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School Board Minutes 01/14/2013

Lake Region School District
Regular Meeting
January 14, 2013


There was a Regular Meeting of the Lake Region School Board on Monday, January 14, 2013 at Stevens Brook Elementary School.  

CALL TO ORDER AND ROLL CALL

Jody Gray called the meeting to order at 7:00 p.m.  Board members present were:  Janice Barter, Beth Chaplin, Jody Gray, Elaine Heuiser, Cindy LeBlanc,       Joseph McMahon, Richard Merritt, Laurie Mondville, Peter Morrison, Erica Pond Green, Philip Shane, and Karla Swanson-Murphy.  Karen Eller was excused.

Administrators present were:  Tonya Arnold, Carrie Castonguay, Kirsten Goff, Lisa Caron, Deborah Howard, Andrew Madura, Rosie Schacht, Joshua Sturk, Paul True, and Kathleen Beecher, Superintendent of Schools.

Others present were:  Barry Johnson and Julie Johnson.

MINUTES

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Minutes of the Regular Meeting of January 7, 2013.  Vote:  10-Yes, 0-No.  Motion carried.

PRESENTATION

Athletic Department Update

Mr. True shared the following information:

  • There were 186 students who participated in Fall sports as follows:  Cross Country – 15; Football – 32; Golf – 10; Boys’ Soccer – 36; Girls’ Soccer – 36; Field Hockey – 29; Cheerleaders – 14; and Volleyball – 14.
  • Concussion Update
  • The District is participating in a Colby College initiated Impact program  for concussion management.  Students are given an on-line test of cognitive questions to get baseline information.  If a student gets a concussion during the season they have to take the test again to see if the concussion has had an effect.  If so they will be retested again.  The District pays $500 a year to access the on-line test.
  • Fifteen students received concussions during the Fall Season as follows:  11 in football; 3 in Girls’ Soccer, and 1 in Cheerleading.  Two students in football and one in Girl’s Soccer were unable to continue in the sport due to the concussion.  The concussion information was collected by  David Enos, the Athletic Trainer.
  • Ninety-four out of 136 students have completed the Impact test for winter athletics.  Testing has not been completed to date as the school nurse has been out and the athletic trainer is only available on a part-time basis.
  • At the beginning of the next school year, the District will be required to adopt a policy on concussion management which will include impact testing, diagnosing, and return to play protocol.  


Athletic Department Update (continued)

  • Joey Austin, the Student Representative, mentioned that he had taken the impact test in his freshman and junior year, had several concussions in his junior year and was unable to continue playing football.
  • The Fall 2012, Western Maine Conference All-Academic Recipients were shared.  The following students participated in sports and received a grade point average above a 93:
  • Girls’ Soccer – Kasey Huntress, Sydney Hancock, Alyssa Kepler,        Kayla Gray, and Breanna Wilkinson
  • Cross Country – Savannah Devoe, Julie Carlson, Maude Meeker, and      Mason Kluge-Edwards
  • Field Hockey – Kathryn Cutting, Kayleigh LePage Kristina Morton,      Kayla Reinhard, Dana Fitzgerald
  • Boys’ Soccer – Michael Magelas, Tyler Laplante, and Patrick Irish
  • Football – Michael Triglione
  • Cheering – Kassandra Girard and Rashawnda Currier
  • Volleyball – Emma Walker and Kelsey Winslow
  • Students chosen for Lake Region Western Maine Conference All-Conference as as follows:
  • Field Hockey    
  • Lucy Fowler             1st Team
  • Christina Morton        2nd Team
  • Kayleigh Lepage         2nd Team and All State Selection
  • Girls’ Soccer
  • Sydney Hancock          1st Team and Western Maine Region All-Star
  • Golf
  • Adam Falk                       All Conference and Western Maine Conference
                                 Champion

  • Lakers Player of the Week – Students were selected as “Player of the Week” based on the following criteria:  well-rounded, making great choices, loyal to team, and good student athlete.  Students who have been recognized are as follows:
  • 9/24 – Football                – Mike Triglione
  • 10/2 – Girls’ and Boys’ Soccer – Patrick Irish/Hannah Perkins
  • 10/8 – Field Hockey/Volleyball – Casey Heath/Kelsey Winslow
  • 10/25 – Cross Country          – Mark MacDougall
  • Cheering/Golf                  – Frances Kimball/Adam Falk
Mr. Morrison asked what the status was for the Ad Hoc Committee regarding advertising.  Superintendent Beecher replied that Mr. True would need to lead the Committee.  If any Board members are interested in being on the Committee, let him know.

Mr. Shane expressed concern regarding a bus making two trips to the same location for two basketball games.  He suggested that all teams be transported at the same time.   


PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS

Sebago Elementary School, Kirsten Goff

  • The Geography Bee will be held on Tuesday, January 15.  Pauline Lyons, who retired from the District as a Sebago Elementary School Teacher, will be the Moderator.
  • The Ski Program started on Monday with 14 skiers.
  • The CHOICES Program started last Wednesday for all the elementary schools.
  • During the Early Release Days, teachers are working on improving their technology skills with Laura Gurley-Mozie.  She is sharing successful lessons that can be tweaked to use at different grade levels, RTI, grade level meetings, and Safety Care recertification.
Songo Locks School, Kirsten Goff reporting for June Conley who was ill

  • Songo Locks School opened its doors to students in January 4, 1993.  Muffins, coffee and a slide show were shown to staff before school that day.  A larger event this spring for the community is being planned to celebrate the school’s 20th anniversary.
  • The Geography Bee was held on January 7.  Cayla Bardsley won the competition and Emerson Dinsmore is the runner-up.
  • The Ski program began on January 7 with 69 grade 2-5 skiers participating.
  • The CHOICES Program began on January 7 for grade 5 students with Officer Gaumont.   
Special Services Director, Lisa Caron

  • The December 1 Child Count has been completed.  This is a count of all the special services students registered in the District.  There are 330 students reported.  This is the lowest number since Ms. Caron has been here.  
  • There are currently 4 vacancies in the Department; three Day Treatment Technicians and one teacher at the Middle School.  
  • The Special Services Office is in transition with two new secretaries;
Maureen Quinn has replaced Barbara Moulton who has retired, and Paulette Theberge replaced Maureen Quinn.

Policies

Weapons, Violence and School Safety

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the revisions to the Weapons, Violence and School Safety policy, as a first reading.  Motion carried unanimously.

Student Education Records and Information Administrative Procedures

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Student Education Records and Information Administrative Procedures, File Code JO-R as a first reading.  Motion carried unanimously.

Middle School Vision Statement

A motion was made by Karla Swanson-Murphy, seconded by Karla Swanson-Murphy, to approve the Middle School Vision Statement as a second reading.  Motion carried unanimously.

School Board Use of Electronic Mail

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the revisions to the School Board Use of Electronic Mail, File Code BEA, as a second reading.  Motion carried unanimously.

Response to Intervention (RTI) Coordinator

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the Response to Intervention (RTI) Coordinator job description, 3.12, as a second reading.  Motion carried unanimously.

Personnel

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the appointment of Kimberly LeClair as a Diversified Occupations Teacher at Lake Region Vocational Center, replacing Courtney Kennedy who resigned.  Motion carried unanimously.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the appointment of Barbara Collins as a Spanish Teacher at Lake Region Middle School, replacing Lisa Padulo who resigned.  Motion carried unanimously.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to approve the appointment of Kelly Chaine as a Special Education Technician II, retroactive to December 3, 2012.

Superintendent Beecher explained that Ms. Chaine had been working as a Long-Term Substitute since the Fall while waiting for her State Authorization to come.  It finally was issued by the Department of Education on December 3, 2012.

Vote:  11-Yes, 1-No.  Motion carried.

Appointment of School Board’s Team to negotiate the Collective Bargaining Agreement with the Lake Region Teachers Association.  

Jody Gray announced that Joseph McMahon, Richard Merritt, and Peter Morrison have agreed to be on the School Board’s Team for negotiating the Lake Region Teacher Associations Contract.  

INFORMATION ITEMS

Committee Reports

Curriculum Committee

Deborah Howard confirmed that the meeting scheduled for December 16 was rescheduled to January 23, 2013 at 3:30 p.m.


Personnel Committee

Karla Swanson-Murphy reported that the Committee met prior to the Board meeting and the following items were discussed:

  • The philosophy of the Family and Medical Leave Act was discussed.  Based on legal advice, if an employee has a substitute, the person will be included as an information item on the agenda.  If no substitute is needed, there is no need to include it on an agenda.  
  • Five job descriptions were also discussed and will be included on the next agenda on February 4.   
  • The Superintendent’s Evaluation process was discussed.  The Personnel Committee will meet on February 28 to discuss the results of the evaluation with the Superintendent and the Board will meet in Executive Session on February 4 to review the results.
Liaison Committee

Cindy LeBlanc reported that the Liaison Committee will meet on February 4 at 5:30 p.m.

Finance Committee

Janice Barter reported that the Committee met on January 10 and the following items were discussed:

Two policies were reviewed and will be reviewed further to make them more user friendly.
The State’s curtailment for the District is $114,000.
The budget process was reviewed.  The Budget will be presented to the full Board on February 2.   

Facilities Committee

Phil Shane reported that the Committee has not met since the last meeting.

Ms. Heuiser asked for clarification on the mirrors in the Culinary Arts Room at Lake Region Vocational Center.

Rosie Schacht mentioned that the American Federation of Culinary Arts came to do an inspection of the Culinary Arts area as the Vocational Center is working towards having Culinary Arts students take a State or National Certification test at the end of the student’s second year.  The stove hood is in the middle of the room so mirrors have been installed so the instructor can see all the students all the time.  The mirrors were $38.00 each.  Ms. Schacht mentioned that she would like to install the mirrors in the Automotive Technology and Construction Technology areas also.  Mr. Madura mentioned that he is working with the contractor for ideas on how to correct the issue.

Superintendent’s Report

  • Superintendent Beecher mentioned that a buzzer system has been installed at Songo Locks School and Lake Region Middle School.  Parents are very appreciative of the added safety measure.  Many parents sent emails to the

Superintendent’s Report (continued)

Superintendent regarding suggestions for improving security at the schools.  The information has been forwarded to the Emergency Response Team.  Superintendent Beecher shared that the schools practice various safety drills on a regular basis.  The Administrators are looking at procedures and looking at any items that may need to be budgeted as technology has changed over the years.
  • The District was expecting the curtailment which the State put into place.  The District will lose $114,000.  The Financial Coordinator and Dr. Beecher will watch the budget and, if necessary, request a spending freeze.  
Personnel

Teresa Odum has resigned as a K-2 Educational Support Technician at Songo Locks School, effective January 18, 2013.  

PUBLIC COMMENTS ON NON-AGENDA ITEMS

EXECUTIVE SESSION

Student Matters

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to go into Executive Session to discuss a student matter, pursuant to M.R.S.A. 405 6.B.  Motion carried unanimously.

The Board went into Executive Session as 8:03 p.m.   Guy Stickney, the student, and the student’s parents were invited to attend.  

The Board returned to Public Session at 8:17 p.m.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to readmit the student to school.  Vote:  9-Yes, 0-No.  Motion carried.

A motion was made by Janice Barter, seconded by Elaine Heuiser, to go into Executive Session to discuss a student matter, pursuant to M.R.S.A. 405 6.B.  Motion carried unanimously.

The Board went into Executive Session at 8:20 p.m.  Guy Stickney, the student and the student’s parents were invited to attend.

The Board returned to Public Session at 8:43 p.m.

A motion was made by Jody Gray, seconded by Janice Barter, to expel this student from school pursuant to 20-A M.R.S.A. Section 1001(9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her parents written notice of this action and the reasons therefor.

Motion carried unanimously.





Executive Session (continued)

A motion was made by Janice Barter, seconded by Elaine Heuiser, to go into Executive Session to discuss a student matter, pursuant to M.R.S.A. 405 6.B.  Motion carried unanimously.

The Board went into Executive Session at 8:50 p.m.  Guy Stickney was invited to attend.  The student and parents were not present.

The Board returned to Public Session at 8:55 p.m.

A motion was made by Jody Gray, seconded by Laurie Mondville, to expel this student from school pursuant to 20-A M.R.SA. Section 1001(9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her parents written notice of this action and the reasons therefor.

Vote:  10-Yes, 0-No.  Motion carried.

ADJOURNMENT

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to adjourn.
Motion carried unanimously.

The meeting adjourned at 8:55 p.m.

                                                                                ________________________
                                                                                          Secretary

                                                                                ________________________
                                                                                        Date Approved