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School Board Minutes 04/02/12

LAKE REGION SCHOOL DISTRICT
                                            Regular Meeting
                                                April 2, 2012
                                        
EXECUTIVE SESSION

A motion was made by Janice Barter, seconded by Donna Norton, to go into Executive Session to consult with the District’s attorney, pursuant to M.R.S.A. (6)(E), and regarding negotiations M.R.S.A.6.(D.)  Motion carried unanimously.

The Board went into Executive Session at 6:18 p.m.

The Board returned to Public Session at 7:12 p.m.

A motion was made by Richard Merritt, seconded by Trina Sanborn, to deny the grievance.  Motion carried unanimously.

CALL TO ORDER AND ROLL CALL

The Regular Meeting of the Lake Region School Board was called to order by Jody Gray, Chairperson at 7:20 p.m.  The meeting was held at the Crooked River Adult and Community Education Center.

Board members present were:  Janice Barter, Beth Chaplin, Cindy LeBlanc, Richard Merritt, Sherry Miller, Laurie Mondville, Donna Norton, Laura Ordway, Erica Pond Green, Trina Sanborn, Philip Shane, and Karla Swanson-Murphy.

Administrators present were:  Tonya Arnold, Lisa Caron, Carrie Castonguay,   June Conley, Kirsten Goff, Deborah Howard, Courtney Kennedy, Jason Manjourides, Rosie Schacht, Sherrie Small, Guy Stickney, Joshua Sturk, Paul True,      Cheryl Turpin, and Kathleen Beecher, Superintendent of Schools.  Ted Finn and
Andrew Madura were excused.

Others present were:  Barry Johnson, Jenni Null, Linda Lauer, Betsy Mayo,   Holly Tremblay, Betty Green, Derek Goodine, Wayne Rivet, and approximately 20 other community members.

APPROVAL OF AGENDA
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Agenda of April 2, 2012, with the addition of the Agenda Addendum and the addition of SkillsUSA as the first Presentation item.  Motion carried unanimously.
MINUTES
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Minutes of the Budget Workshop of March 19, 2012.  Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Minutes of the Regular Meeting of March 19, 2012.  Motion carried unanimously.

PRESENTATIONS
SkillsUSA
Rosie Schacht introduced Janette Vanidestine, the SkillsUSA Advisor.
Ms. Vanidestine shared the following information:
Twenty-nine students went to the SkillsUSA Conference in Bangor and 20 students participated in the competitions.  The students worked hard before they went to Bangor and worked hard at the competitions.  The students won 8 medals.  The following students were recognized:

Gold medal:
  • Weston Thayer, Fryeburg Academy, Gold Medal in Criminal Justice
Silver Medal:
  • Taylor Barker, LRVC, Silver Medal in Action Skills
   Prepared a garnish for an appetizer, entrée, and dessert  

Bronze medals:
  • Joey Austin, LRVC, Culinary Arts, Extemporaneous Speaking –
  Was given a topic, had 5 minutes to come up with a 3 minute speech
  • Brandon Cash, LRVC, Sustainability Solutions – forest production
  • Breanne Enos, Sacopee Valley, Sustainability Solutions – forest production    
  • Jake Fleck, LRVC,  Culinary Arts
  Prepared an appetizer, entrée, and dessert
  • Azarie Smith, Sacopee Valley - Job Demonstration
  Demonstrated maple syrup production
  • Graham Smith, LRVC, Prepared Speech
    Spoke on a theme and related it to the Vocational Center and SkillsUSA

Dr. Seuss Day

Kirsten Goff shared a video of activities that took place at Sebago Elementary School on Dr. Seuss Day.

PUBLIC COMMENTS ON AGENDA ITEMS

Jody Gray asked those speaking to keep their comments to three minutes of less.

  • Nancy Capone shared her concerns regarding the Early Release/Late Arrival Days all being scheduled on Mondays of ski season and students missing out on specials. Administrators are working on a rotating schedule for these classes to alleviate the problem.
  • Linda Lauer distributed a letter to the Board expressing the need of having more help in the kindergarten class.
  • Sally Plummer shared her concern of having an additional educational technician for grade 5 versus another grade 5 teacher.
  • Sue Fleck supported continuing the ski program
  • Molly Shaw a Lake Region High School graduate spoke supporting the ski program and the social impact it has on students.  It is a life-long activity and students are outside.
PUBLIC COMMENTS ON AGENDA ITEMS (continued)

  • Kelly Drake-Clavette, a Substitute Teacher at Songo Locks School, urged the Board to keep 4 teachers in grade 5 at Songo Locks School.
  • Lisa Margarette supported adding a Grade 5 Teacher at Songo Locks School.
  • Betsy Mayo read a letter on behalf of the Grade 5 Team asking the Board to reconsider their decision of hiring an educational technician rather than a teacher for grade 5.
  • Grant Plummer supported the ski program and the need to get kids to the mountain early enough to get set up with boots and skis so they have time skiing on the mountain.
  • Mr. Stickney mentioned that having the Late Arrival Day is usually a major disruption in the day.  Next year, Mondays will be an Academy Day and there will be no impact on educational time.  Students can do their academy time.
  • Eileen Tidd suggested that the Ski program be moved to another day of the week.  Superintendent Beecher explained that Monday is the only day that is available due to bussing.  Ms. Tidd agreed that we should keep what we have.
  • Sue Fleck supported keeping the Grade 5 Team of teachers.
ADMINISTRATIVE COMMENTS

Sebago Elementary School, Kirsten Goff

  • All full-time staff have received Safety Care Training
  • Morrigan DeJoseph participated in the preliminary round of the State Geography Bee.  Only 100 students in grades 4-8 from the whole state attended.
  • Loon Echo generously donated $150 for grade 3 students to go on a field trip to the Scarborough Marsh.
  • Potter Trust donated $500 to buy laminator rolls for the laminator that was purchased last year.  Some of the money will be used to repair a picnic table that was damaged last winter.
  • The Top Readers from Dr. Seuss Day were Charlie Batchelder, Toby Mueller, Morgan Fusco, and Josie Schwieterman.  Morgan Fusco was randomly chosen from the Top Readers to throw a pie in Mrs. Goff’s face on Grand Pal’s Day on  May 25.
  • Parent/Teacher Conferences were well attended.  The book fair, run by
Jen Suitter, was very successful.  Over $1,600 in books were sold.
  • SES has earned being a Mix-It-Up School as they involve many in their school community and tap the leadership of the students through activities such as SES Together.  
Songo Locks School, June Conley
  • Andrew Gianattasio participated in the State Geography Bee.
  • Parent/Teacher Conferences were very successful.  They were held on Thursday night and Friday morning.  A large number of parents came on Friday morning.
  • The Book Fair was very successful.  A parent volunteer ran the fair.  There was a special of buy one, get one free.  Over $3,000 in books were sold.  Also, parents could opt to get the free book for the classroom.
  • Kindergarten Registration will be on April 30 and May 1.

Stevens Brook Elementary School, Cheryl Turpin

  • Leon Opie attended the State Geography Bee for the second year in a row.
  • Grace Ross did a self-portrait and it was chosen to be displayed at the Portland Museum of Art for the month of March.
  • Kathy Grigsby was recognized for publishing an article.  The article was shared with the Board.
  • Family Game Night was a success.  Over 250 people attended.
  • Pi Day was on March 14.  Students were challenged to memorize decimal places. Susan Rose, a Grade 5 student, memorized 100 decimal places.
  • Becky Cummings, from the University of Maine Orono, did professional development with staff in March on the topic of Thematic Writing Units.
  • The Parent/Teacher Conferences and Book Fair went well.
  • An Exceptional Learners Breakfast was held.
  • Kindergarten screening will be held on April 24 and 25.
ACTION ITEMS

Rescind the Motion to return Bridgton Memorial School to the Town of Bridgton

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to rescind the motion of June 15, 2009 to return Bridgton Memorial School to the Town of Bridgton.  

Superintendent Beecher explained that both the 2009 Agreement and the 2012 Agreement with the Town of Bridgton were provided in the Board’s packet for their review.  As the District needed to use the building for the Vocational classes last fall and is being used for storage of several items such as paper for the District and music risers, it was recommended that the District keep the building at the present time.  Many things are stored in the Grandstand but the life span of the building is limited.  Once the District declares the building surplus property, it will be offered to the Town of Bridgton.   The 2012 Agreement would allow the Town of Bridgton to continue with any tests that
are needed with regard to the brownfield study they conducted. If the building is mothballed, the District will assure that the fuel and water will be available if needed.

Discussion included the following:

There were some reasons the District had decided to give the property to the Town of Bridgton and keep lease rights for the District.  Asbestos issues was one of the reasons.  If you let the Town of Bridgton have the building it won’t be a liability for the District. Superintendent Beecher responded that the
asbestos has been incapsulated.  As the Vocational Center needed the building this fall, it was good that the building was still available. There may be a possibility that the Alternative Education Program could be housed in this building.  Different options are being reviewed. This would be for a short-term period, such as a year or two.

Vote to Rescind the Motion:  11-Yes, 2-No.  Motion carried.




Memorandum of Understanding with the Town of Bridgton

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Memorandum of Understanding with the Town of Bridgton regarding Bridgton Memorial School.  Vote:  11-Yes, 2-No.  Motion carried.

Approval of Budget and Warrants for 2012-13

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following vote:

VOTED:  That the warrant for the District Budget Meeting presented to the meeting be approved and that a District budget meeting be called for Tuesday, May 15, 2012 for the purpose of voting on the annual budget for the District for the 2012-13 fiscal year;

An amendment was was made by Janice Barter, seconded by Beth Chaplin, to add the 5th Grade Teacher back into the budget for Songo Locks School.  

Discussion was as follows:
  • As the Board has voted on a budget amount, it was recommended that the amount be changed at the public meeting.  Any taxpayer can alter the budget at that meeting.
  • The Board considered adding 2 teachers to the budget at the last meeting, the request should have been for one teacher.  One is crucial due to the number of students and the special needs of the class.  
  • The Board should stick with the timeline, let the voters change the amount at the District meeting.
Vote on amendment:  6-Yes, 7-No.  The amendment failed.

Vote on main motion:  12-Yes, 1-No.  Motion carried.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following vote:

FURTHER VOTED:  That the Warrant and Notice of Election for the District Budget Validation Referendum presented to the meeting be approved, and that a District budget validation referendum be called for Tuesday, May 22, 2012, for the purpose of approving the budget adopted at the District budget meeting for the 2012-13 fiscal year;

Motion carried unanimously.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following vote:

FURTHER VOTED:  That the form of Notice of Amounts Adopted at Budget Meeting presented to this meeting be approved, and that the Secretary of the District be authorized and directed to complete said Notice by adding the amounts approved by the voters for each expenditure category and the total school budget summary expenditure amount, all in accordance with the District budget meeting on May 15, 2012, and to deliver attested copies of said notice, as completed, to the clerks of each municipality in the District for posting at all polling places for the May 22, 2012 District budget validation referendum.
Vote:  12-Yes, 1-No.  Motion carried.
2012-13 School Calendar

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the 2012-13 school calendar as a first reading.  

Superintendent Beecher explained that the main change in the school calendar was moving the Late-Arrival/Early Release Days to the Monday Ski Days.

  • This will provide time for clustered professional development for staff.  This would allow a presenter to come teach a skill to the teachers, the teachers would have a chance to practice the skill and then come back a couple of weeks later with questions or suggestions.  
  • One Late Arrival/Early Release Day was kept in June to allow for wrap-up work by the teachers.
  • Dr. Beecher spoke with Laurie Hale, from the Pleasant Mountain Ski Club, and it is hoped that more students will participate in the program with this arrangement. Two or three more buses are available if needed.  
  • This will allow students more time on the mountain.
  • The Principals will develop a rotating schedule for specials.  
  • The high school schedule aligns well with this schedule.
  • The spring Parent/Teacher Day was not included on the calendar; teachers will do conferencing in the evening and everyone will get out one day earlier.  Teachers are not happy with this idea.
  • Graduation was set for June 16.
  • It was suggested that the Late Arrival/Early Release Days be tried like this for one year and then evaluate how it worked.
  • Lisa Caron expressed concern with having 8 Late Arrival/Early Release Days in a row and implementing IEPs.  
  • Teachers would like to have a Parent/Teacher Conference Day in March.  It is very draining to do the conferences in the evening during the week.
A motion was made by Phil Shane, to table the motion, send the calendar back to the Committee for more discussion.  There was no second.

Karla Swanson-Murphy asked the Administrators to resolve the rotating schedule issue and the IEP issue before the calendar comes back for a second reading.

The Board asked for feedback after trying this next year.

Vote:  9-Yes, 3-No.  Motion carried.

Policies

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve policies 1-7 as a block.

An amendment was made to approve the following policies as a block:

  • Delegation of Superintendent’s Authorization and Responsibilities, File Code CI
  • Employee Resignations, File Code GCPB
  • Permission to Administer Medication in School, JHCA-F1
  • Communicable/Infectious Diseases, File Code JLCC
Motion carried unanimously.
Policies (continued)

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the block.  Motion carried unanimously.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the revisions to the Adolescent Pregnancy policy, File Code JFE, as a second reading.  

An amendment was made by Donna Norton, seconded by Laurie Mondville, to take out the last sentence.  

There is no need to include the 504 plan in the policy.  The guidance counselors should tell the student the options.   

Superintendent Beecher explained that this was added in to clarify that if there was a medical need, a plan could be developed.

Lisa Caron added that it is a Team of people who make a recommendation for a 504 plan.  

A motion was made by Laurie Mondville, seconded by Janice Barter, to table the motion and send the policy back to Committee.  Vote:  9-Yes, 1-No.  Motion carried.

Tuberculosis Testing (PPD)

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the revisions to the Tuberculosis Testing (PPD) policy, as a second reading.  Motion carried.

A motion was made by Erica Pond Green, seconded by Donna Norton, to table the motion and send the policy back to Committee for further review.  Vote:  9-Yes, 4-No.  Motion carried.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to continue the meeting until 9:30 p.m.  Vote:  10-Yes, 1-No.  Motion carried.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the revisions to the Tuberculosis Testing Procedures, as a second reading.  Motion carried.

A motion was made by Erica Pond Green, seconded by Donna Norton, to table the motion and send the policy back to Committee for further review.  Vote:  8-Yes, 4-No.  Motion carried.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Additional Duty Positions per the revised Spreadsheet dated
April 2, 2012.  Vote:  12-Yes 0-No.

The Window Proposal from the Facilities Committee was tabled until the next meeting as Mr. Madura was ill.



Athletic Advertising

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to allow athletic advertising at some of the fields and facilities.

Paul True explained that the proposal is to, tastefully, advertise local businesses.  The businesses support the schools and get asked two or three times a year to donate to different causes.  The idea is to come up with a contract for businesses to advertise on billboards or ad space in the gyms or baseball fields.  The fund raising would be in conjunction with the Boosters,  would run a lot smoother, and would generate more funds for the Athletic programs.  Mr. True met with Mr. Madura and the Finance Committee, sharing pictures and projects from other schools to show the concept.  This would be a collaborative effort and the construction students could be involved.  Businesses would have more sense of community having their ads visibly displayed.

It was suggested that a Board Committee take this project on to develop a fee structure, to decide what is tasteful, and to gather more information.  

The Board was asked to do a straw poll vote to see if they were in favor of pursuing the idea.  The Board supported the idea.

Grants/Donations

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following grants/donations as a block:

  • Worksite Wellness Grant for $1,000 from the Opportunity Alliance
  • Tobacco Education Materials Grant for $1,000 from the Opportunity Alliance
  • The Potter Trust donated of $500 to be used to purchase laminator rolls and help with the replacement of the picnic table that was damaged last year.  
Motion carried unanimously.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the above block.  Motion carried unanimously.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following personnel items:

  • Reappointment of Kirsten Goff as a Teaching Principal for the period July 1, 2012 – June 30, 2014
  • A request by Lisa Woodson to reduce her teaching time to part-time (50%)
  • Reappointment of 2nd Year Probationary Teachers and 1st Year Continuing Contract Teachers
  • Reduction-In-Force due to a Change in Local Conditions
  • Grade 2 Teacher, Stevens Brook Elementary School
  • Title I Teacher/Literacy Specialist – Sebago Elementary School
  • Title I Teacher – Songo Locks School
  • Science Teacher – Lake Region High School
  • Science Teacher – Lake Region High School
  • Math Teacher – Lake Region High School
  • Reduction-In-Force due to a Change in Local Conditions (continued)
  • Social Studies Teacher – Lake Region High School
  • Social Studies Teacher (.5) – Lake Region High School
  • Business Education Teacher – Lake Region High School
  • Art Teacher – Lake Region High School (.4)
  • Licensed Practical Nurse – Reduction from 35 hours to 27.5 hours
  • Appointment of Jamie Riel as a Student Advocate for the 2012-13 school year  
An amendment was made by Laurie Mondville, seconded by Erica Pond Green, to remove the reappointment of Kirsten Goff and the appointment of Jamie Riel from the above list.  Vote:  3-Yes, 9-No.  The amendment was defeated.
Vote on main motion:  10-Yes, 2-No.  Motion carried.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the block.

Discussion included the following:
  • Appointment of Jamie Riel – his position is still part of the SIG Grant
  • Teachers are evaluated throughout the year.  If there are performance issues, teachers are put on renew and monitor status and a plan is developed for improvement.
  • 2012-13 is the beginning of the 3-year probationary period approved by the State.
Vote:  9-Yes, 2-No.  Motion carried.

DISCUSSION ITEMS

None.

INFORMATION ITEMS

Committee Reports

Finance Committee

Laurie Mondville reported that the Committee will meet on April 3 at 7:00 p.m. at the Central Office.

Facilities Committee

Phil Shane reported that the Committee had not met.

Personnel Committee

Donna Norton reported that the next meeting will be on April 9 at 6:30 p.m. at the Central Office.




Curriculum Committee

Janice Barter reported that the Committee met on March 21 and discussed the following:

  • 2012-13 Calendar
  • Mr. Finn explained the Academy system and the change for Monday to be an Academy Day next year so clubs can meet.  Freshmen and sophomores will also have math and English for 40 minutes every day.  Advisory will be back next year for one hour per week.  Mr. Finn will be bringing back a proposal for graduation credits.  The District has the lowest number in the State; you need to earn 6 credits each year.   
  • The next meeting is on April 11 at 3:30 p.m. at the Central Office.
Liaison Committee

The Committee will meet on April 9 at 5:30 p.m. at Lake Region Middle School.

Superintendent’s Report

  • The District budgeted 10% for health insurance.  The actual increase will be 4%.  Adjustments are reflected in the budget.
  • Superintendent Beecher commended the students for their job on The Pirates of Penzance.  The choreography was great and a lot of students helped with that.  Many costumes were borrowed.  The groups that lent the costumes were thanked.
  • The Dine and Discuss with Employees was held.  Notes from the event were included in the Board’s packet.  
PUBLIC COMMENTS ON NON-AGENDA ITEMS

A parent asked a facilities group to look at the parent parking at Songo Locks School at the end of the day for a few days.  It is fairly unsafe.

ADJOURNMENT

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to adjourn.  

Warrants were signed.

The meeting adjourned at 9:35 p.m.   

                                                                __________________________
                                                                         Secretary

                                                                __________________________
                                                                    Date Approved