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School Board Minutes 10/15/2012
Lake Region School District
Regular Meeting
October 15, 2012

EXECUTIVE SESSION

A motion was made by Jody Gray, seconded by Karla Swanson-Murphy, to go into Executive Session to consult with the District’s attorney regarding negotiations, pursuant to M.R.S.A. 405 6.D.  Motion carried unanimously.

The Board went into Executive Session at 6:30 p.m. and returned to Public Session at 6:55 p.m.  

CALL TO ORDER AND ROLL CALL

Jody Gray called the meeting to order at 7:15 p.m.  Board members present were:  Beth Chaplin, Karen Eller, Elaine Heuiser, Cindy LeBlanc, Joseph McMahon, Richard Merritt, Laurie Mondville, Peter Morrison,
Erica Pond Green, Philip Shane, and Karla Swanson-Murphy.   Janice Barter was excused.

Administrators present were:  Carrie Castonguay, Lisa Caron, June Conley, Ted Finn, Kirsten Goff,
Deborah Howard, Andrew Madura, Rosie Schacht, Joshua Sturk, Cheryl Turpin, Sherrie Small and Kathleen Beecher, Superintendent of Schools.  

APPROVAL OF AGENDA

A motion was made by Karla Swanson-Murphy, seconded by Joseph McMahon, approve the agenda with the addition of the Agenda Addendum and deleting the following 2 items:

  • Elementary Assistant Principal Job Description, Second Reading
  • Middle School Team Leader Job Description, Second Reading
Karla Swanson-Murphy mentioned that the Personnel Committee reviewed putting groupings of job descriptions into categories.  The Elementary Assistant Principal will be included on the November 5 agenda in the revised format.  
  
Vote:   Motion carried unanimously.   

MINUTES

A motion was made by Karla Swanson-Murphy, seconded by Laurie Mondville, to approve the Minutes of October 1, 2012 with the following correction:

The Resource Officer’s name needs to be changed from Dana to Dane.  

Vote:  Motion carried unanimously.  

Presentation

Senior Awareness

Greg Watkins Co-Advisor for the Senior Class introduced Mason Kluge-Edwards.  Mason prepared a video with photos, audio, and songs from the Senior Awareness Trip that the seniors recently went on.  He thanked the Board for supporting the trip.  The video was shared with the Board.

Mason was thanked for sharing the video and commended for his work on the project.

Head Lice Information

Deb Pyne-Young, the School Nurse at Songo Locks School, shared information on head lice as follows:

  • Historically, the nurses reviewed the District policy on lice.  The last revision was in 2006.  Last year, she met with the Curriculum Committee to review the policy and letters.
  • Guidelines from the Department of Education were updated in 2006.  The nurses use these guidelines which are included in the Maine School Health Manual.  Many things that nurses encounter in the schools are addressed in this manual and guidance is given to have uniformity around the state.
  • In 2002, an Information letter went out from the Commissioner of Education with new recommendations responding to students found with head lice.  It stated that if head lice is found, a student should not be excluded from school and should be allowed to remain in school for the day.  Parents should be contacted and informed of the need for treatment.  Students should be allowed to return to school after treatment has begun.
  • Routine head checks for head lice are not recommended.
  • There are many medical conditions that exist at Songo Locks School.  Issuing of medicines is significant and takes time.  Students can’t miss out on their procedures and their care.
  • Issues are treated as simply and practically as possible.  If lice are found in a students head, the parent is called.  If the parent is at work, they come up with a plan for treatment. If a student had live lice, they would not return to the classroom.  
  • Head checks are not routinely done as it takes time away from the reason students are in school.
  • Articles were sent to the Board including an article from the National Association of School Nurses – Head Lice: A Real Head Scratcher.  This notice is sent out to all parents to make them aware that they should be checking their child’s hair on a regular basis.   
  • If a student is scratching their head, a teacher will send the student to the nurse’s office to be checked.
  • There is no Maine law that students must be excluded from school.  There is a law in other states.
  • The Maine Center for Disease Control makes no recommendations for exclusion from school due to head lice.
Head Lice Information (continued)
 
  • If a child is found with head lice, parents are called and the child is picked up.  If a student can’t go home, the child is allowed to stay in the classroom depending on the teacher’s comfort level.  If anyone refuses to treat their child, there is nothing the school can do.  It would be a violation of free and appropriate education to keep the child out of school.  The nurses work cooperatively with parents to come up with an alternative plan.
Ms. Pyne-Young was thanked for the presentation.  

PUBLIC COMMENTS ON AGENDA ITEMS

Trina Sanborn introduced Woody Woodward.

Mr. Woodward mentioned that a Committee was organized to develop the CHOICES (Community Helping Officers in Cooperation with Educators and Students) Program.  It is a non-profit organization which replaced the DARE program and it is more in tune with the rural area.  Many of the guidelines were taken from the Boy Scouts Learning for Life Program.  The CHOICES organization is in support of getting a Resource Officer into the schools.  The CHOICES Committee is offering to be part of the financial solution to cover the cost of a Resource Officer in the schools for the fourth year of the COPS Grant, if awarded, and for subsequent years.  

The CHOICES Committee currently pays for a police officer to do the CHOICES program in all the Grade 5 classes in the District.  The program helps students learn and trust a police officer.  It allows students to develop a comfort level to talk to a police officer when there may be an issue.
 
ADMINISTRATIVE COMMENTS

Elementary Principals

Stevens Brook Elementary School, Cheryl Turpin

  • The Fresh Fruit and Vegetable Program has begun.  Students get a fresh fruit or vegetable for snack 3 days a week.  Students are enjoying the program.
  • Grade 5 students climbed Bald Pate Mountain.  
  • Grade 4 students went to Holt Pond.   
  • NECAPS are in process, grade 5 left to be tested.  Testing needs to be completed by September 23.  
  • At Ruth’s Furniture give away, staff received over $7,100 in supplies and $4,100 in furniture.
  • Mid-term reports go home on Friday.
  • Picture retake is on September 26.
  • Voting will be done at the school.  Voting booths will be brought in on November 6.





Songo Locks School - June Conley  

  • Open House was held in September.  There was a 70% to 100% attendance.  Parents and students had a good time.
  • Songo Locks School is participating in the Get Fit and Get Active program.  The program encourages children and families to eat healthy and exercise regularly.
  • The first parent meeting was held.  There were 15 parents in attendance.
  • Naples Fire Department spent 2 weeks teaching Fire Safety to students.  This included a fire drill with the Naples Fire Engine at the school.  Students did a good job.
  • The school is in the middle of NECAPS.  They will be done by the end of the week.
  • Teachers received $12,000 in furniture and supplies from Ruths.  The furniture was valued at $4,000.  The dues and membership to belong to Ruth’s is $500 a year.
  • On Oct 31, the Vermont Puppet Show will present the Legend of Sleepy Hollow.
  • On November 13, there will be a Veterans Day Assembly arranged by
Mrs. McVety.  All Veterans in the community are invited to join Songo Locks School for the celebration.

Sebago Elementary School, Kirsten Goff
 
  • This is the final week of NECAP testing.  The school has had 12 days of perfect attendance.
  • The mid-trimester was last Friday and Progress Reports will be going home on Friday.
  • A field day was held at Camp O-At-Ka.  The students and staff participated in their SES Together groups on team building activities.
  • Parent Teacher Conferences will be meeting on Wednesday at 6:00 p.m.  New officers will be elected.
  • Tooth protectors will be coming on Tuesday and next Monday.
  • Fire Safety will be held on October 29.
  • Chewonki will be coming on October 3.  Also, the annual pre-school parade will be held in the morning.
  • Bus Safety will be held on November 6.
  • Parent/Teacher Conferences will be held on the evening of November 8.
  • SES has also joined the Get Fit and Get Active program under the direction of Mrs. Fournier.
Special Services, Lisa Caron

The Department is fully staffed with 102 people.

ACTION ITEMS

Resource Officer/COPS Grant

A motion was made by Karla Swanson-Murphy, seconded by Laurie Mondville, to approve applying for a Resource Officer through a COPS Grant.

  • This is a three year grant and the District needs to commit to pay the fourth year.  The District may also need to contribute to the cost of the Officer depending on their placement on the salary schedule during the first three years.
  • The approval is just to be able to apply for the grant if it becomes available.  If the grant is awarded to the District, the item would be placed on the next agenda for Board approval at that time.  There is only a three or four day window for applying for the grant so this will allow the Cumberland County Sheriff’s Department to have the District’s application ready to go if the grant becomes available.  
  • The CHOICES Committee will help cover expenses as much as possible.
  • The District would be obligated for four years.
Vote : 9-Yes  3-No.  Motion carried.

Policies

Board Goals, BA

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the Board Goals as a second reading.

An amendment was made by Philip Shane, seconded by Laurie Mondville, to change the following Board Goal to read

Promote an atmosphere where all decisions and activities ensure the children come first and ALL STUDENTS ARE TREATED EQUAL.  

Vote on amendment:  9-Yes, 2-No.   Motion carried.

An amendment was made by Elaine Heuiser to combine the last two goals together.  There was no second.

There was a discussion regarding how to measure the last goal.

A motion was made by Laurie Mondville, seconded by Elaine Heuiser, to table the motion until the Board workshop.  Vote:  11-Yes, 0-No.  Motion carried.
 
Removal of the Head Lice Letter

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to remove the letter regarding Head Lice.

There was a discussion regarding the motion as follows:  

  • The letter should not be removed.  The schools need to be sure the parents are doing the checks.
Removal of the Head Lice Letter  (continued)

  • Having the letter is another tool for the School Nurse, it may be helpful in the future.
  • You cannot exclude students from being in school
Vote to remove letter:  6-Yes, 6-No.  Weighted vote:  Voting yes:  
Beth Chaplin, Karen Eller, Jody Gray, Joseph McMahon, Erica Pond Green, and Karla Swanson-Murphy.  Voting no:  Elaine Heuiser, Cindy LeBlanc,
Richard Merritt, Laurie Mondville, Peter Morrision, and Philip Shane.  
446-Yes, 469-No.  The motion was defeated.

Petty Cash

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the Petty Cash policy, File Code DJB, as a second reading.  Motion carried unanimously.

Job Descriptions

K-12 Content Leader

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the K-12 Content Leader job description as a second reading.

An amendment was made by Peter Morrison, seconded by Laurie Mondville, to include in the Qualifications that the K-12 Content Leader have 3 years of teaching experience.

Currently in the job description, listed under “Qualifications”, the teacher has to have a continuing contract, which means they have completed their probationary period.

Vote on amendment:  0-Yes, 11-No.  The motion was defeated.

Vote on the main motion.   Vote:  11-Yes, 0-No.  Motion carried.

Title I Literacy Teacher

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the Title I Literacy job description.  Vote:  11-Yes, 0-No.  Motion carried.

Personnel

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the following Personnel items:    

  • Lynda Carscallen as a part-time District-wide RTI Coordinator, effective October 9, 2012.  This is a new budgeted position.
  • Sherry Ward as a Special Education Health Care Technician at Stevens Brook Elementary School, effective October 3, replacing Kristen Sands who resigned.
  • Additional Duty Positions per the list  

Personnel (continued)

  • Susan Plante as a part-time School Nurse at Sebago Elementary School, replacing Laura Shaw who resigned.
  • Jamel Torres as a part-time High School In-School Suspension Technician at Lake Region High School.
Vote:  8-Yes 1-No.  Motion carried.

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the above block.

A question was asked regarding Paul True, the Athletic Director, needing a mentor.  Superintendent Beecher mentioned that Mr. True was covered under a National Athletic Certification.  The State of Maine now requires Athletic Directors to be certified within the State.  He has been given a Provisional Certificate which is considered a Teacher Certification.  As provisional teachers are required to be mentored for 2 years, a mentor is assigned to do observations throughout the two-year period.

Vote:  10-Yes, 0-No.  Motion carried.  

DISCUSSION ITEMS

INFORMATION ITEMS

Funding of Additional Window Replacement

Sherrie Small reported that the window replacement costs could not be included as a lease-purchase item.  As the construction project has gotten through most of the high risk areas, the Finance and Budget Committee met, reviewed the financial update, and decided to fund the remainder of the window replacement with the construction funds.   

Mr. Madura added that the project will be tight, however, the windows have been installed.  Siding will begin in the next couple of weeks.

As the money was from ARRA funds, the District has to spend 100% of the funds on the project.

Curriculum Committee

The Curriculum Committee will meet on Wednesday, October 14 at 3:30 p.m. at the Central Office.

Facilities Committee

The Facilities Committee met before the last Board Meeting.  The following items were discussed:
  • Update on the construction project
  • Update on the pellet boiler
  
Finance Committee

The Finance Committee was scheduled to meet on Thursday, October 18, but there was nothing on the agenda so the meeting was cancelled.

Personnel Committee

Karla Swanson-Murphy reported that the Committee met prior to the Board meeting and discussed the following:  

  • A proposal by Mrs. Turpin to use an Educational Technician II to replace a K-2 Academic Support Technician III who will be going into a teaching position for a short period of time.   The Committee approved the proposal.
  • Grouping of the job descriptions into categories as follows:  Assistant Principal, Leadership and Management, etc.  The various groupings would have similar qualifications for each job description.   
  • The Personnel Committee reviewed several Family and Medical Leave Act policies.  Copies will be mailed to Board members in the near future so that Board members can read them before the next Board meeting.
Liaison Committee

Cindy LeBlanc reported that the Liaison Committee will meet on Monday,
October 29 at 5:30 p.m.  The agenda will include selecting the meeting times and dates for the remainder of the year and discussing the Tree Lighting event.

A motion was made by Laurie Mondville, seconded by Karla Swanson-Murphy, to extend the meeting for 10 minutes.  Vote: 10-Yes, 0-No.  Motion carried.

Superintendent’s Report  

Dr. Beecher reported that she was very impressed with the Cider Fest.  She also commended Joey Austin, the Student Representative, as several people mentioned how well he ran his bee station.  The event was held on the front lawn of Vocational Center and the Law Enforcement Class directed traffic with the flashers on.  It was great for the community to see the activity.

The Athletic Hall of Fame was very impressive.  This was held during Homecoming Week.  There were five people inducted into the Hall of Fame including a speech about each person.  It was a special event.  Kudos were given to Mr. True and others who planned the event.

A draft resolution was emailed to Board members to look at from RSU #23.  It is regarding the budget process and if a budget does not pass after several times.  Board members were asked to read it and send their opinion to Elaine Heuiser who will represent the Board at the MSMA Delegate Assembly.  

Personnel

  • Jaime Fontaine is on a Maternity Family and Medical Leave of Absence, September 26 through approximately December 15, 2012.
  • Amanda Doherty, K-2 Educational Technician, will be on a leave of absence from September 26 until approximately December 15, 2012.
  • Barbara Moulton has submitted her intent to retire as of January 12, 2013.
Personnel (continued)

  • Sarah Champoli, a Special Education Technician, is on a Family and Medical Leave of Absence, effective September 18, 2012 – October 26, 2012.
  • Rosemarie Dyer, Principal’s Secretary at Songo Locks School is on a Family and Medical Leave of Absence, effective September 18, 2012, return date to be determined.
Board Members confirmed who would be attending the MSMA Fall Conference.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

Bernie King mentioned that it was difficult to hear Board members during the meeting.  The Board needs to speak up or use the microphones.  He commented that having a student non-voting member on the Board was helpful to the Board and the students at the high school.   
 
Mr. Watkins, one of the Class Advisors for the senior and sophomore classes mentioned that a “Trunk or Treat” event was planned for Halloween night between 4:00 to 6:00 p.m.  An area in front of the high school will be closed off for pedestrians only and the Law Enforcement Program will be patrolling outside the safe area.  Board members and the public from all four towns are invited to participate.  Seniors and sophomores will decorate their trunks and dress up  in costumes.  

ADJOURNMENT

A motion was made by Karla Swanson-Murphy, seconded by Laurie Mondville, to adjourn.  Motion carried unanimously.

The meeting adjourned at 9:10 p.m.  

                                                                                                           
                                                 _____________________________
                                                                                  Secretary
                                                                                      
                                                 _____________________________
           Date Approved