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School Board Minutes 05/06/2013

Lake Region School District
Regular Meeting
May 6, 2013


There was a Regular Meeting of the Lake Region School Board on Monday, May 6, 2013 at 7:00 p.m. in the Cafeteria at Lake Region High School.  

CALL TO ORDER AND ROLL CALL

Jody Gray called the meeting to order at 7:00 p.m.  Board members present were:  Janice Barter, Beth Chaplin, Elaine Heuiser, Joseph McMahon, Peter Morrison, Erica Pond Green, and Philip Shane.  Karen Eller, Cindy LeBlanc, Donna Norton, and Karla Swanson-Murphy were excused.  Richard Merritt was absent.
APPROVAL OF AGENDA

A motion was made by Janice Barter, seconded by Peter Morrison, to approve the agenda with the addition of the agenda addendum.  Motion carried unanimously.

MINUTES

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the following Minutes as a block:

  • Regular Meeting of April 1, 2013
  • Special Meeting of April 8, 2013
  • Regular Meeting of April 22, 2013
Motion carried unanimously.

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the above block with the correction of the following on the April 22, 2012 minutes:

Page 5 – Drop Out Prevention – Change “K-13” to “K-12”   

Motion carried unanimously.

PRESENTATION

NECAP Presentation

Deborah Howard distributed a Power Point Presentation and explained it as follows:

  • The NECAP tests were given between October 1 – 23, 2012.
  • The test included reading and mathematics sessions for students in grades 3 through 8.  Students in grades 5 and 8 also had writing sessions.
  • The test questions were designed to assess the NECAP Grade Level Expectations.  
  • The power point shared the following schools scores in reading, writing and mathematics:   Sebago Elementary School, Songo Locks School, Stevens Brook Elementary School, and Lake Region Middle School.  
  • The label A - 0 means apples to oranges which would be the Grade 3 class of this year to last year’s Grade 3 class.

NECAP Presentation (continued)

  • The label A - A means Apples to Apples.  That is a comparison of grade 2 students last year with grade 3 students this year.  
  • N/A means that there were not 10 students in the sub-group.
  • The District summary combines all three elementary schools.
  • Socio Economic area – equates with the low income free and reduced lunch.
  • The high school data had been presented in the fall but was included in the packet.
A copy of the power point was attached to the Minutes.

  • In 2014-15, the State will be changing to the “Smarter Balanced Assessments” .   
  • The new system which is being developed will be valid, reliable, and fair next-generation assessments aligned to the Common Core State Standards in English Language Arts/Literacy and Mathematics for grades 3-8 and 11.  
  • A summative assessment will:
  • Be administered during the last 12 weeks of the school year.  
  • It will consist of a computer adaptive test and performance tasks that will be taken on a computer, but will not be computer adaptive.
  • Accurately describe both student achievement and growth of student learning as part of program evaluation and school, district, and state accountability systems
  • Provide valid, reliable, and fair measures of students’ progress toward, and attainment of the knowledge and skills required to be college- and career-ready.
  • Capitalize on the strengths of computer adaptive testing – efficient and precise measurement across the full range of achievement and quick turnaround of results.
  • Challenges – Below are some of the initiatives the District has been working on to improve learning:
  • Content area reviews to Common Core Standards
  • Curriculum Mapping using Rubicon Atlas
  • Data Walls
  • Expanding daily writing to all content areas
  • Expanding use of successful programs (ex.  Lindamood-Bell, Kahn Academy)
  • Fostering school-wide sense of accountability for all students.
  • Future mathematics coach at Lake Region Middle School
  • Nutrition-based school breakfasts and lunches (to help with brain development)
  • Positive Behavior Interventions and Support Collaboration (PBIS)
  • Professional Development through Book Studies, conferences, class offerings, visitations, etc.
  • Reading Recovery
  • Response to Intervention Coordinator (RTI)
  • Schedule changes to accommodate Interventions and Program Restructuring
  • Special Education Support
  • Standards Interventionists (K-5)
  • Summer School – (grades 6-8 and 9-12)
  • Teacher Leaders in Writing
NECAP Presentation (continued

  • Title I Intervention
  • Year-long Practice using Release Items
  • Work related to improving communication with parents and parent involvement
   
A report “Reaching Higher” was distributed which was written by The Common Core State Standards Validation Committee for the Board to read.   

Questions/Answers

The reading wall is a wall in a confidential classroom where every student’s reading level is on a popsicle stick.  With a quick look, it can be determined where a student is with their reading skills.  The school can celebrate the students who have improved or they can work with students who need additional assistance to get them to grade level.

PUBLIC COMMENTS ON AGENDA ITEMS

  • Barry Johnson, spoke as a teacher and a citizen.   He requested that the Board reconsider the date of graduation for the upcoming calendar.  It is slated for Father’s Day which is not a good day for graduation.
  • The Pleasant Mountain Ski Club shared that the cluster workshop days which are included in the proposed calendar worked out very well this year.  Students arrived at the mountain early, there was better participation, students worked well with the instructors, and it is an important after school activity.  
  • Never ever skiers became skiers in half the time because of the additional hour on the slope.  Volunteers saw students transition through all levels of skiing.  
ADMINISTRATIVE COMMENTS

Stevens Brook Elementary School - Cheryl Turpin

  • Kindergarten Screening was held on April 24 and 25.   The registration component of the Kindergarten Screening will be on May 22, 2013.  Students will participate in activities with a Teddy Bear theme including a picnic, story, and song.   Kindergarten teachers will be working with the students and parents will meet with Cheryl and the Literacy Coach.  
  • Kindergarten students will be making individual class trips to the Bridgton Library this week.  Parents are invited to go and bring a pre-school student.  They can get a library card with the parent’s permission.  
  • The Mother – Son Carnival was held last Friday.
  • Grade 5 students will visit the Bridgton Historical Society.
  • For Teacher Appreciation, the PTA provided a luncheon for the teachers.
  • Grade 5 students will be taking the Science MEAs.
  • On Saturday, there will be a fund raiser to raise money for the school by people test driving a Chrysler.   
Songo Locks School – June Conley

  • Kindergarten Screening was held in April.  
  • Kindergarten Registration will be held tomorrow from 3:30 p.m. to 4:30 p.m. and 5:30 p.m. to 6:30 p.m.  Several stations will be set up with hands-on activities.  Mrs. Conley and Mr. Dickerson will meet with the parents while students are working with the teachers.
  • The PTC was thanked for everything they did during teacher appreciation week which included chalk drawings on the patio, each teacher receiving a trophy cup, children drew portraits of their teacher and the office staff.   Baseball is the theme of the week and on Friday there will be a tailgate luncheon for staff.  
  • Pride in Our School Day will be on May 21.  Hot dogs and popcorn will be served and there may be a special guest.  
  • Many field trips are planned.  
  • Science MEAs will be given this week.
Sebago Elementary School - Kirsten Goff

  • Fourteen students were screened for kindergarten.  Kindergarten Registration Night will be held on Monday,     May 13 from 3:30 – 4:30 and 5:30 – 6:30 p.m.  
  • Grade 2 students from Sebago Elementary and Stevens Brook Elementary Schools went to Ted Greene’s Maple Syrup Farm on Thursday, April 4 to see how maple syrup is made.  The trip was made possible through the Maine Agriculture in the Classroom grant.
  • The District-wide 4th and 5th grade Band and Chorus Concert was a success.  Students did a wonderful job.
  • Mrs. Tupper started a Running Club on April 8.  Students are running after school on Mondays and Wednesdays through the end of May.  Over 25 students signed up.  Several volunteers are helping.
  • Most Parent Teacher Conferences were held during the week of April 8.   They were well attended.
  • The annual Science Fair was held on April 24.  There were many wonderful experiments and displays including projects with plants.   1st Place winners from each grade are as follows:  Mac Schwieterman, Kindergarten;        Brian Lucy, Kevin Lucy, and Aliviah Berry – Grade 1 (a tie); John Tarantino – Grade 2; Elizabeth Stefaniak – Grade 3;  Matty Amesbury – Grade 4; and Madison Cohoon – Grade 5.
Sebago Elementary School – Kirsten Goff (continued)
   
  • Studens in grades 3 – 5 went to Lake Region Vocational Center to participate in the annual Career Fair.
  • The Grade 6 Band will be visiting Sebago Elementary School on May 7 to help encourage students to play an instrument in elementary school and to continue to play when they get older.
  • The Oriental Lodge in Bridgton has once again donated bikes as a part of their Bikes for Books programs.  The top readers in the 5th grade, one boy and one girl, will each win a brand new bike.  Bikes will be presented on Friday, May 24, at the end of the annual Grandpal’s Day Celebration.


Sebago Elementary School – Kirsten Goff (continued)

  • Grandpals Day is on May 24.  The theme this year is literature, with a focus on the fairy tales and folk tales that are found at Story Land.  Each classroom chose a book to feature and families will get to visit each room to learn more about the story and to do an activity related to the story.  
  • Field Day is scheduled for Tuesday, June 4 at Camp O-At-Ka.
  • The 5th grade will have a visit from the Maine Energy Education Program (MEEP) on Thursday, June 6 to learn more about our environment.
  • The all-school field trip to Story Land is planned for Friday, June 7.
  • The PTC will be sponsoring a Teacher Appreciation Luncheon on Friday.  It is really appreciated by the staff.
Special Services Department - Lisa Caron

  • Kind Screening Summary
  • 132 students are entering kindergarten
  • 25 students were previously identified with a disability and already have an Individual Education Plan (IEP) at CDS (Community Development Services)
  • 117 students were screened on April 24 and 25
  • 15 students were not screened that are identified and have an IEP
  • Kevin Geel was thanked for his work in setting up the process.   It went very well.  
  • Special Services has done their part for kindergarten registration.  
  • Students from the Middle School and High School participated in the Special Olympics.  Nicholas Cony-Blake participated and when he got off the bus at the high school, a large group of staff, including the office staff, were outside waiting for him.   
ACTION ITEMS

Lease-Purchase

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve doing a lease-purchase for Lake Region High School and Vocational Center furniture and equipment needs.

Sherrie Small mentioned that at the beginning of the construction project money had been planned for furniture and equipment.  During the process of replacing windows at the high school, the District learned that they could not purchase the windows through a lease-purchase.  The Construction Committee reviewed the budget and used $180,000 to pay for the windows from the project which had been set aside for furniture and equipment.   A pared down list of needs at the High School, Vocational Center and the ESP Building was distributed and the Board was asked to approve doing a lease-purchase for the items.  
 
The funds are not currently included in the budget.  The District is currently working on collecting late damages for the Educational Support Building.  It is anticipated that $40,000 will be able to be paid this year, between the funds collected and remaining balances in the vocational center and maintenance budgets.  Two additional payments will be budgeted for the next two years.

Vote:  5-Yes, 2-No.  Motion carried.

2013-14 School Calendar

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the 2013-14 school calendar as a first reading.

  • Superintendent Beecher explained that a survey was done through Infinite Campus to any parents or staff who had a valid email with the District.   She reminded people that if they change their email to be sure to give it to the office at their child’s school so that it can be updated.  There were a couple of complaints with clustering the workshop days, but there was overwhelming support from parents to do this.  
  • The Leadership Team changed the PC (Parent Conference) days to NS (Non-Student Days).  Parent/Teacher conferences are usually done in the evening and this gives teachers the flexibility if their conferences are done to take off the non-student day.  Parent/Teacher conferences will be held in November and March.
  • New legislation was passed that sending school calendars have to be within nine days of the District’s calendar.  Sacopee Valley’s calendar is within one day and Fryeburg Academy does not follow the same rules.
  • Graduation is planned for June 15.  It was originally scheduled for June 8 but that would allow for only 2 storm days.  The average for the District is 4 – 5 days.  The Board can discuss this.
Discussion included the following:

  • Several schools have three student days prior to Labor Day.  As Labor Day is the last long weekend of the summer, businesses who employ students and staff who own businesses appreciate having Friday as a no school day.  
  • The June early release day is not needed.  Teachers need that half day for standards compilation.  
  • Is it possible to have graduation on a Saturday and avoid Father’s Day weekend?   The State Track and Field meet is on the first Saturday of June and the New England Track and Field meet is on the second Saturday.  There are only a few students from the District who usually compete in the New England meet.  
  • The State statute requires that every Superintendent send in a calendar showing their student days and the graduation date.  
Vote:  4-Yes, 3 – No.   Motion carried.  

Coop Ice Hockey Team

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve having a Coop Ice Hockey Team for 2013-14 with Fryeburg Academy and Oxford Hills.

  • Mr. True explained that the District has had a Coop Ice Hockey Team with Fryeburg Academy.  Due to circumstances, there may not be enough skaters to have a varsity team.  By including Oxford Hills in the Coop, it will ensure that there will be enough skaters to have a varsity team.   It will also reduce the costs for the District and allow students to pay less to participate in the sport.  These students have grown up with the Lake Region Youth Hockey League and have played together from a young age.
  • Mr. True drafted the letter that was distributed and it will be signed by the Principals in all three districts.
Coop Ice Hockey Team (continued)
  • Mr. True and administrators from the other two schools will present their request to the Maine Principal’s Association’s Management Committee on    May 9.  
  • Oxford Hills has 12 skaters.  
  • The school has had a JV or Club team for 5 years.  
  • All three schools use Bridgton Academy for their ice time.
  • The Districts will split the transportation costs.  If there is an away game, Oxford Hills’ students will be bussed by school transportation to Lake Region, depending on where games are.
  • The game times are based on ice time availability.
  • Lake Region’s coach would remain the head coach.  There may be an assistant from each of the other schools.  
  • Many schools have combined teams to have enough students.    
Motion carried unanimously.  

Policies

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the following policies as second readings as a block:  

  • Computers, File Code IGAK
  • Drop Out Prevention, File Code IGBI
  • Drop Out Prevention Plan, K-12, File Code IGBI-R
Motion carried unanimously.

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the block.   

Computers

An amendment was made by Elaine Heuiser to add  in the second paragraph the word “exclusively” after the word “computers in the second line.  There was no second.  

Drop Out Prevention  Plan

An amendment was made by Elaine Heuiser to add an item as follows:  Expand study hall opportunities to help students do their homework and prepare for class.  There was no second.

Vote on approving the policies as a block:  7-Yes, 1 –No.  Motion carried.  

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the following policies as first readings:

General Fund – Fund Balance Policy, FC-DG
Investment Policy, FC-DFA



Policies (continued)

The following changes were made to the General Fund – Fund Balance Policy –

2. C. – Unbold the heading
           Paragraph 3 – Change “Director” to “Coordinator”

Motion carried unanimously.

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the block.    

Motion carried unanimously.

Personnel

A motion was made by Janice Barter, seconded by Beth Chaplin, to approve the following Personnel items:

  • Reappointment of Directors/Supervisors per the Memo dated April 30, 2013
  • Reappointment of Educational Support Personnel for the 2013-14 school year per the revised Memo dated May 6, 2013.
  • Appointment of Russell Moores as a Construction Technology Teacher at Lake Region Vocational Center for 2013-14.
Motion carried unanimously.

DISCUSSION ITEMS  

None.

INFORMATION ITEMS  

Facilities Committee

Phil Shane reported that the next meeting will be on May 20 before the Board meeting.

Finance Committee

Janice Barter reported that the Committee met and discussed the following:

  • Lease-purchase of the furniture and equipment for the High School and Vocational Center.
  • Two finance-related policies which were included on the agenda.
Curriculum Committee

Erica Pond Green mentioned that the Committee had not met since the last meeting.  





Superintendent’s Report

  • The District has received notice that students will be attending Charter schools as follows:
  • Five students from Lake Region High School will be attending the Baxter Charter School; 4 students will be in grade nine and one in grade 10.  
  • One student from Naples in grades one/two will be attending the Fiddlehead Charter School in Gray.  
  • Students have the right to attend any approved Charter school.  The State sets the tuition rate, which is on the web, which will be paid to the Charter school directly by the District.  
  • The Maine Math and Science School is paid directly by the State.
  • Superintendent Beecher heard many comments that people were impressed by the Annual Report.  She read it cover-to-cover like she didn’t know anything about the District and it was very informative.
  • Everyone was reminded to attend the District Budget Meeting on Tuesday, May 7 at 6:30 p.m. to vote on the budget amounts.  
  • The Budget Validation Referendum will be on May 21.  Polls will be open in each town from 8:00 a.m. to 8:00 p.m.  Superintendent Beecher is working with Jamie Riel to have exit polling for voters to share if they thought the budget was too high, ok as is, and why they voted the way they did.
  • The Governor very quickly implemented a grading system for the State of Maine.   
  • Stevens Brook Elementary School received a B; Songo Locks School, Sebago Elementary School, and Lake Region Middle School received a C, and Lake Region High School received a D.
  • All elementary schools were based on half proficiency and half growth.   The growth was determined by looking at the lowest 25% to see if they are improving.
  • The school is also ranked on their Participation rate – if the attendance rate is under 95%, the school received a C; if it was 91%, the school received an F.
At the high school, the graduation rate is used.  The State is using 94.5% for its participation rate, it is not known why.  Another school had a 94.5% rate and it was rounded up to 95%.
  • Students took the SAT tests on Saturday.  Twenty students did not take the test.  The high school has a week to get students to make up the test unless it was an excused absence.   The test is mandatory for students and it counts as a graduation requirement.  If they take it late, it will not count towards the participation rate.  
Personnel

  • Gabe Beury-Moore, an educational technician, resigned, effective April 23, 2013.
     
MLTI Technology Update

Joshua Sturk explained that the Governor had announced that Districts could choose from 5 vendors in the State.   
  • HP (Hewlett Packard) will be the primary provider in the State of ME.   
  • Mr. Sturk went to Yarmouth to see a presentation by Apple.  The I Pad and MacBook Air was displayed.
  • There will be a Webinar on the HP solution.  
  • All the possibilities will be looked at and a decision of what is best for the District will be made.
  • Pricing – Apple bid a very high price – They gave a primary price of $273 per seat for the MacBook Air if you purchased a certain volume.  If below that volume, the price would be $419.00 per seat. (Tier II pricing).  It was hoped that this would make the State select Apple as the primary provider.  Apple has since said they would honor their Tier I pricing across the State of Maine.
PUBLIC COMMENTS ON NON-AGENDA ITEMS

What is the participation rate at the elementary level on testing:
  • SBES – 99.6
  • SES – 100%
  • SLS – 100%
The tests are given during the day and during the week when students are normally in school.  It is much easier to have good student participation.   

  • The SATs are administered by the College Board; they are held on a Saturday; and student’s are bussed to the site.   The test was previously given in April.  
  • In May, students are already starting their summer jobs.  
  • The SAT benefits students entering college as they do not have to pay to take the test.  
  • There is an additional Augmentation test that the District gives as the SAT tests do not meet the Common Core Standards.
An announcement was made that there would be a meeting on Immigration on Friday, May 17 at 6:00 p.m. at the Bridgton Community Center.  A Bill is going to be presented in Congress and information will be given on the history of the subject.  

Peter Morrison mentioned that he had attended the “spice” presentation which was held on April 29.  He commended Ms. Joly, Trooper Green and Mr. Banks for the presentation.   

ADJOURNMENT  

A motion was made by Janice Barter, seconded by Beth Chaplin, to adjourn.

The meeting adjourned at 8:43 p.m.  

                                                                                                                   _____________________________
                                                                                 Secretary

                                                                   _____________________________
                                                                       Date Approved