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School Board Minutes 04/25/11 Special Meeting

Lake Region School District
Special School Board Meeting
April 25, 2011


There was a Special Board meeting on Monday, April 25, 2011 at 7:00 p.m. in the Cafeteria at Lake Region High School.

CALL TO ORDER AND ROLL CALL

Wayne Warner called the meeting to order at 7:00 p.m.  Board members present were:  Kenneth Brown, Beth Chaplin, Jean Clancy, Richard Merritt,
Laurie Mondville, Lesley Niemy, Donna Norton, Laura Ordway, Philip Shane, and Karla Swanson-Murphy.  Janice Barter and Jody Gray were excused.   

Administrators present were Kathleen Beecher, Peter Mortenson, Sherrie Small, and Patrick Phillips, Superintendent of Schools.

APPROVAL OF AGENDA

A motion was made by Donna Norton, seconded by Lesley Niemy, to approve the agenda as presented.   Motion carried unanimously.

PUBLIC COMMENTS ON AGENDA ITEMS

None.

PRESENTATION

Clark Sulloway, a student at Lake Region High School, explained that the 4-H Group at the High School received a Watershed Protection Grant from the Maine Youth Community Action organization for $1,000.  The students chose a project of their choice.  The students will work with the LEA to put milfoil mats in Crooked River and a rain garden at the Naples Town Beach near the new boat ramp.  These plants will be non-evasive and will help absorb rain water so it will not run into the lake.  Misty Sulloway, the Leader of the group, wrote the grant application with the help of Mark Littlefield.  Twelve to twenty students will be involved in the work.

ACTION ITEMS   

Watershed Protection Grant

A motion was made by Laurie Mondville, seconded by Jean Clancy, to approve the 4-H Group’s Watershed Protection grant received from the Maine Department of Environmental Protection for $1,000.  Motion carried unanimously.

Vote on Amendment re:  Bond for Construction and Renovation Project at Lake Region High School and Vocational Center

I, Jean Clancy, seconded by Karla Swanson-Murphy, move that the vote entitled “Amendment of ‘Vote to Authorize $3,927,000 Loan Agreement and Issuance of Bonds for Construction and Renovation Project at Lake Region High School,’” be approved in form presented to this meeting, and that an attested copy of said Vote be included with the minutes of this meeting.



AMENDMENT OF “VOTE TO AUTHORIZE $3,927,000 LOAN AGREEMENT AND ISSUANCE OF BONDS FOR CONSTRUCTION AND RENOVATION PROJECT AT LAKE REGION HIGH SCHOOL”

Be it hereby VOTED, as follows:

1.  That the vote adopted by this Board on April 4, 2011 and entitled, “Vote to Authorize $3,927,000 Loan Agreement and Issuance of Bonds for Construction and Renovation Project at Lake Region High School,” be amended so that numbered paragraph 2 thereof be deleted in its entirety and replaced by the following:

        2.  That pursuant to the terms of the Loan Agreement and sections 1490 and
          1502 of Title 20-A of the Maine Revised Statutes of 1986, as amended,
          upon the sale of the Bond Bank’s Bonds, at any public or private sale
          that the Bond Bank may approve, the Treasurer and the Chair are
          authorized to borrow the sum of up to $3,927,000 and in connection
          therewith to issue general obligation securities (bonds or notes) of
          the District in an original principal amount of up to $3,927,000 and
          to execute and deliver the District’s general obligation bonds or
          notes (as so executed and delivered, the “Bond”) in registered form
          under the seal of the District and attested by the Secretary, which
          Bond shall bear such date(s), shall be payable in substantially equal
          annual installments of principal for such term, shall be issued at
          such rate(s) payable semi-annually, and shall otherwise be
          substantially in the form annexed to the Loan Agreement presented to
          this meeting with such changes therein not contrary to the general
          tenor thereof, as the Treasurer and Chair may approve, said approval
          to be conclusively evidenced by the execution and delivery thereof;

2.  That except as hereby amended, said vote adopted on April 4, 2011 is
    ratified and confirmed in all respects.

Sherrie Small explained that traditional bonds are 20 year bonds, as the first principal payment will not be made until 2012, the bond needs to extend for 21 years.  This amendment does that.

Motion carried unanimously.

Personnel

Resignation of Superintendent Phillips

A motion was made by Donna Norton, seconded by Beth Chaplin, to accept the resignation of Patrick Phillips as Superintendent of Schools, effective
July 1, 2011.  

Superintendent Phillips mentioned that he had submitted his resignation to
Mr. Warner.  He asked the Board for some consideration to forgive the 90-day notice period.  His resignation speaks nothing about the work in the District, it is solely for financial reasons.  He has enjoyed working in the District.  

Mr. Warner shared that he has enjoyed working with Patrick for the last 3 years.  A lot has been accomplished.

Motion carried unanimously.


Nomination of Kathleen Beecher as Interim Superintendent

A motion was made by Karla Swanson-Murphy, seconded by Jean Clancy, to approve the appointment of Kathleen Beecher as Interim Superintendent of Schools for the period July 1, 2011 through June 30, 2012.  Motion carried unanimously.  

Kathleen Beecher was congratulated.

Donna Norton mentioned that the Personnel Committee met prior to the Board meeting to review the contract of the Interim Superintendent.  The Committee voted unanimously to approve the contract.  

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the appointment of Virginia Iba as a Special Education Teacher at Stevens Brook Elementary School, effective April 11, 2011, replacing Kathy Rehill, who transferred to another school.  Vote:  10-Yes, 1-No.   Motion carried.  

A motion was made by Philip Shane, seconded by Jean Clancy, to approve the appointment of Pauline Webb as a First Year Probationary part-time (.5) French Teacher at LRHS for the 2011-12 school year.

As Linda Freese will be working as a (.5) Teacher Leader, Ms. Webb is being appointed to fill the other half of that position.   Motion carried unanimously.

Reduction-in-Force Due to changes in Local Conditions

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the reduction-in-force due to changes in local conditions for Leonard Fox as a Social Studies Teacher at Lake Region Middle School, effective the end of the 2010-11 school year.  

Mr. Mortonson explained that due to the budget and enrollment numbers, it was necessary to eliminate one of the teams at the Middle School.  Four teaching positions are being eliminated. It was anticipated that there would be a net loss of two teachers as two teachers may be transferred to the Summit program.  These reductions were part of the original budget proposal and not included on a list of possible reductions.  There will be one 7th grade team, one 8th grade team and one 7th/8th grade team next year.

Vote:  9-Yes, 2- No.  Motion carried.

A motion was made by Richard Merritt, seconded by Laurie Mondville, to approve the reduction-in-force due to changes in local conditions for Linda Jacobs as a Grade 6 Math Teacher at Lake Region Middle School, effective the end of the 2010-11 school year.  Motion carried unanimously.

Appointment of Summit Program staff for the 2011-12 school year

Mr. Mortenson gave an update of the Summit Program.  A breakdown of the skill level of the students was shared with the Board.  Many students are significantly below grade level.  The majority of the students in need of intervention are at the 5th, 6th or 7th grade level.  It is anticipated that 21 to 22 students will be eligible for the Summit Program.  There are a total of 60 students who are below grade level in at least one area.  This has been


Appointment of Summit Program staff for the 2011-12 school year (continued)

determined by looking at NECAP scores from last fall, fall and winter Scantron scores, and grades.

There are four program options for students based on their needs.  A review of the best placement of each student will be made.   The options are as follows:  

  • The summit program – high interest, hands-on program, career exploration -  students will be ready to enter the high school that will be more rigorous and challenging.  
  • The Summer Academy – an intense program for students who are low in one academic area and will focus on math and reading.
  • The Diversified Occupations Program at Lake Region Vocational Center
  • Going to the High School on the traditional path or retention in 8th grade
Meetings will be scheduled with the Summit Staff, students, and parents to determine what the best program is for the student.  

Programs that have been put into place to help raise student levels include the following:
  • A new literacy program was adopted.
  • A new math program was adopted.
  • An EE program has been initiated (Enrichment and Enhancement for reading and math).
  • A number of programs have been implemented over the past 4 or 5 years.
If there are 20 or less students for the program, there will be one teacher and one educational technician.  If there is over 20 students, there will be two regular education classroom teachers placed in the program.  The maximum number of students will be 30.

The location of the program is still being discussed.

The duration of the program is undetermined at the current time.  It should only be in place as long as it is needed.  It is anticipated that it will be for one or two years.

The Scantron test will be given to grade 5 students so there will be another year of data.  Students are doing very well in Kindergarten through grade 2, the middle level, grades 4 through 7, are where students are not keeping up to grade level.  

Mr. Mortenson nominated Matt Dunckel as the Teacher for the Summit Program.  He is currently a 7th grade Math Teacher at the Middle School.  Prior to this he was a Grade 3 Teacher at Stevens Brook Elementary School and a 5th grade teacher in Alaska.  Mr. Dunckel has the ability to develop quick, good relationships with students, has the interest and desire, and the background to be successful in the position.

Vote:  9-Yes, 2-No.  Motion carried.   (As no motion was made by the Board, this item will be included on the May 2, 2011 agenda for a formal vote.)



INFORMATION ITEMS

  • Karen Driscoll has resigned as a Special Education Technician at Lake Region Middle School, effective April 25, 2011.
  • Kim Cowperthwaite will transfer from a Grade 7 English/Language Arts Teacher to a grade 6 English/Language Arts Teacher at Lake Region Middle School, replacing Jeanine Nadeau who filled a one-year only position during the 2010-11 school year.
  • Patricia Williamson will be a Long-Term Substitute Grade 1 Teacher at Songo Locks School, effective April 25, 2011 through June 8, 2011, replacing Elizabeth Craffey who will be on a medical leave of absence.
PUBLIC COMMENTS ON NON-AGENDA ITEMS

None.

EXECUTIVE SESSION

The Executive Session for a student matter was not needed.

A motion was made by Karla Swanson-Murphy, seconded by Richard Merritt, to go into negotiations, pursuant to M.R.S.A. 405 6.D.  Motion carried unanimously.

The Board went into Executive Session at 8:10 p.m. and returned to public session at 9:50 p.m.

                                                                     __________________________________
                                               Secretary

                                                   _________________________________
                                                                  Date Approved