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School Board Minutes 12/05/11

Lake Region School District
Regular Meeting
December 5, 2011


Dr. Beecher welcomed everyone to the meeting.  She thanked the parents and students for coming to the meeting.  She explained that the Good Kid Awards program began approximately nine years ago and what the criteria was for being chosen as a Good Kid.  The staff present who nominated the students were also thanked for coming to the meeting.  

Each of the following students were recognized by their Principal and received a Good Kid Certificate and tee-shirt.

Kirsten Goff, Sebago Elementary School – Ella Newcomb, Adrianna Wood,
   Emily Johnston, Dilon Plummer, Benjamin Johnston, and Libby Knudsen.

June Conley, Songo Locks School – Owen Stuart, Elizabeth Brewer, Wilson Secord,
   Jack England, Dayle Gray, and Mya Market.

Cheryl Turpin, Stevens Brook Elementary School - Lauren Roy, Dexter Thayer,
   Riley Neal, Ayden Foster, Lucas Emerson, and Brandon Ross.

Tonya Arnold, Lake Region Middle School - Meaghan Goodine, Daria Bosworth,
   Rachel Bolling, Adrianna Merrill, and Michael Angelone.

Ted Finn, Lake Region High School - Kyle DeSouza, Sarah Hancock,
   Mackenzie McHatton, Kasey Hoyt, Jack Mills, and Samantha Dole.


Jody Gray called the meeting to order.  Board members present were:        Janice Barter, Beth Chaplin, Cindy LeBlanc, Sherry Miller, Laurie Mondville, Donna Norton, Laura Ordway, Erica Pond Green, Trina Sanborn, Philip Shane, and Karla Swanson-Murphy.  Richard Merritt was absent.

Administrators present were:  Tonya Arnold, Lisa Caron, June Conley,      Kirsten Goff, Ted Finn. Deborah Howard, Andrew Madura, Rosie Schacht,     Joshua Sturk, Paul True, Cheryl Turpin, and Dr. Kathleen Beecher, Interim Superintendent.


A motion was made by Janice Barter, seconded by Laurie Mondville, to approve the agenda with the addition of the agenda addendum and the removal of the Executive Session.  Motion carried unanimously.


A motion was made by Janice Barter, seconded by Laurie Mondville, to approve the Minutes of November 7, 2011.  Motion carried unanimously.

A motion was made by Janice Barter, seconded by Laurie Mondville, to approve the Minutes of the Board Workshop of November 21, 2011.  






Sebago Elementary School,  Kirsten Goff

  • King Arthur Flour visited last Thursday and met with grades 4 and 5 to have a breadmaking demonstration.  Students were sent home with the ingredients to make two loaves of bread.  One loaf could be kept by their family and the other loaf was returned to school and was donated to the Sebago Food Pantry.   This was a free presentation and was sponsored in full by King Arthur Flour.
  • Holiday concerts will be next Monday, December 12 at 9:30 a.m. for K through 3 and 1:30 p.m. for grades 4 and 5 and the band and chorus.
  • Report cards for the first trimester will be sent home on Friday.
  • The Construction students from the Vocational Center will be fixing our pergola that is between the grade 4 and 5 windows.  The middle section collapsed last winter under the weight of the snow.  The PTC and/or Garden Club will help to pay for the supplies.
Stevens Brook Elementary School, Cheyyl Turpin.

  • King Arthur came to Stevens Brook last Friday.  Students brought in 69 loaves of bread; some brought in both loaves they made.  
  • The CIPS Plan is close to being approved.  Once finalized, a copy will be given to the Board.  
  • Nursing students were required to do a Community Health Project.  They did a health kit up for all the grade 5 students and made cards up on what to do if someone was injured.   
  • Report cards will be going out.
  • Holiday concerts will be on December 14 at 9:30 a.m. for grades K-3 and 1:30 p.m. for grades 4 and 5 including Chorus and Band.
  • Carmel Collins and 16 students performed for the grade 4 and 5 students and did a dance workshop with them.
  • The Drama Club did an adapted version of  “The Night Before Christmas” for students.  In the evening, they performed that actual “The Night Before Christmas” for parents.  
Songo Locks School, June Conley

  • King Arthur visited last week.  Students brought their bread in today.  It will be donated to the Naples Food Pantry on Tuesday.  
  • The Student Council organized a Food Drive.  Items collected were given to the Casco and Naples Food Pantries.
  • Rick Charette came to the school on Friday as an end of the trimester celebration.  He did two concerts.  Students had a great time singing.
  • Holiday Concerts will be at 9:30 on Dec. 14 for Kindergarten and 2:00 p.m. for grades 1-3; 1:45 on December 15 for grades 4 and 5.  Staff will be parking elsewhere so there will be plenty of parking for parents at Songo Locks School.  

Special Services, Lisa Caron

  • The staff is very busy.  The December 1 Child Count is in process.  There have been approximately 360 students in Special Services for the past 3 years.  The staff is required to check the level of service for each student to be sure it is accurate.  
  • The District received a letter from the Department of Education regarding District level data and compliance indicators.  The District met the requirements.  
Paul True, Athletic Director

Mr. True distributed a list of students who were selected as All Conference and Western Maine Conference Recipients.  The District is in Western Maine Conference in every sport except Football who is in the Campbell Conference.    

Lake Region High School, Ted Finn

  • The Annual Tree Lighting will be on Wednesday night at 5:30 p.m. at Lake Region High School.  The High School Holiday Concert will follow at 7:00 p.m.   
  • The first trimester has finished.  The report cards will be on review at Infinite Campus as of noon tomorrow.


A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following policies, as second readings, as a block:

  • Student Education Records and Information, File Code JO
  • Annual Notice of Student Education Records and Information Rights, JO-E
Motion carried unanimously.

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the block.  

Motion carried unanimously.

Job Descriptions

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the 504 Coordinator (.2) , Sebago Health Care Attendant (.8)  job description as a second reading.  Motion carried unanimously.

A motion was made by Laurie Mondville to move the Job Descriptions in B and C as a block.  There was no second.

Career Counselor/Advisor

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Career Counselor/Advisor as a second reading.  Motion carried unanimously.  

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Director of Transportation, Maintenance, and Food Service as a first reading.  

Dr. Beecher explained that this job description and the Adult Education Director’s job description were revised as both positions require that both the Expenditure and Revenue sides of the budget need to be  reviewed on a monthly basis.  The revision has no reflection on the administrators currently in the position.

The policy was reviewed by both administrators and the Personnel Committee.

Motion carried unanimously.

Director of Adult and Community Education

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the revision to the Director of Adult and Community Education job description.  
Donna Norton asked for some discussion regarding the qualifications of an Adult Education Director with regard to only 3 years of teaching experience or administering Adult Education Programs.  She wondered if this was enough experience as the District has the 5th largest Adult Education program in the State of Maine.

Ms. Castonguay mentioned that an Adult Education Director has to meet the same requirements as a principal plus three additional competencies in order to become certified.   Most likely, candidates would have more than 3 years of experience.  It would be possible, if the person had a really good mentor.  
Dr. Beecher added that Adult Education programming is very different from place to place.  The best person might be from within the District.

Motion carried unanimously.  

Staff Conduct with Students

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Staff Conduct with Students policy, File Code GBH as a first reading.   

There was a discussion on Item D. regarding staff support to students.  

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to table the motion and send it back to the Leardership Team for more discussion.   

Vote:  5-Yes, 6-No.  The motion was defeated.  

Staff Conduct with Students

Discussion included the following:
  • Donna Norton mentioned that the policy came to the Personnel Committee for a reason.  It needs to be approved as a first reading as parts of the policy need to be put in place sooner than later.   
  • Some teachers and coaches connect well with students as mentors.  
  • Facebook is not an appropriate place for teachers and students to communicate,   
  • Agreement with not using Facebook, at camp counselors are not allowed to friend students.
Vote:  6- Yes, 5-No.  Motion carried.

Fee Schedule

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Use of Facilities Fee Schedule.

Mr. Madura mentioned that the fee schedule had not been looked at in a number of years.  In comparison to other Districts, the fees are in the middle range and closer to what the District should be charging.  These costs are for “for profit” organizations only.  

Vote:  11-Yes, 1-No.  Motion carried.


A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following personnel items as a block:

  • Ashley London as a Cheerleading Co-Coach
  • Kelley Tibbets as a Cheerleading Co-Coach
  • Alanna Doughty as an ELL (English Second Language) Consultant and Tutor for grades K-6.
  • Betsy McGettigan as a Social Worker, replacing John Fitzgerald who is retiring.
Vote:  11-Yes, 1-No.  Motion carried.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the above block.  

Motion carried unanimously.


Superintendent Search

Dr. Beecher mentioned that she sent an email out regarding the Personnel Committee meeting which was held last Tuesday.  Inadvertently, an agenda had not been sent out for the meeting, so the issue was added to the agenda as a Discussion Item.

Superintendent Search (continued)

Donna Norton updated the Board on what the Personnel Committee had discussed as follows:

  • The packet of information used on the last search was reviewed.  The ad, brochure and application from the previous search were reviewed and updated.  Copies were shared with the Board.  The cover letter needs to be revised and is not included in the handouts.
  • It was suggested that ads be placed on Serving, on the District’s Web site, in the Bridgton News, to inform residents of the search, on the MSMA Web Site, and on the Education Week Web site which will cost $395 to advertise for 30 days.
  • The Committee also discussed who and how many people should be on the Search Committee.   A timeline needs to be developed.
  • No ads have been placed at this time.    
Discussion included the following:
  • Do we have to open the position for a search?  
  • The Board policy says it will open up vacancies and conduct a Search.
  • It is not worth the time to do this.  The Board should hire the Superintendent now and be done with it.
  • Dr. Beecher knows the system and will allow the District to move forward; bringing in a new Superintendent now would make that difficult.
  • If people from outside know an internal candidate is applying for the position, they won’t apply.  They feel like we are just going through the motions.  The District has our candidate.  Dr. Beecher willingly stepped into the position and it is hoped that she would apply for the position.  She has had nine years in the District, has grown professionally.  She works hard to accommodate parents and staff and she is sincere in everything she does.  There was not a big pool of candidates the last time, it is a very expensive and time consuming process.   
A motion was made by Janice Barter, seconded by Laurie Mondville, to waive the District’s policy regarding doing a Superintendent’s Search.

Dr. Beecher told Board members that she would be a candidate if they opened up the position.

An amendment was made by Laura Ordway to first check with legal council prior to waiving the Board’s policy.  There was no second.

A motion was made by Laurie Mondville, seconded by Janice Barter, to table the motion.  Vote:  9-Yes, 2-No.  Motion carried.


Committee Reports

Facilities Committee

The Facilities Committee met prior to the meeting.  The following was discussed:
  • Carrie Castonguay shared the current charges on other programs using the Ad. Ed. Facility
  • Mr. Madura asked for approval to submit an Emergency Application to apply for renovations, up to $500,000 at 0% interest.  The Committee recommended approving this.
  • Mr. Finn and Ms. Schacht shared information with the Committee that the East Wing Modular is needed for a couple of years until the project is done as they need the space for programs.   
  • Marketing for the white house modular as it needs to be gone by this summer to continue the project.  
Personnel Committee

The Committee will meet on December 21 at 5:00 p.m. in the Health Occupations classroom.

Curriculum Committee

Janice Barter reported that the Committee met on November 16.  The following was discussed:

  • Deborah Howard updated the Committee on the Curriculum Showcase
  • John Jenkins, a Motivational Speaker, spoke to Lake Region High School students.   Students listened to his message.  He had also presented to students at the Vocational Center earlier in the year.
Finance Committee

The Finance Committee will meet on December 13 at 7:00 p.m.  

Liaison Committee

Cindy LeBlanc mentioned that the Tree Lighting will be on Wednesday night at 5:30 p.m.   

Superintendent’s Report

  • Dr. Beecher shared the times of the holiday concerts.  She encouraged everyone to go to one or more concerts as the staff and students do a great job and it is a good way to celebrate the season.
  • On December 8, there will be a Celebration at the University of Southern Maine on the Healthier U. S. Challenge from 3:00 to 5:00 p.m.   The District will be recognized for 4 schools meeting the bronze level, including the only middle school in the State.
  • December 8 is the Tree Lighting at 5:30 p.m. followed by the High School concert at 7:00 p.m.
  • There will be a NCLB review this Friday.  Deborah Howard, the new Assistant Superintendent is getting ready for that.  This will be an audit of the federal funds used in the District.

Superintendent’s Report (continued)

  • Work Ready, a program initiated by Madelyn Litz, had a great celebration.  The program prepares people looking for work on what to include in a resume, and how to interview, including having mock interviews.  Six diplomas were given out and there were 9 participants from the community.  Ages ranged from 16 to 63, students and adults were combined in the class.  Students shared how much they had learned from Ms. Litz and how much they had learned from the other people in the class.  

  • Troy Bell is transferring from a Custodian at Stevens Brook Elementary School and a District-wide Maintenance Technician to a Custodian (3rd shift) at Lake Region High School, effective November 21, 2011.
  • Sarah Peck, Business Instructor, will be on a Family and Medical Leave of absence from November 15 through January 3, 2012.  
Public Comments on Non-Agenda Items  

Cindy LeBlanc mentioned that the tree for the Tree Lighting was dropped off at the high school today.


A motion was made by Janice Barter, seconded by Donna Norton, to adjourn.  Motion carried unanimously.
The meeting adjourned at 8:15 p.m.

                                                                                                                  __________________________                       Secretary
                                                                         Date Approved