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School Board Minutes 01/07/2013

LAKE REGION School District
Regular Meeting
January 7, 2013

There was a Regular Meeting of the Lake Region School Board on Monday,
January 7, 2013 at 7:00 p.m. at the Crooked River Adult and Community Education Center.

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order.  Board members present were:  
Janice Barter, Karen Eller, Elaine Heuiser, Cindy LeBlanc, Joseph McMahon, Richard Merritt, Peter Morrison, Philip Shane, and Karla Swanson-Murphy.  
Jody Gray, Laurie Mondville, and Erica Pond Green were excused.

Administrators present were:  Tonya Arnold, Lisa Caron, Carrie Castonguay,
Ted Finn, Deborah Howard, Andrew Madura, Rosie Schacht, Sherrie Small,
Joshua Sturk, Cheryl Turpin, and Kathleen Beecher, Superintendent of Schools.

APPROVAL OF AGENDA

A motion was made by Karla Swanson-Murphy, seconded by Richard Merritt, to approve the agenda as presented.  Motion carried unanimously.

MINUTES

A motion was made by Karla Swanson-Murphy, seconded by Peter Morrison, to approve the Minutes of the Regular Meeting of November 19, 2012.   Motion carried unanimously.

PRESENTATION

Professional Development

Joshua Sturk shared the following information regarding professional development for staff:

2012-13 Goals

  • Common Core Standards
  • Staff are working on implementing the revised common core standards into the curriculum – a lot of work was done on this today as it was a Early Release/Late Arrival Day (ER/LA)
  • Writing Across Content Areas
  • This is the second year of focus in this curriculum area.  The District is working towards continuity in all schools.
  • Curriculum Development
  • Curriculum is in the process of being aligned with the new standards
  • Curriculum will be available on-line for easier access  
  • Teacher Evaluation – Individual Needs
  • Teacher Evaluation System is tied to rubrics
  • Skillful Teacher
  • Training for teachers in best practices for teaching
  • The class took place at the end of the summer and during the fall
  • 30 teachers participated – it was a great success

  • Literacy
  • Literacy in the classroom
  • Work was done on this at the ER/LA Day
Grant Projects, Title II, Rural Schools

Most professional development is funded through grants.

  • October Staff Professional Development Day
  • Used for training of the Rubicon Atlas System – Curriculum Content/Standards are being put into the system on-line
  • Curriculum can be up-dated by staff
  • November Curriculum Showcase
  • Curriculum areas were tied to teacher evaluation
  • 45 of the presenters were in-district staff members providing expertise in a particular area
  • 52 Sessions were held in the following areas:
  • Delivery of Instruction
  • Classroom Management
  • Planning and Preparation for Learning
  • Family and Community Outreach
  • Professional Responsibilities
  • Assessment, Monitoring, and Follow-up
  • There were 48 presenters
  • 93.8% of attendees rated this offering “Good” or “Excellent”
  • Teachers find the Curriculum Showcase very helpful as they can go back to the presenter to get more information or ask questions.
  • NCTM (National Council of Teachers of Mathematics) Conference
  • This was an opportunity to get a global view of math programs K-12
  • Writing Seminars
  • Elementary, high school, and middle school teachers are learning how to use writing in every content area
  • Professional Study Groups
  • What’s the Learning? Where’s the Thinking? – The Art and Science of Teaching
  • Student Motivation – Drive
  • Summer Technology Institute
  • Thirty teachers participated in the Institute last summer – it was rated very useful.
January and February Early Release/Late Arrival Days

  • This year the Early Release/Late Arrival Days are being held on days that students participate in the ski program during January and February.  This is being piloted for this year and an evaluation will be done at the end to see if it was productive.
  • Administrators determine what is needed for their building and the needs of the teachers and plan the half days accordingly.
  • Areas of Works will include:
  • Curriculum Development in Rubicon Atlas
  • Building-based Study Groups
  • Pathways to the Common Core
  • A Framework for Understanding Poverty
January and February Early Release/Late Arrival Days (continued)

  • Response to Intervention (RTI)
  • Technology Integration
  • PD 360 Individualized Professional Development
PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS

Lake Region Vocational Center, Rosie Schacht

  • Recruitment Season has begun – Lake Region’s Sophomore students toured the Vocational Center and had brief presentations on the programs.  There was a lot of excitement.
  • Students at Lake Region, Sacopee Valley and Fryeburg Academy are being surveyed to ask what programs they would be interested in participating in.  The Vocational Center will review the surveys to see if changes need to be made in the programs being offered.
  • The 8th grade Diversified Occupations Class is going very well.  The small engines component is up and running.  The program has 4 sets of tools at the current time.
  • SkillsUSA held their “Pack the Pick-Up” event in Bridgton and Naples.  Donations were distributed to food pantries.
  • As students missed their holiday celebration due to a snow day, a New Year’s Celebration will be held on the 18th.  Board members were invited to participate.  There will be pizza and floor hockey.
Lake Region High School, Ted Finn

  • The Tree Lighting event went very well.  Mr. Finn thanked the Liaison Committee, Diversified Occupations and the students and staff who participated in the event.
  • The Christmas Concert also was very good.  Mr. Long, Mr. Greenstone and the students were thanked.
  • Ranks closed on December 7 and the second trimester began on December 10.
  • Ms. Schacht and the Vocational staff were thanked for their presentations to the Sophomore class.
  • Mr. Stickney and Mr. Finn shared 2013-14 registration information with students in grades 9, 10, and 11.  There will be an on-line sign-up procedure used and parents and a teacher recommendation will be needed.  This information will need to be entered next Monday.  It is hoped to have course sign-ups completed by the end of March or early April.  
  • Mr. Finn commended the students at Lake Region High School.  He has received several emails from students telling him of the good that is coming out of the changes at the high school.  He is very proud of the students.
Lake Region Middle School, Tonya Arnold

  • The Holiday Concert was well attended and it was an enjoyable evening.
  • The school received $1,190 from Geskus.
  • The GAO fundraising totaled $4,245.74.
  • The new buzzer that has been installed for the front door is working well.
Lake Region Middle School, Tonya Arnold (continued)

  • A swipe card will be added at the back door.
  • Mr. Porter greets students and staff at the back door and Mr. Yorkey and Mrs. Arnold are greeting students at the front door.
  • The Geography Bee was held.  Anja Schweiterman won the Bee.  Kate Springer is the runner up.  Anja will now complete the written exam to see if she will participate at the State level competition.
  • At the end of January, Home Team Leaders and Ms. Arnold will spend one day a month for four months at Troy Howard Middle School in Belfast for a 4-part series on Standards-Based Education in Action.  The series will be about research-based best practice that helped the school make improvements in learning, see it in action, and talk with staff and students at the school.  Three or four other schools will also participate for additional collaboration.
Carrie Castonguay, Adult and Community Education

  • Welcomed the Board to the Big Sebago Room.  A CNA Pinning Ceremony was held in the Gym.  It was a nice event with over 80 people present.
  • The College Transitions Grant is extended for another year.
  • Data entry into the State’s student data base is in process.  The State is having some problems with the program.
  
ACTION ITEMS

Elementary Facilities Ad Hoc Committee

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the make-up of the Ad Hoc Committee to review the Elementary Facilities as follows:

  • Outside Facilitator
  • 1 Superintendent of Schools
  • 1 Director of Transportation, Facilities and Food Service
  • 3 Principals
  • 4 Board Members (1 from each town)
  • 4 Select Board (1 from each town)
  • 2 Teachers
  • 4 Parents/Community members (1 from each town)
Superintendent Beecher mentioned that the review of the elementary schools was scheduled for next year.  As several people have asked that it be done sooner rather than later, along with the decreasing enrollments at Sebago Elementary School, it was decided to do it this year.  The Facilities Committee approved the above make-up of the committee and wanted it to come before the full Board.  It is hoped that meetings will begin within three weeks.   

Motion carried unanimously.

Lake Region High School Student Handbook

A motion was made by Karla Swanson-Murphy, seconded by Elaine Heuiser, to approve the revised 2012-13 Lake Region High School Student Handbook.

Mr. Finn reported that the old handbook was reviewed and revisions were made.  The Curriculum Committee reviewed the Handbook.

Motion carried unanimously.

Donations

A motion was made by Karla Swanson-Murphy, seconded by Richard Merritt, to approve the following donations as a block:

  • Channel One Network is donating all of the Channel One News equipment
currently at Lake Region Middle School.
  • MetLife Foundation (MLF) and the National Association of Elementary School
Principals (NAESP) gave a $5,000 “Sharing the Dream” grant to Lake Region
Middle School.  

Ms. Arnold mentioned that some of the funds from this grant will be used for Ferry Beach.  Available dates for the spring are being reviewed.

  • Bridgton-Lake Region Rotary Club donated $500 towards the Ferry Beach
Project for middle school students.  
  • Alma Richards/Richards Family Trust donated $260 to Stevens Brook
Elementary School in honor of the 26 people killed at Sandy Hook.

Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the above block.  Motion carried unanimously.

Policies

Care of School Property by Students

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the Care of School Property by Students, File Code JICB, as a second reading.  Motion carried unanimously.

Community use of Buses – Application

A motion was made by Community Use of Buses – Application, File Code KGD-F1, as a second reading.  Motion carried unanimously.

Middle School Vision Statement

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the Middle School Vision Statement, File Code ADM, as a first reading.  Motion carried unanimously.




By Laws

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the revisions to the By Laws, File Code B, as a first reading.  

There was a discussion on the motion.

A motion was made by Peter Morrison, seconded by Philip Shane, to table the motion.  Vote:  7-Yes, 0-No.  The motion carried.

School Board Use of Electronic Mail

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the revisions to the School Board Use of Email policy, File Code BEA, as a first reading.  Motion carried unanimously.

Job Description

Response to Intervention

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the Response to Intervention (RTI) Coordinator job description, File Code GCA-R, 3.12, as a first reading.  Motion carried unanimously.

Personnel

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the following personnel items:

  • Rebecca Wark as a 1st Year Probationary Grade 2 Teacher at Stevens Brook Elementary School, retroactive to January 2, 2013, replacing Krystal Carriere who is on a leave of absence for the remainder of the year.
  • Kevin Judkins as a part-time Diversified Occupations 8th Grade Educational Technician III at Lake Region Vocational Center, retroactive to November 20, 2012.  This is a new position.
  • Kathy Winde as a Special Education Technician II at Songo Locks School, retroactive to January 2, 2013, replacing Connie Hodgdon who resigned
  • Marlene Thombs as an Administrative Secretary for the Transportation, Facilities and Food Service Director, effective February 1, 2013, replacing Merlene Morgan who is retiring
  • Paulette Theberge as a Special Services Secretary at the Special Services Office, retroactive to January 2, 2013, replacing Maureen Quinn who is transferring to another position
  • Additional Duty Position per spreadsheet
  • Request by Krystal Carriere for a Child Care Leave of Absence for the remainder of the 2012-13 school year.  Ms. Carriere has been on a leave of absence since the beginning of the year, pursuant to Family and Medical Leave
  
Motion carried unanimously.  

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to approve the above block.  Motion carried unanimously.


DISCUSSION ITEMS

None.

INFORMATION ITEMS

Committee Reports

Personnel Committee

Karla Swanson-Murphy reported that the Committee met on January 2 to review the Superintendent’s evaluation process.  As indicated in an email, she asked Board members to complete the evaluation form and bring it to the Board meeting on January 14.  The information will be compiled, the Personnel Committee will meet with Dr. Beecher on January 28, 2014 to discuss the results and the full Board will meet on February 4 in executive session to discuss the evaluation.

She also mentioned that in the spring, the Personnel Committee will review the “Qualifications and Duties of the Superintendent” and the evaluation form to make any revisions prior to the next evaluation cycle.  

Facilities Committee

Phil Shane reported that the Committee met prior to the meeting.  The following was discussed:

  • Food Service reimbursement
  • Construction project – working on stabilizing the heat in the vocational wing and other minor items
  • School Bus Purchases approved by the State – The Facilities Committee approved the list allowed by the State pending budget availability
  • The White House bid has gone out.  There have been inquiries but no one has come to look at the building.  The bids are due at the end of the month.
Liaison Committee

Cindy LeBlanc reported that the Committee will meet on February 4 at 5:30 p.m. at Songo Locks School.

Finance Committee

Janice Barter reported that the Committee will meet on January 10 at 7:00 p.m. at the Central Office.

Curriculum Committee

Janice Barter reported that the Committee will meet on January 16 at 3:30 p.m. at the Central Office.

Superintendent’s Report

Superintendent Beecher reported on the following:

  • Due to the Newtown, Connecticut incident, the District is looking at its facilities for short and long-term improvements for security.  A buzzer has been installed at Songo Locks School and Lake Region Middle School.  Parents are very appreciative of this.  Dr. Beecher received many emails from parents with suggestions of what could be improved.  These have been passed on to the Emergency Response Team for review.  Emergency procedures in the District are practiced on a regular basis.  Procedures/equipment will be reviewed for any items that will affect the budget or any technological changes that need upgrading.
  • The District had anticipated that there could be a possible curtailment so there should not be a problem with the curtailment of $114,000.  As the District does not receive much money from the State, the amount that was reduced from the District was minimal.
Personnel

  • Lisa Padulo has submitted her resignation as a Spanish Teacher at Lake Region Middle School, effective date to be determined.
  • Marlene Thombs has submitted her intent to transfer from the Accounts Payable Secretary position to the Administrative Secretary position for the Director of Transportation, Facilities, and Food Service.
  • Marie Dismore had a job re-evaluation and will move from an Educational Technician II - $15.62 to an Educational Technician III- $16.64, effective January 18, 2013.
  • Mary Hubka has submitted her intent to retire, effective July 1, 2013.
PUBLIC COMMENTS ON NON-AGENDA ITEMS

None.

ADJOURNMENT

A motion was made by Karla Swanson-Murphy, seconded by Karen Eller, to adjourn.
Motion carried unanimously.

The meeting adjourned at 8:00 p.m.
  
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                                                                                          Secretary

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                                                                                        Date Approved