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School Board Minutes 02/03/2012

LAKE REGION SCHOOL DISTRICT
REGULAR MEETING
February 3, 2014


There was a Regular Meeting of the Lake Region School Board on Monday,  February 3, 2014 in the Great Room at Lake Region Vocational Center.

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.  Board members present were:  Debra Albert, Stan Buchanan, Beth Chaplin, Karen Eller, Jody Gray,  Paula Grace, Cindy LeBlanc, Joseph McMahon, Richard Merritt, Erica Pond Green, and Philip Shane.  

Administrators present were:  Tonya Arnold, Carrie Castonguay, June Conley, Lisa Caron, Ted Finn, John Dickerson, Sherrie Small, Joshua Sturk,          Cheryl Turpin, and Kathleen Beecher, Superintendent of Schools.

APPROVAL OF AGENDA

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the agenda as presented with the addition of the agenda addendum.  Motion carried unanimously.

MINUTES

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the Minutes of the Regular Meeting of January 13, 2014.

PRESENTATION

Special Services Presentation, Lisa Caron

Lisa Caron distributed a booklet, “Special Education: A Guide for Parents” for Board members to review.

Ms. Caron shared the following information:

  • There are 13 disability categories recognized by the State of Maine
  • As of the December 1 Count, there were 330 students who have been identified with a disability and have an IEP (Individual Education Plan).
  • There are 20 – 25 students who are State Agency Clients and are housed at the Spurwink School, Bridge Crossing and in several foster homes.
  • Special Services are located in five buildings.
  • A Chart was shared that shows a 6-Year comparison of the Special Education Data for the December 1st Child Count FY2009 – FY2014 without State Agency Clients.
  • Since 2000, the overall Special Education population has been reduced from 450 students to 330 students.
  • There has been an increase in the number of students with Autism in the past 6 years.  The District is currently at 12% with the State guidelines being 8%.

Identification Process

Within 15 school days of referral’s receipt by Director of Special Services in writing:

  • Initial Referral:  A parent, teacher or other professional may make referral
  • Meeting to discuss referral or a Consent for Evaluation must be mailed to parents
Within 45 School Days:

  • Parents sign the Consent for Evaluation – Full Individual Evaluation completed; Parent must receive the evaluation reports at least 3 days prior to the IEP meeting.
  • Parent receives written notice of IEP meeting at least 7 days prior to the IEP meeting.
  • IEP meeting:  Meeting to determine eligibility for special education, and development of IEP if appropriate.  
  • Consent for Initial Placement:  Parents give permission for special education services if appropriate
Within 30 calendar days:

Special Education Services begin within 30 days of identification

Annual Review:  Annual review of progress and IEP revisions

Re-evaluation:  At a minimum of every 3 years, child is reevaluated, evaluation determined by the team.   

Ms. Caron is in a Directors’ Group – the Directors look at ways to share services to keep costs down.
This District has two full Autism programs.  They are highly staffed.  
The staff has a much higher level of training than other Districts.
If a student had to be an Out-of-District student, there would be no opportunity for mainstreaming, therefore, students would not see modeling which is very important.

Resources

  • 1 Director and 4 Building Coordinators who work directly with the Director,
700 IEP meetings were held
  • The Building Coordinator meets with building staff on a weekly basis
  • The Coordinators meet twice a week with the Director.
  • The Director meets with the Building Principals once a month.
PUBLIC COMMENTS ON AGENDA ITEMS

Mr. Hoyt questioned the number of pregnancies/STD cases the District has had in the last four or five years.  Reports are available at the County level.  Last year, a poll of the students was taken, tallied, and a report shared with the Board on the number of students who were at risk.


A question was asked as to how much time during the day the School Nurse would need for handing out pamphlets and talking with students.  Ms. Joly responded that the time varies.  She is available to talk with students during lunch, before, and after school.  She gives them the time they need.

Are there guidelines to go by when talking with students so they will all get the same information.  Ms. Joly responded that the information will be the same to the best of her ability depending on the students’ questions.

Paul True

  • The Boys’ and Girls’ Basketball Teams have qualified for the Class B Tournaments.
  • Tiana Jo Carter has made 997 points; it is anticipated that she will make 1,000 points at the Basketball game against Poland on Tuesday, February 4.      
  • Inddor Track and Field will be participating in the Western Maine Championship at the University of Southern Maine and the State Competition at Bates College.
The Cheering Team will be participating in the State Cheering Competition on Saturday.
The Ski Team will be participating in the Western Maine Championship.  

  • Paul Greenstone and the High School Band were thanked for playing at the Basketball Games.
  • Six students were selected to participate in the District II Honors Band on February 25.
  • Nine students were also selected to participate in the District II Honors Chorus.
  • Two Chorus students were selected for All State.     
  • Paul Greenstone and Eugene Long were commended for their efforts.
  • The District received the results from the NEASC Pre-Self Study.  The next Accreditation Visit will be in 2016.
  • The first Academic Awards were held and 200 students were recognized.
 

ADMINISTRATIVE COMMENTS

Lake Region Vocational Center, Rosie Schacht

A 1,3, and 5 Year Follow-up Study was shared with the Board as follows:

                             2012-13       2010-11      2008-09

                            #    %         #    %       #     %
Employed (Related Field)     20  26.0%     16  39.0%    37   51.4%
Employed (Unrelated Field)   12  15.6%     12  29.3%    20   27.8%


Lake Region Vocational Center, Rosie Schacht  (continued)

                             2012-13        2010-11      2008-09
Post-Secondary
 4 Year College or Univ.    12  15.6%      2   4.9%     3    4.2%
 2 Year College             18  23.4%      1   2.4%     7    9.7%
 Training Program            3   3.9%      1   2.4%     0    0.0%

Military                      4   5.2%      2   4.9%     1    1.4%
Unemployed                    8  10.4%      6  14.6%     4    5.6%
Disabled                                    1   2.4%

Totals                       77   100%      41   100%     72  100%

Next week is Dating Violence Awareness Week – The week includes having speakers from the Young Adult Abuse Prevention Program, wearing purple, and an Awards Ceremony at the end of the week.  Students are able to approach any staff member for any support services they need.

Recruiting for 2014-15 begins on Tuesday, February 4.  Twenty applications have been received to date.  Presentations about the Vocational Center are made to all Sophomore English classes in all three Districts.  Sophomore students from Lake Region High School have a tour and assembly regarding the Vocational Center.  Staff go to Sacopee Valley High School and M.S.A.D. #72 to share information on the Vocational Center.

Adult Education, Carrie Castonguay

  • GED is gone.  The new test is called HiSET.  
  • Adult Education had a very successful GED campaign during this calendar year; 155 GED tests were given; 21 tests in a 4-day period.  
  • The Educational Testing Service extended the deadline for completing the GED tests for one additional year.  Tests are administered on-site at the Adult Education Center.
  • Ms. Castonguay is waiting for College Transitions proposals to come out.
  • The EMT program has begun.  There are 19 students.
  • Two students are taking advantage of the GI Bill funding.
  • ProDrive – CDL Partner – begins on Monday and is a 6 or 7 week class
ACTION ITEMS

Personnel

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the following personnel items as a block:

  • Eric Azriel as a Special Education Technician III at Lake Region High School, replacing Ericka Smith who resigned
  • Andrea Kuvaja as a Bus Monitor for the Transportation Department, effective January 24, 2014
  • Request by Barbara Collins, a Spanish Teacher at Lake Region High School, to go to half-time for the 2014-15 school year
  • Additional Duty Positions


Personnel

  • Resignation of Peter Morrison as a School Board Representative for the Town of Bridgton
  • Stacey Leonard as a LPN for one day per week at Lake Region Middle School, replacing Deb Robson who resigned
Motion carried unanimously.  

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the block.  Motion carried unanimously.

Janice Barter shared a portion of the letter of resignation Peter Morrison submitted.  She thanked Mr. Morrison for his service to the Board and was very surprised he resigned.

High School In-School Suspension Monitor

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the High School In-School Suspension Monitor as a second reading.  Motion carried unanimously.  

Access to Comprehensive Sexual Health Services

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the  
Access to Comprehensive Sexual Health Services policy, File Code IGAE, as a second reading with the following change:

Third paragraph – change:   “opt out” to “decline access”   

Vote:  8-Yes, 1-No. 0-Abstentions.  Motion carried.

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the Letter to Parents.  Vote:  9-Yes, 1-No, 0-Abstentions.   Motion carried.

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the Parental Form to Decline Access to Condoms with the following change:

Change:  “2013-14” to “current”
  
Vote:  9-Yes, 1-No, 0-Abstentions.  Motion carried.

A motion was made by Richard Merritt, seconded by Beth Chaplin, to mail the parent letter and the “Parental Form to Decline Access to Condoms”  to parents immediately and give them 30 days to respond before allowing the nurse to distribute condoms to students.  Vote:  8-Yes, 2-No.  Motion carried.  

In future years, the information will be included in the beginning of year packet that is picked up by parents.


Appropriate Dress

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the review of the Appropriate Dress policy, File Code FC-JFCA.

Erica Pond Green explained that the Trident Academy had come to a Curriculum Committee meeting to propose a change to the Appropriate Dress policy.  The following meeting the Administrators were invited to give their input on the changes.   The Committee decided to recommend keeping the policy as originally written.

There was a discussion regarding the motion.

A motion was made by Richard Merritt, seconded by Stan Buchanan, to cease debate.  

Motion carried unanimously.

School Activity Accounts

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the revision to the School Activity Accounts policy, File Code IGDG-R.  

Joseph McMahon mentioned that the policy was discussed at a Finance Committee meeting.  It was a 1999 policy.  A change was recommended to have a second authorized person at the school to sign checks.  

Motion carried unanimously.

Decision about the Use of the Crooked River School

A motion was made by Richard Merritt, seconded by Beth Chaplin, to put the topic of the use of Crooked River School on the floor.

Superintendent Beecher distributed the following documents:

  • Estimated Cost to Re-open Crooked River as a Grades 4/5 School
  • Cost Analysis to Close Crooked River for Students
Superintendent Beecher mentioned that these were rough estimates at this point.  Special Services numbers were not available.

By putting grades 4 and 5 at Crooked River, the Adult Education Program would be moved to the White House with classes being held in the high school classrooms at night.
The Alternative Program would be moved to the White House.

Facilities Needs would include the following:
2 additional custodians would be needed along with a .5 custodian from Songo Locks School – $97,283; Septic Pumping/Water Treatment Removal - $800; Repairs and Maintenance - $17,945; Additional Electricity - $12,400; Additional Heating Oil due to more outside recess usage - $27,500; Equipment – auto scrubber, Host Vac, Carts - $7,500; Renovations including installing walls, doors, door hardware, etc. to bring back to classrooms - $25,000; Update playground –


Decision about the Use of the Crooked River School (continued)

$2,000; Moving costs from Songo Locks School to Crooked River - $5,000; Sub- total $206,028.

School Needs:  Administration - ?/Head Teacher at SLS & CRES; Travel - $9,448; Secretary – 24,193; Guidance – 3 days per week from Songo Locks School – 0; Nurse - $31,598; Specialists – additional 2.5 days /week - $22,582; Replace Kiln - $3,000; Café’ Furniture - $20,000; Classroom Furniture - $3,000; Library Staff/items - $27,268; Sub-Total $141,089.

Food Service:  One position - $30,886; Freezer - $5,000; Renovations – reinstall food service equipment, prepping for New Food Service License requirements - $2,500; Pots, pans, racks POS system that are needed as items were removed to other schools replacing aging needed equipment - $3,500; Subtotal $41,886.

Transportation:  Salaries and Benefits – 30 minutes per day added to 10 drivers to service 2 schools, longer ride time  = 15 -20 minutes; $19,411; gas, diesel, wear and tear on vehicles - $7,500; Subtotal $26,911.

Adult Education:  Revenue losses – Loss of program revenues, subsidy, rentals - $10,000; .5 custodian – currently 70% in Adult Ed Budget – (10,000); Renovations – Bringing White House back on line, water, sewer, steps and ramps, phones, internet connections - $20,000; Propane heating costs - $12,000; Repairs and Maintenance – fire alarms; testing, plumbing, electrical hook-ups - $3,500; Electricity – cost of power being back on $10,000; General Supplies – mops, paper products, carpet runners, cleaning chemicals - $3,500; Equipment – Vacs, Custodial cart hand equipment - $2,000; Moving costs - $2,000; Subtotal - $53,000.  

Overall Estimated Total - $468,914.00

The Cost Analysis to close Crooked River equaled $473,169.

  • Songo Locks is over populated.
  • If Crooked River had an elementary school for all its students it would be short seats.
  • Crooked River is not set up for Kindergarten and Grade 1 students  - bathroom facilities.
  • From a survey done in Sebago – the impact of the school on the community is huge; it is the heart and soul of the community.
  • Need to determine the savings at Songo Locks School by moving 2 grades to Crooked River.
  • The biggest problem at Songo Locks School is the parking lot – DeLuca Hoffman is developing proposals to alleviate the problem based on 350 students and 500 students.
  • Beneficial for staff and students to have more space.
Need to consider the affect of transitioning students to Crooked River and then to Lake Region Middle School – one more move than other elementary students in the District.
  • There are 75 students in each class that would be moved to Crooked River.  
  • It was requested that the numbers be split between fixed costs and operating costs.  Not in a position to make a decision at this point.  
  
Decision about the Use of the Crooked River School (continued)

A motion was made by Philip Shane, seconded by Richard Merritt, to move grades 4 and 5 to Crooked River Elementary School.  

The Principals/Directors were asked for their input and the following was shared:  

  • It’s doable – not ideal.
No matter what the Board decides, the traffic issue at Songo Locks School needs to be addressed – no cost proposal available as yet.
  • Worried about students who do not transition well.
  • It would be the only K-5 school that is split between 2 schools – 2 different systems.
  • Crooked River is not designed for a K-5 school – the size of the classrooms are not conducive to lower elementary grades.
  • Concerned about the impact on the Learning Center – It is just getting settled from the last move.
The Board needs to think about all the learners – the Alternative Education Program is located at Crooked River.  These students need an alternative way to learn – they consider Crooked River their building and their school – they need a different learning environment.  If moved back to the high school they may experience social anxiety.  This program is keeping students from dropping out.  It affects 25 to 50 students.
Don’t want to see Naples students moved to Sebago Elementary or Stevens Brook Elementary School
Need to consider the needs of the Alternative Education Students and the Adult Education Program.
  • Continuity for students in grades K-5 is important.
  • Take time to do this right – plan for what really needs to be done.
  • Need to see what DeLuca Hoffman proposes for traffic safety.
  • $400,000 is a lot to spend for a temporary fix.   
Vote:  5-Yes, 2-No, 3-Abstentions

Donations

A motion was made by Richard Merritt, seconded by Debra Albert, to approve the following donations as a block:

  • Maine Rock Gym has donated 2 passes to Lake Region Middle School for   
students.  Ms. Robson will be initiating a healthy poster contest or
something similar to determine who will receive the passes.
  • The Heffernan Foundation made a donation of $150.00 for the Four Star
Writing Program at Stevens Brook Elementary School.
  • Stevens Brook Elementary School received an anonymous check for $100.00 for each teacher to receive $100.00 each.
  • Songo Locks School received a check from Box Tops for Education for $803.90.
Motion carried unanimously.

A motion was made by Richard Merritt, seconded by Joseph McMahon, to approve the above block.  Motion carried unanimously.  

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the donation of 1,000 pencils from Anne Plummer Real Estate to distribute to teachers for their students.

Superintendent Beecher mentioned that the name of the business and contact information is on every pencil.  The pencils are a school tool and will not be going home.

There wea a discussion on the motion.  

Vote:  5-Yes, 4-No, 1-Abstention.  Motion carried.

A motion was made by Richard Merritt, seconded by Beth Chaplin, to table Items 8, 9, and 10 on the agenda and include them on the next agenda.  Motion carried unanimously.

EXECUTIVE SESSION

A motion was made by Richard Merritt, seconded by Stan Buchanan, to go into Executive Session to discuss a student matter, pursuant to M.R.S.A. 20-A 405 6.B.  Motion carried unanimously.

The Board went into Executive Session at 9:10 p.m.  J.P. Yorkey, Lisa Caron, the student and the student’s parents were invited to attend.  

The Board returned to Public Session at 9:25 p.m.

A motion was made by Janice Barter, seconded by Cindy LeBlanc, to expel this student from school pursuant to 20-A M.R.S.A. Section 1001(9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her parents written notice of this action and the reasons therefor.

Vote:  7-Yes, 2-No.  Motion carried.

A motion was made by Beth Chaplin, seconded by Cindy LeBlanc to go into Executive Session to discuss Negotiations, pursuant to M.R.S.A. 20-A 405 6.D.

The Board went into Executive Session at 9:30 p.m. and returned to Public Session at 9:42 p.m.

ADJOURNMENT

A motion was made by Cindy LeBlanc, seconded by Joseph McMahon, to adjourn.  The meeting adjourned at 9:42 p.m.


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                                                                              Secretary


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                                                                            Date Approved