the
    Internal Revenue Code of 1986, as amended (the “Code”);

6.  That the Treasurer is authorized to execute and deliver such other
    documents and certificates and to take such other actions necessary to
    cause that the interest on the Bond to be exempt from gross income for
    purposes of federal income taxation;

7.  That the Treasurer be authorized to designate the Bond as a qualified tax
    exempt obligation within the meaning of Section 265(b)(3)(B) of the Code;

8.  That the Treasurer and Chair, acting singly, are authorized to covenant,
    certify and agree, on behalf of the District, for the benefit of the Bond
    Bank and any holders of its bonds, that the District will file any required
    reports, make any annual financial or material events disclosure, and take
    any other action that may be necessary, to insure that the disclosure
    requirements imposed by Rule 15c2-12 of the Securities and Exchange
    Commission, to the extent applicable, are met;  

9.  That the Treasurer is authorized to execute and deliver such tax compliance
    certificates, arbitrage and use of proceeds certificates and other
    documents and certificates as may, in the Treasurer’s opinion, be necessary
    or convenient to effect the transactions hereinbefore authorized, to be in
    such form as the Treasurer may approve, said approval to be conclusively
    evidenced by the execution and delivery thereof;

10. That the Treasurer, Chair and Secretary, acting singly, are authorized to
    execute and deliver on behalf of the District such other documents and
    certificates, including such documents and certificates as may be required
    by bond counsel or the Bond Bank, and to do or cause to do all such other
    acts and things as may be necessary or desirable in order to effect the
    transactions hereinbefore authorized, and any such prior action by them is
    hereby ratified and confirmed; and

11. That the interest on the Bond shall be excludable from gross income of
    individuals and corporations for purposes of State of Maine income
    taxation.  

Vote to Authorize $3,297,000 Loan Agreement and Issuance of Bonds for Construction and Renovation Project at Lake Region High School (continued)

Superintendent Phillips mentioned that this is another series of Board votes and documents needed to approve the Bond sale.  This is the remaining balance that is being financed through the Bond Bank.  The Construction project total was $13.8 million; $2.9 million is being finance through they QSCB Bond which has an interest rate of less than 0%; and this bond is for $7.3 million dollars; and this vote executes the remaining balance.  

Motion carried unanimously.  

Policies

School Records Retention Policy

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the School Records Retention Policy, File Code EHB, as a first reading.  Motion carried unanimously.

“High School” Teacher Leader

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the “High School” Teacher Leader job description, Locator 3.24.39 as a first reading.  Motion carried unanimously.
 
Recruiting and Hiring of Administrative Staff – Administrative Procedure

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Recruiting and Hiring of Administrative Staff Administrative Procedure, File Code GCFB-R, as a first reading, with the following correction:

C.1. – add a “n” to “give”
 
Superintendent Phillips mentioned that this had come before the Board at an earlier date.  “Section K” which had been debated, was removed from the policy.

Motion carried unanimously.

Non-Discrimination/Equal Opportunity and Affirmative Action

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Non-Discrimination/Equal Opportunity and Affirmative Action policy, File Code AC, as a second reading.  Motion carried unanimously.  

Harassment and Sexual Harassment of Students

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Harassment and Sexual Harassment of Students policy, File Code ACAA, as a second reading.  Motion carried unanimously.

Personnel

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve Items F. 1-4 as a block.

Personnel (continued)

There was a question regarding the student advocate position.  Mr. Riel, the Student Advocate will be asked to come to a meeting to share information on his accomplishments and what he has done during the year.  

As 2nd Year Probationary and 1st Year Continuing Contract Teachers were being appointed, it was suggested that the motion not be approved as a block.

There was a question regarding the reduction-in-force positions.  Superintendent Phillips explained that these positions were eliminated during the budget process.  Due to the negotiated agreements and the seniority lists, there is a possibility that the individuals being riffed can displace other employees causing a domino affect.    

Vote:  5-Yes, 5 –No.  It was decided to vote on each item individually.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the reappointment of 2nd Year Probationary and 1st Year Continuing Contract Teachers for the 2011-12 school year.  Motion carried unanimously.

A motion was made by Laurie Mondville, seconded by Ken Brown, to table the appointment of Jamie Riel as the Student Advocate to get more information on the student advocate position prior to voting on the reappointment for 2011-12.

There was a discussion regarding the motion as follows:
  • Opposed to tabling the motion as the position is very important to the high school and is a great resource for students.   
  • Superintendent Phillips told Board members it was extremely important to only talk about the position and not the person filling the position to avoid getting into an evaluation mode.
  • Information was requested regarding the position including what has the student advocate done during the year, what contacts have been made, what obstacles have there been, and in reviewing the job description, how did the position benefit the program, and what is the future plan for the position.
The motion to table was retracted by Laurie Mondville and Ken Brown.   

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the reappointment of Jamie Riel as the Student Advocate.  Motion carried unanimously.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the appointment of Samara Cole as a Day Treatment Support Technician at Stevens Brook Elementary School, replacing Kathy Gould who has resigned.   Motion carried unanimously.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Reduction-in-Force due to changes in local conditions for      Chris Beal as a half-time Art Teacher at Lake Region High School.  Motion carried unanimously.

A motion was made by Karla Swanson Murphy, seconded by Ken Brown, to approve the reduction-in-force due to changes in local conditions for Brenda Leo as
In-School Suspension Monitor at Lake Region High School.  Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Laurie Mondville, to approve the reduction-in-force due to changes in local conditions for
Patti Grenda as an In-School Suspension Monitor at Lake Region Middle School.  Vote:  6-Yes, 2-No.  Motion carried.

A motion was made by Karla Swanson-Murphy, seconded by Laurie Mondville, to approve the reduction-in-force due to changes in local conditions for
Deborah Crawford as a Hall Monitor at Lake Region High School.  Vote:  8-Yes, 1-No.  Motion carried.

A motion was made by Karla Swanson-Murphy, seconded by Laurie Mondville, to approve the reduction-in-force due to changes in local conditions for
Linda Hunnewell as an Attendance Clerk at Lake Region High School.  Motion carried unanimously.
          
2011-12 School Calendar

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the 2011-12 School Calendar, Draft B, as a second reading.    

Superintendent Phillips mentioned that the Associations were given an opportunity to comment on the calendar.  Several suggestions were made and the Leadership Team was asked to reflect on the changes.  It was the consensus of the Leadership Team to recommend Draft B to the Board.

There was a discussion on the motion as follows:

Comments have been made that the Late Arrival/Early Release Day is not needed at the high school.  It was recommended that these days be held only at the elementary level.  
  • Mr. Finn commented that the Late Arrival days are very much needed at the high school.  With the SIG Plan, that is the time that teachers work on professional development along with the five workshop days.  
  • Peter Mortenson commented that the middle school uses the late arrival days to maximize professional development work.  
  • The Vocational Center does not do Late Arrival Days.  Special transportation is provided for students on these days.  
  • Lisa Caron commented that she has 10 teachers and 25 to 30 educational technicians in Special Education and this is the only opportunity that they have to work with regular education teachers.  
Vote:   8-Yes, 1-No.  Motion carried.  

Approval of Grants

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following grants as a block:

(1) Songo Locks School received a Target Field Trip Grant for $700 to be used
    for the Kindergarten Class to go to Pineland Farms.  (The grant was written
    by Jill Flagg)
(2) A check was received from Bottomline Technology for the Kindergarten Class
    at Songo Locks School
(3) Sebago Elementary School received a grant from the Potter Trust for $600 to
    be used to purchase a new small laminator.  
(4) Sebago Elementary School has received a Safe Routes to School grant for
    $250.00 to provide an opportunity for students to walk to school in May.
    (Kim Tibbetts and Courtney Kennedy wrote the grant.)
(5) Stevens Brook Elementary School has received a Safe Routes to School grant
    for $250 to provide an opportunity for students to walk to school in May.  
    (Linda Lauer and Courtney Kennedy wrote the Grant.)

Courtney Kennedy was commended by doing a good job in obtaining grant money for the schools.

Motion carried unanimously.  

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the above block.   

A question was asked with regard to the Safe Routes grant.  Mrs. Turpin responded that this grant will bus students to the Magic Lantern and then students will walk to school from the Magic Lantern.  The grant provides students with water and an apple.  This is a wellness activity that promotes both physical and nutritional value.    

Mrs. Conley reported that the Target grant will allow Kindergarten students to go to Pineland Farms.

Motion carried unanimously.

DISCUSSION ITEMS

School Construction Project Update

  • Mr. Madura reported that the Educational Services Building is behind schedule.  Half of the foundation has been poured with a plan to pour the remaining section mid-week.  The steel should begin to go up on Thursday.  Pictures of the progress will be posted on the web site.
Some ledge was found in placing the foundation for the Educational Services Building.   The plan is to move into the service side of the building on May 13 and the rest of the building by June 15.  If the building is not ready by these dates, the general contractor will have to pay a penalty fee.

  • A PCB meeting was held with the general contractor regarding the start-up of the abatement and removal of the PCBs.  Work will begin next week.  

School Construction Project Update (continued)

  • A high school bid on masonry and electrical has been sent out is due on April 14.
  • The Project Bid was opened on March 21.
A presentation was made to the Building Committee on March 28.
The General Contractor bid will be awarded at the May 2 Board Meeting.
The window-wall bid, which was bid out separately due to regulations, will be opened on April 14.   The work will begin fairly soon.  

Report on the Consortium – Trip to Denver

  • Superintendent Phillips mentioned that the United States Department of Education and other organizations held an Education Consortium.  It was sponsored by the Ford Foundation. One hundred and fifty (150) school districts participated in the 2-day conference.
  • Student achievement gains require us to think about collaborative ways.
  • Mr. Warner, Mrs. Wetmore and the Superintendent will meet together as a Team to review issues to follow-up on for this District.
  • The main purpose of the conference was to show how teachers have a greater, shared ownership and responsibility for improving outcomes and at same time – greater share for outcomes.  Tension in labor relations can be overcome by stronger collaboration. Guiding ideas and specific recommendations were reviewed by the Personnel Committee at their meeting tonight.  The issue will be referred back to the Personnel Committee for Board Policy development.
  • Mr. Warner mentioned that he was impressed with how the other Districts were working collaboratively.  They are doing nothing but benefiting the students.  It is hoped that our District can do it also.
  • The group came away thinking that to move forward the way that is needed,  we need to get rid of adversarial issues, take time, start now, and work together as a group and make policy as we go.  Make changes if necessary – we need to do it for the kids.
Committee Reports

Facilities Committee

Phil Shane mentioned that the Committee met and discussed the following:

  • School Construction Program
  • Wood Pellet Boiler – The motor had burned out.  It has been up and
     running for the past three weeks.  In the short time the boiler has
     been running, there has been a great savings. We need to get issues
     resolved.
  • There was a short discussion regarding the long-range Facilities Plan.  The Committee needs to begin reviewing the Sebago Elementary School issue and its cost effectiveness.  
  • Allen Crabtree has submitted a note to the Superintendent to gather some information.



Liaison Committee

  • A Dine and Discuss for employees was held this afternoon.  The meeting was very productive.
  • The Lake Region Middle School Breakfast is scheduled for April 8.  
Janice Barter will attend this event as Laurie Mondville will be away.
  • The Junior/Senior Breakfast will be held on April 12 at 8:15 p.m.  
Wayne Warner and Lesley Niemy will attend this event.  

Finance Committee

The Committee met on March 23 and discussed the following:
  • The Auditors suggested that the District have an Investment Policy.  This was worked on and was sent back for more feedback.  
  • The Committee reviewed the school funding formula spreadsheet.
Insurance Bids for workers comp and liability insurance have been sent out and are due by May 20.  

Curriculum Committee

The next Curriculum Committee meeting will be on April 13 at the Central Office from 3:00 p.m. to 6:00 p.m.

Personnel Committee

The Committee met prior to the Board meeting.  The following topics were discussed:

  • Policies were reviewed and will come back to the full Board for first and second readings.
  • Information was shared on the trip to Denver.
  • The next meeting is scheduled for May 16, 2011.
Superintendent’s Report

Mr. Phillips attended Maine Futures Institute at the University of Maine at Farmington.  He was pleased to participate in the conversation.  John Dorrer from Maine Department of Labor led the discussion on Economic and Labor Force Development. Discussion included “How can high school and vocational students be prepared for the 21st Century?”

Recommendations are already being implemented at our high school and vocational center as follows:
Students are participating in real world problems
Students need to know what life in the work force is like and what skills they will need.
Guidelines were based largely on what our secondary program is doing.
Superintendent Phillips contributed an article he had previously written.

Due to the situation in Japan, the trip for next April was cancelled and another location will be explored.




Personnel

  • Cathy Palmer has submitted her intent to retire at the end of the 2011-12 school year.
  • Nathaniel Bacon has resigned as a Day Treatment Support Technician, effective March 18, 2011.  
  • Kathryn Nadeau, a Day Treatment Support Technician, resigned, effective
March 24, 2011.
  • Barry Hill, a Custodian at Lake Region Middle School, resigned, effective
April 29, 2011.

Public Comments on Non-Agenda Items

Courtney Kennedy mentioned that Sarah Cushman, from the Bicycle Coalition of Maine presented to the Wellness Committee.  A whole week will be dedicated to biking and walking in the month of May.  Stevens Brook Elementary School and Sebago Elementary School were both awarded a grant for “Safe Routes to School” projects.  

EXECUTIVE SESSION

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to go into Executive Session to discus a student matter.  

The Board went into Executive Session at 8:50 p.m. Mr. Stickney was invited to attend.   

The Board returned to Public Session at 9:03 p.m.

A motion was made by Wayne Warner, seconded by Janice Barter, to expel this student from school pursuant to 20-A M.R.S.A. Section 1001(9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her parents written notice of this action and the reasons therefor.
Budget related warrants and the Capital Reserve and Revolving Renovation Funds Referendum Warrants were signed.

ADJOURNMENT

A motion was made and seconded to adjourn.  Motion carried unanimously.

The meeting adjourned at 9:04 p.m.

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                                                                                        Secretary

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                                                                                     Date Approved