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School Board Minutes 10/17/2011

LAKE REGION SCHOOL DISTRICT
REGULAR MEETING
October 17, 2011

The Lake Region School Board met on Monday, October 17, 2011 at 7:00 p.m. at Stevens Brook Elementary School.

CALL TO ORDER AND ROLL CALL

Jody Gray called the meeting to order.  Board members present were:        Janice Barter, Jody Gray, Cindy LeBlanc, Sherry Miller, Laurie Mondville,   Donna Norton, Laura Ordway, Erica Pond Green, Philip Shane, and
Karla Swanson-Murphy.  Beth Chaplin and Richard Merritt were excused.

Administrators present were:  Lisa Caron, Carrie Castonguay, June Conley, Deborah Howard, Rosie Schacht, Sherrie Small, Guy Stickney, Joshua Sturk, Cheryl Turpin, and Kathleen Beecher, Interim Superintendent.  

Barry Johnson was also present.

APPROVAL OF AGENDA

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Agenda with the addition of the agenda addendum.   Motion carried unanimously.

PRESENTATION

Construction Project at Lake Region High School/Vocational Center.

Kathleen Beecher updated the Board on the Educational Services Building’s updated schedule as follows:

November 1 – Office area done
November 10 – Occupancy Inspection
December 8 – Finish date

At the Construction meeting last week, the contractor was told that the first priority is the student space to get the students into the building as soon as possible, even if there is a partial occupancy permit.  The Automotive Technology program is in the most need of space so they can be working on cars.  If either the bus garage or the automotive area is ready, students will be on-site.

Rosie Schacht reported that Mr. Madura and she took a half-hour walk through of the building and made a detailed list of the status of the building.  There has been a huge amount of progress and there are more people working on the job.  The list included the following:

  • Everything is closed in so it is warm inside so they can paint
  • The sheetrock will be done on Monday or Tuesday of this week
  • The studding is done
  • The blocking is up for mirrors, etc.
  • The trim is done around the windows
  • The hardware has been put on the doors

Construction Project at Lake Region High School/Vocational Center (continued)

  • Soffets will be done by Monday or Tuesday this week
  • Sidewalks will be done this week
  • The furnace is installed
  • The exhaust system is in
  • 95% of the rough-in for electrical is complete
  • The Auto Shop is being painted
  • The walls are up between the classrooms
  • Plumbing is about 50% completed
  • The entrances are done
  • Most of the buses are back on-site
  • The roof is being put on the fueling station
  • The ponds are finished and the treatment system is in
  • The flooring should be in by the end of the week in the bathrooms
  • The LRVC/LRHS project is two months ahead of schedule.  It should be closed in by mid-November.
  • The programs at Bridgton Memorial School are surviving.  The heat has been turned on and is being used only to take off the chill first thing in the morning.
  • Evacuation drills and lock downs were conducted.
  • The Construction Technology students have been building Adirondack Chairs.
  • The Automotive students are lacking hands-on work.  They are doing activities in the classroom.  They will be practicing some welding.
  • The Law Enforcement Class has made visits to Southern Maine Community College and Kaplan.  Students are talking about what college they will be going to.
  • John Jenkins, a motivational speaker, did a presentation for students.  It  was very worthwhile.
  • They hope to have at least the Automotive class in their new site by
November 10 with a partial occupancy permit.

PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS

Stevens Brook Elementary School – Cheryl Turpin

  • Principals were invited to go to Ruth’s Furniture to select pieces for their school.  Mrs. Turpin picked up furniture valuing over $3,000.
  • NECAPs will be completed and mailed this week.
  • The school is working on RTI assessments; K-2 is done and grades 3 – 5 are in process.
  • The Teacher Workshop Room has been set up.  Teachers drop-off work that volunteers can do, with instructions attached.   Volunteers can come in whenever it is convenient for them and do the work.
  • Grade 4 students will be going to Holt Pond.
  • Grade 3 students did a Community Walk.
Stevens Brook Elementary School – Cheryl Turpin

  • The Book Fair will be held from October 24 through November 3.
  • Parent/Teacher Conferences are scheduled for November 2 and 3.
  • Bus Safety Training will be held this Friday by Mrs. Mulcahy and Buster the Bus.
  • Michaela Knight came in second place at the State Bus Safety Poster Conference.  She has been invited, along with her family and Mrs. Beeson, her teacher last year, to the Blaine House to meet Governor LePage on Tuesday, October 19.
Songo Locks School/Sebago Elementary School  – June Conley

As Kirsten Goff, Principal at Sebego Elementary School (SES), was ill,
Mrs. Conley reported for both schools as follows:

  • The schools will be finishing up NECAPS and mailing them out. RTI assessments are happening this week and next for grades 3-5.  Scantron starts the following week for grade 5.  There are a lot of assessments going on, but the data is very useful.
  • Bus safety training will be on October 20 at Songo Locks School and
October 24 at Sebago Elementary School.
  • Ruth’s Reusable Resources was thanked for the annual Principals’ Give-Away.  Each principal got many useful, much needed, and brand new furniture for the schools.  They also each received several spiral notebooks so that each student could have 2 each.
  • Grade 5 students at SES and SLS are going to the Portland Museum of Art on Wednesday, October 19.
Songo Locks School

  • Parent/Teacher Conferences will be held on October 27 at Songo Locks School, along with a flu clinic.  
  • The Naples Fire Department did fire prevention for students at SLS on October 14.
  • Grade 2 students went to Holt Pond.
  • Mr. Goodine and Mr. Morton, Town Managers from Casco and Naples, did a presentation to Grade 3 students on local government.
  • Megan Harmon tied for 3rd place on the Bus Safety Poster Contest.  She will also be going to the Blaine House to meet Governor LePage.
Sebago Elementary School

  • Parent/Teacher Conferences will be held on November 3 at Sebago.
  • Fire prevention presentations will be held on Friday, October 28.
  • The Lucy Family donated the use of their apple orchard on Douglas Hill to the Kindergarten Students at SES.  Each student got to pick their own bag of apples and saw the workings of an apple orchard.
  • The Bug Guy, Clay Kirby, will be doing a bug/insect presenentation at SES to 2nd and 4th grade students.  He does this free of charge.
  • The annual visit from Chewonki will be scheduled.  The program is sponsored each year through the Loon Echo Trust and the Sebago PTC.
Sebago Elementary School (continued)

  • On November 7, the Hampstead Players will do a presentation of “The Lion, The Witch, and the Wardrobe.”
  • The Sebago PBIS Team will be presenting at the annual PBIS conference.  The school was asked to participate as they are an 80/80 school (80% in Teaching Expectations and 80% overall implementation across all 7 features.)
Director of Special Services, Lisa Caron

  • The last time Mrs. Caron reported to the Board, there were two open positions. Those positions have been filled and the employees began on September 26.
  • John Fitzgerald, a Social Worker, has submitted his intent to retire, effective January 31, after working in the District for over 20 years.  It is hoped to have interviews and select a candidate that will be able to work with Mr. Fitzgerald for a couple of weeks before he leaves.  
  • Some students have moved into the District that require special services, it may be necessary to hire some additional support staff.
ACTION ITEMS

2011-12 School Calendar

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the calendar as a second reading.  Vote:  10-Yes, 1-No.  Motion carried.

Board Goals

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Board Goals as a second reading.  

There was a discussion regarding the goal that was added to annually set the year’s college enrollment goal.

It was suggested that “college” be changed to “post-secondary education”  

There was a question on how it would be measured.

Sherry Miller mentioned that she had submitted a form to the Superintendent that would help measure the progress.

A motion was made by Janice Barter, seconded by Donna Norton, to table the motion to review the language and form.  Motion carried unanimously.

Location of Prom – Senior Class Request

Jacob Fleck, President, and T. J. Leach, the Vice-President, of the Senior class requested that students be allowed to have the Prom at the North Conway Grand Hotel in the Settlers’ Green Outlet Village in New Hampshire.  It only takes 45 minutes to get there from the high school and it is easier to get to than driving through Portland.  


Location of Prom – Senior Class Request (continued)

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to allow the Senior Class to have the Prom at the North Conway Grand Hotel.  Motion carried unanimously.

Change of Workshop Date for the Educational Support Personnel

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to change the Workshop date for Educational Support Personnel from March 16 to
November 10.

There is a required Behavior training that some of the Educational Technicians are required to have on November 10.  This is put on by Medicare.  
Deanna Meagher, who is an employee and also a Trainer, will provide the training on November 10 and 11.  The educational technicians volunteered to go to the training on November 11.  The District would need to pay for an additional day for 25 people if the workshop day is not moved.   The Educational Technicians not involved with the training will be able to participate in the Curriculum Showcase.  Motion carried unanimously.

Donation

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to accept a donation by Harvey and Ruth Dutil of 453 hard and soft-covered books which were given to Sebago Elementary School at a value of $1,359.  Motion carried unanimously.

Personnel

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following personnel items as a block:

  • Kelly Sorenson as a Title I Educational Technician III at Songo Locks School, effective October 24, 2011.
  • Eileen Tidd as a Title I Educational Technician II at Songo Locks School, effective October 24, 2011.
  • Additional Duty Positions per the Spreadsheet dated October 17, 2011.
  • Resignation of Lesley Niemy as a School Board Representative for the Town of Bridgton.
Vote:  10-Yes, 1-No.  Motion carried.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the block.

Lesley Niemy was recognized for her work on the Board and her passionate debating skills.

It was requested that coaching positions be appointed in a more timely manner.

Motion carried unanimously.

Lease-Purchase Financing for Bus/Wheel Alignment Machine
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to move that the Vote entitled, “Vote to Authorize Lease Purchase of a 19 Passenger School Bus and a Wheel Alignment Machine in the Principal Amount of $91,000,” be adopted in form presented to this meeting and that a copy of said vote be filed with the minutes of this meeting.

Vote to Authorize Lease Purchase of a 19 Passenger School Bus and a Wheel Alignment Machine in the Principal Amount of $91,000

Be it Hereby voted as follows:  

That under and pursuant to the provisions of Title 20-A M.R.S. Sections 1001, 1055, and 5401(15), the Superintendent of Schools (the “Superintendent”) is authorized to execute and deliver a lease purchase agreement with Mears Motor Leasing, or its nominee, in the name and on behalf of Maine School Administrative District No. 61 (the “District”) for a 19 passenger school bus with wheel lift and a wheel alignment machine, with an aggregate purchase price of Ninety-One Thousand Dollars ($91,000.00), in such form and on such terms not inconsistent herewith as the Superintendent may approve (the “Lease”):

That the appropriate officials of the District are authorized to execute and deliver on behalf of the District such other documents and certificates as may be required in connection with the Lease;

That no part of the proceeds of the Lease shall be used, directly or indirectly, to acquire any securities and obligations, the acquisition of which would cause the Lease to be a “private activity bond” or an “arbitrage bond” within the meaning of Sections 141 and 148, respectively, of the Internal Revenue Code of 1986, as amended (the “Code”);

That the Lease issued pursuant hereto is designated as a qualified tax-exempt obligation within the meaning of Section 265(b)(3) of said Code; and

That the Superintendent is authorized to covenant on behalf of the District to file any information report and pay any rebate due to the United States in connection with the issuance of the Lease, to take all other lawful actions necessary to insure the interest portion of the rental payments under and pursuant to the Lease will be excluded from the gross income of the owners thereof for purposes of federal income taxation, and to refrain from taking any action which would cause such interest portion of the rental payments to become includable in the gross income of the owners thereof.

Sherrie Small mentioned that there were three companies that bid on the financing and the lowest bid was Mears Motor Leasing at a 2.023% interest rate.

Motion carried unanimously.

DISCUSSION ITEMS

None.




INFORMATION ITEMS

Committee Reports

Finance Committee

Laurie Mondville reported that the Committee met on October 11, 2011.  The Committee discussed the following items:  

  • Bancorp was awarded the Wheel Alignment Bid through Hunter Engineering Co.  There is a 2.023% interest rate.  
  • There was an update on the audit.  The Adult Education deficit came from a lack of projected funds.  
  • Mr. Madura discussed Sebago overages.
  • Woodfuels Update - November 1 is the start-up date for the boiler.
  • Phil Shane proposed that Mr. Madura get a stipend for all his work on the construction project.
  • The Committee discussed changing the budget process for 2012-13.  There was a discussion regarding giving the administrators a specific dollar amount when preparing the budget.  The Committee also asked for an estimate on revenues to be able to pass that on to the Leadership Team.
Personnel Committee

The Committee met prior to the Board meeting.  Items discussed included the following:

  • A new job description was reviewed for the Sebago Elementary School Health Care Attendant and a 504 Coordinator.  This will be included on the next School Board agenda for Board action.
  • An Educational Technician III was approved for the Alternative Education Program which is currently housed at the Crooked River Adult and Community Education building.  The position will be for 25 hours a week.
  • There was a discussion regarding the nepotism policy.  This was tabled and will come back to the committee for re-evaluation.
  • A Career Counselor job description was reviewed for the Adult Education program.  This will be included on the next agenda.
  • A nursing substitute proposal was discussed and tabled until the next meeting.
The next meeting will be on November 21 at 6:00 p.m. at Lake Region Middle School.

Curriculum Committee

Janice Barter reported that the Committee will meet on Wednesday, October 19 at 3:30 p.m. at the Central Office.

Facilities Committee

Phil Shane reported that the Committee hasn’t met since the last meeting.  He explained his proposal regarding giving Mr. Madura a stipend for his work on the construction project for this year and next year.  Mr. Madura has gone way out of his way to keep the construction projects going.  It has been a lot of extra work, along with going into other buildings to keep them going.

Liaison Committee

The Committee has not met as yet.

Superintendent’s Report

  • The Maine School Management Association’s Fall Conference is next week.  A schedule of the clinics was distributed to Board members.  Dr. Beecher will arrange a van so everyone can travel together.
  • Information was distributed and shared regarding the Annual Yearly Progress (AYP).  A copy is attached.
Personnel

  • John Fitgerald has submitted his intent to retire, effective January 31, 2011.
  • David Manchester will be a Long-Term Substitute Physics and Chemistry Teacher, replacing Jessie Toohey, from October 11, through November 9, 2011, who is on a maternity leave of absence.
  • Elizabeth Connell, a part-time Health and Physical Education Teacher has submitted her intent to resign, effective October 30, 2011.
  • Sheila Rollins has submitted her intent to retire, effective October 28, 2011.
  • Eleanor Botka will be a Gifted and Talented Long-Term Substitute Teacher at Lake Region Middle School, effective October 24 through approximately     December 2, 2011, replacing Mary MacKinnon who will be on a medical leave of absence.
A list of proposed Outing Club Trips was distributed to the Board with agenda materials.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

Donna Norton asked if there would be a Student Representative from the High School this year.  Dr. Beecher responded that the students will be voting on this position.  The vote was delayed for a week.

EXECUTIVE SESSION

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to go into Executive Session to discuss a student matter, pursuant to
1 M.R.S.A. 405(6)(B).  Vote:  10-Yes, 0-No.  Motion carried.

The Board went into Executive Session at 8:30 p.m.  Mr. Stickney, Mr. Clark, the student and the student’s parent were invited to attend.  Philip Shane and Donna Norton were excused.

EXECUTIVE SESSION (continued)

The Board returned to Public Session at 8:57 p.m.

A motion was made by Janice Barter, seconded by Laura Ordway, to readmit the student.  Motion carried unanimously.

ADJOURNMENT

A motion was made Janice Barter, seconded by Karla Swanson-Murphy, to adjourn.  Motion carried unanimously.

The meeting adjourned at 8:58 p.m.  

                                                                _____________________________
                                                                          Secretary

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                                                                        Date Approved