LAKE REGION SCHOOL BOARD
September 10, 2012
There was a Regular Meeting of the Lake Region School Board on Monday, September 10, 2012 at 7:00 p.m. at Crooked River Adult and Community Education Center.
CALL TO ORDER AND ROLL CALL
Jody Gray called the meeting to order at 7:05 p.m. Board members present were: Janice Barter, Beth Chaplin, Karen Eller, Elaine Heuiser, Cindy LeBlanc, Joseph McMahon, Richard Merritt, Laurie Mondville, Peter Morrison,
Erica Pond Green, Philip Shane, and Karla Swanson-Murphy.
APPROVAL OF AGENDA
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the agenda with the addition of the Agenda Addendum and changing the Lease/Purchase for Window Replacement to Lease/Purchase of Equipment.
Vote: 12-Yes, 0-No. Motion carried.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Minutes of the Regular Meeting August 20, 2012. Motion carried unanimously.
Bullying Prevention Presentation
Andy Madura introduced Line’ Mulcahy and Mary Cleveland, Bus Driver Trainers.
Mr. Madura noticed that in reviewing bus discipline for the past year, that discipline on the bus was down 25%. From the remaining discipline referrals, 50% of them were due to bullying. He talked with Mrs. Mulcahy,
Mrs. Cleveland, and Mr. Harmon to see what could be done to address the issue.
Mrs. Mulcahy, Mrs. Cleveland, and Mr. Harmon came up with the following initiative:
Bullying is a critical problem across the country, with computers, cell phones, and the internet, there is a whole new type of bullying. The Transportation Department came up with a campaign to try to stop the growing problem – “SEE SOMETHING – SAY SOMETHING – DO SOMETHING!!” The campaign was shared at the opening day for staff and there has been overwhelming support. The Transportation Department received numerous phone calls in support.
A guest performance was done by singer, writer, and guitar player, Christian Martin, a Grade 7 student; Ella Forbes on guitar, a Grade 8 student; and Maxwell Evans, drummer, a Grade 9 student. They performed the theme song of the campaign, “Take a Stand – Stop the Problem”. The song, which was written by Christian Martin, tells the message of bullying. The students participated in the Summer Band Program under the leadership of Larry Forbes and Paul Greenstone, Band Instructors for the District. The students also performed on the opening day for staff and will play at the State House on September 19.
Bullying Prevention Presentation (continued)
The way to solve the problem of bullying is to educate, educate, and educate – students, staff, and the community. The campaign includes teaching drivers to intervene immediately, not to be a bystander, don’t ignore the issue. They are being educated by use of videos, news programs including “Dateline”, and School Bus magazines. At Transportation meetings, staff are role playing. Posters have been made that students are entering a “Bully-Free Zone” when they get on the bus. On behalf of the Bus Department, everyone was asked to Stand Up and Take a Stand. T-Shirts are also available for $8.00 each.
Mrs. Mulcahy, Mrs. Cleveland, Mr. Forbes and the students were thanked for coming to the meeting.
PUBLIC COMMENTS ON AGENDA ITEMS
ADMINISTRATIVE COMMENTS – ELEMENTARY
On behalf of Sebago Elementary School, Songo Locks School, and Stevens Brook Elementary School, Cheryl Turpin shared the following:
- All schools are off to a smooth start. As of today, the Kindergarten students will be attending full-time. Staff and parents will be asked for input on the beginning of the school year to see if it was worthy of the alternate day start or it should be changed.
- Enrollments at the schools are as follows:
Stevens Brook Elementary School – 290
- Sebago Elementary School - 84
- Instrument Demonstrations will be held at the schools on September 17
- Instrument Pick-up Day will be on September 24
Lease/Purchase for Equipment
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, as follows:
Motion: I move that the Vote entitled, “Vote to Authorize Lease Purchase of Computer Equipment, Related Software and Peripherals, and a Plow Truck, in the Principal Amount of $75,000,” be adopted in form presented to this meeting and that a copy of said vote be filed with the minutes of this meeting.
Vote to Authorize Lease Purchase of Computer Equipment, Related Software and Peripherals, and a Plow Truck, in the Principal Amount of $75,000
Be it hereby voted as follows:
That under and pursuant to the provisions of Title 20-A M.R.S. Sections 1001 and 1055, the Superintendent of Schools (the “Superintendent”) is authorized to execute and deliver a lease purchase agreement with Androscoggin Bank, or its nominee, in the name and on behalf of Maine School Administrative District
Lease/Purchase for Equipment
No. 61 (the “District”) for computer equipment, related software and peripherals, and a plow truck, with an aggregate purchase price of Seventy-Five
Thousand Dollars ($75,000.00), in such form and on such terms not inconsistent herewith as the Superintendent may approve (the “Lease”);
That the appropriate officials of the District are authorized to execute and deliver on behalf of the District such other documents and certificates as may be required in connection with the Lease;
That no part of the proceeds of the Lease shall be used, directly or indirectly, to acquire any securities and obligations, the acquisition of which would cause the Lease to be a “private activity bond” or an “arbitrage bond” within the meaning of Sections 141 and 148, respectively, of the Internal Revenue Code of 1986, as amended (the “Code”);
That the Lease issued pursuant hereto is designated as a qualified tax-exempt obligation within the meaning of Section 265(b)(3) of said Code; and
That the Superintendent is authorized to covenant on behalf of the District to file any information report and pay any rebate due to the United States in connection with the issuance of the Lease, to take all other lawful actions necessary to insure the interest portion of the rental payments under and pursuant to the Lease will be excluded from the gross income of the owners thereof for purposes of federal income taxation, and to refrain from taking any action which would cause such interest portion of the rental payments to become includable in the gross income of the owners thereof.
Sherrie Small explained that the Lease/Purchase is for the 3-year rotation of computer hardware and software for the Vocational Center and a one ton vehicle that is needed at the Maintenance Department for removing brush, etc. The Lease/Purchase amount is for up to $75,000.
Vote: 11-Yes, 0-No. Motion carried.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Board Goals, File Code BA, as a second reading.
Karla Swanson-Murphy mentioned that she suggested including an additional goal to “Foster educational ready members of society who contribute to the community”. She will share the exact wording with the Board at the next meeting.
A motion was made by Karla Swanson-Murphy, seconded by Laurie Mondville, to table the topic until the next meeting. Motion carried unanimously.
Removal of Letter from Policy Book – Head Lice
A motion was made by Janice Barter, seconded by Laurie Mondville, to remove the letter, JHCC-1, from the policy book.
There was a discussion regarding the letter as follows:
The school nurse came to a Curriculum Committee and shared information that by law the District could not keep students out of school because they had head lice. A letter would be sent home from the school nurse that head lice was found in their child’s class.
A motion was made by Richard Merritt, seconded by Laurie Mondville, to table the motion and have Superintendent Beecher bring the law regarding students not being able to be kept out of school with head lice, a copy of the letter being removed, and the letter which will be sent home to the next meeting.
Vote: 6-Yes, 6-No. The vote was a tie.
A weighted vote was taken: Vote 7-Yes, 6-No. Motion carried.
Overnight Field Trip to Caratunk
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the request by Brian Clark to take the Alternative Education class to Big Adventure in Caratunk on September 19 and 20.
Superintendent Beecher shared that the trip is for team building for the students in the Alternative Program. The experience is similar to an Outward Bound program. The cost will be approximately $6,000 and approximately 20 students will be participating. The trip was included in the budget.
Vote: Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the appointment of Dr. Daniel Brangwynne as a part-time District-wide Psychologist, effective approximately September 24, 2012, replacing
Allen Northup who has resigned. Vote: 12-Yes, 0-No. Motion carried.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the appointment of Ashley Damboise as a Title I Teacher at Songo Locks School, effective September 17, 2012, replacing Stephanie Whiting who has resigned. This is a one-year position based on Federal funding. Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the following Educational Support Personnel as a block:
- Thomas “Chip” Burnham as a Day Treatment Support Technician at Lake Region Middle School, effective September 4, 2012, replacing Adam Corriveau who resigned.
- Caroline Grimmnitz as a K-2 Academic Support Technician at Songo Locks School, replacing Evelyn Johnston who transferred to another school.
- Andrea Dacko as a Special Education Technician III at Lake Region High School, effective August 27, 2012, replacing Robert Beecher who resigned.
- Darcy Herrick as a Special Education Technician IIII at Lake Region High School, effective August 27, 2012, replacing Jacqueline Caron who resigned.
Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the block. Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the additional duty positions per the list that was distributed at the meeting. Motion carried unanimously.
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the reduction-in-force of a Food Service Worker for the 2012-13 school year, effective August 17, 2012.
In reviewing staffing needs of the new area in the cafeteria, the kitchen would have been overstaffed. Mr. Madura decided to eliminate the position prior to the start of the school year. Some of the a la carte stations are not being used at the high school until the staff moves into the new kitchen. There will be plenty of staff once the new cafeteria is completed.
Motion carried unanimously.
- Connie Hodgdon was recalled on June 27, 2012 as a Special Education Technician II at Songo Locks School.
Changes in Food Service Hours
- Karen Coye from 6.5 hours/day to 6 hours/day
- Joyce Small from 7.5 hours/day to 6.5 hours/day
- Esther Chase from 7.0 hours/day to 6.5 hours/day
- Christine Jordan from 7 hours/day to 8.0 hours/day
- Lori Beyea from 7 hours/day to 8 hours/day
- Wendy Almlov from 7 hours/day to 6.75 hours/day
- The Special Services Clerk’s hours have changed from 5 hours/day to 6 hours per day
A question was asked regarding whether the change in hours affected the staff with regard to benefits?
Mr. Madura commented that the changes reflect what is actually happening in the various positions. With the new computer system last year, there has been more on-line payments since March. In reevaluating the jobs, there is less time needed in the kitchens. The schedule is designed to have days that employees work more hours due to deliveries, etc. and less hours on less busy days to stay within the budget.
Sherrie Small added that in the Non-Teaching Employees Negotiated Agreement, employees can work six hours a day and get full benefits.
- Stephanie Whiting has resigned as a Title I Teacher at Songo Locks School, effective August 22, 2012.
Leaves of Absence
- Scott Dyer is on a family and medical leave of absence through approximately September 28, 2012
- Janice Warren is on a family and medical leave of absence
- Dana Rand is on a family and medical leave of absence
Karla Swanson-Murphy reported that the Committee met prior to the meeting.
- Karla Swanson-Murphy was elected as Chairperson.
- Mr. Stickney discussed reworking an in-school suspension program for 3 days per week. The requirements will change and an Educational Technician III will be required to fill the position. The job description will be revised. Funds are available for the position.
- Four job descriptions were reviewed and will be included on the next Regular Board Meeting agenda.
- Exit Response forms were reviewed.
- The next meeting will be on October 15 at 6:00 p.m. at Stevens Brook Elementary School.
Janice Barter reported that the Finance Committee met on Thursday, September 6.
- Janice Barter was elected as Chairperson.
- The meeting schedule was determined.
- There will be a joint Finance/Facilities Committee meeting on September 17 at 6:00 p.m.
- The Lease/Purchase bid award was reviewed. The windows could not be included in the lease/purchase so it was revised for equipment only.
- The Petty Cash policy was reviewed and will be included on the next Regular Meeting agenda.
- The Audit will be presented to the full Board at a meeting in November. A representative from the Audit firm will be present.
Finance Committee (continued)
- Mr. Madura shared information on the need for a new dump truck to haul brush, etc.
- The next meeting will be on October 18 at 7:00 p.m. at the Central Office.
The Curriculum Committee will meet on September 12 at 4:00 p.m.
This Liaison Committee will meet on September 17 at 5:30 p.m. at Lake Region High School.
- Dr. Beecher mentioned she had visited several schools. Students and staff are ready to be back in school and the schools look wonderful.
- Dr. Beecher had a report from Mr. Finn regarding the Senior Awareness Trip to Evans Notch that was held over the last 2 days. He said that it was a great experience, there were many team building exercises. Students were talking with students from their class that they did not know as well. A class picture was taken of the whole group. The students were very well behaved and helped each other. There were 7 staff members who went as chaperones, along with Karry Joly, the school nurse. There were also several volunteers.
- The Board will have a workshop on Monday, September 17 at 7:00 p.m. at Lake Region High School.
- The workshop will share how the Board will be affected by new legislation that was passed at the end of last year on topics including bullying, restraint and seclusion, evaluation of teachers and principals.
- Also, it is hoped that a Cumberland County Sheriff will be available to discuss a COPS grant which allows for a resource officer. It is a 4-year program that the District gradually funds by the fourth year.
- On Wednesday, September 12, Dr. Beecher, Deborah Howard, and other administrators will be going to a workshop on the legislative changes that will be discussed at the Board workshop. Maine School Management Association paid Drummond Woodsum to develop sample policies for the areas that need changes.
PUBLIC COMMENTS ON NON-AGENDA ITEMS
A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to adjourn. Motion carried unanimously.
The meeting adjourned at 7:55 p.m.