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School Board Minutes 10/21/13

LAKE REGION SCHOOL DISTRICT
REGULAR MEETING
October 21, 2013

There was a Regular Meeting of the Lake Region School Board on Monday,
October 21, 2013 at 7:00 p.m. at Stevens Brook Elementary School.
         
CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.   Board members present were:  Debra Albert, Stan Buchanan, Beth Chaplin, Karen Eller, Cindy LeBlanc, Joseph McMahon, Richard Merritt, Peter Morrison,   Erica Pond Green, and Philip Shane and Amina Meziani, the Student Representative.   Board members absent were: Jody Gray and Elaine Heuiser.

Administrators present were:  Tonya Arnold, Carrie Castonguay,     June Conley, Kirsten Goff, Lisa Caron, Deborah Howard, Sherrie Small, Joshua Sturk, Cheryl Turpin, and Kathleen Beecher, Superintendent of Schools.  Andy Madura was absent.

Others present were:  Julie Johnson and Brook Sulloway.

APPROVAL OF AGENDA

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the agenda as presented.  Motion carried unanimously.
       
MINUTES

A motion was made by Richard Merritt, seconded by Stan Buchanan, to approve the Minutes of Regular Meeting of October 7, 2013.  Motion carried unanimously.   
           
PRESENTATION

Professional Development Update

Joshua Sturk and Deborah Howard did a power point presentation on professional development as follows:  

2013-14 Goals

Data Analysis and Assessment
  • Student Data using Scantron
  • Teacher Data using PD 360
  • Curriculum is being entered and updated using Rubicon Atlas
  • K-6 Mathematics Program, enVision, is being implemented this year
  • K-2 RTI Aimsweb is being implemented
Professional Development Projects

The following projects will be helf and funded using Title II and Title VI funds.

  • October Staff Professional Development Day
  • November Curriculum Showcase
  • ASCD Administrators Conference – Teach Evaluation and Technology
  • Common Core Writing Seminars
  • Literacy Conferences
  • Professional Study Groups
Professional Development Projects (continued

  • Summer Technology Institute
  • 7-12 Math Programs with Jim Curry
  • STEM Project  
A Curriculum Showcase will be held on the Teacher Workshop Day on November 8.  

Sessions held on that day will include the following:

  • Delivery of Instruction
  • Classroom Management
  • Planning and Preparation for Learning
  • Family and Community Outreach
  • Professional Responsibilities
  • Assessment, Monitoring, and Follow-up
                                                          
PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS  

Sebago Elementary School – Kirsten Goff

  • NECAPs are done, packed up and ready to be shipped.  
  • Scantron testing will be done on the next two Mondays for grades 3-5.
  • On Halloween, Chewonki will be visiting the school.  The annual Preschool Parade will be held at 1:00 p.m. where the local preschoolers come into the school in their costumes to “trick or treat” in each classroom.  This introduces them to the school and sets in motion positive vibes for the children before they start coming to school.
  • Parent/Teacher Conferences will be held the week of November 4 with most of them scheduled for the evening of November 5.  The Scholastic Book Fair will also be held that same week.
  • Tooth Protectors will be at the school on November 4 and 5.
  • The Veteran’s Day Celebration will be held on Tuesday, November 12 at 12:30 p.m.  
Songo Locks School

  • NECAPs have been completed.  
  • Scantron Testing for grades 3-5 started today.
  • Kidsville News and mascot Truman came to Songo Locks School on Friday, October 18.  Annabelle Montgomery won the coloring contest.  
Mrs. Nielsen’s classroom enjoyed a lunch catered by Forest Falls café and their pictures will be in next month’s Kidsville News.
  • Songo Locks School’s Leadership Team and staff have worked on a slogan for the school.  It is “At Songo Locks we, ENGAGE, ENCOURAGE, EMPOWER together”.  On Friday, Lifetouch came along with the Q Team to take an all school photo of everyone dressed in Laker colors and
Songo Locks School (continued)

  • forming 3 E’s in front of the school.  The photo is being produced by Lifetouch and will be displayed in the school.
  • Parent/Teacher Conferences will be held on the evening of     November 6.
  • The Scholastic Book Fair will be held from November 4 through 8.
Stevens Brook Elementary School – Cheryl Turpin

  • Grade 4 classes have been going on field trips to Holt Pond with LEA this week.
  • The school received the Fresh Fruits and Vegetables grant again.  
   Mrs. Phillips is doing research on the various fruits and
   vegetables and is sharing videos, etc. with the students.
  • NECAPs are done and Scantron testing has begun.
  • Progress Reports went home last Friday.
  • The Book Fair will be held next week.  
  • Picture retakes are on November 7.
  • “We are Stevens Brook” will be the school song for School Meeting.
Special Services Update, Lisa Caron

  • There is still one educational technician vacancy at the high school.  Interviews have been held, but no one has been hired to date.  
  • The Department is busy with IEP meetings.  There were 18 transfers-in meetings and several referrals.  
  • There has been a lot of IPAD training in grades K-5, using grant money.
  • There are about 43 IPADs in the District right now.  Mrs. Caron is hoping to purchase 30 – 35 more.  
  • Another focus is to make sure all special education staff are trained in Safety Care, the State approved program.  An upcoming training will be held on November 8, the same day as the Curriculum Showcase.
ACTION ITEMS

Personnel

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the following items as a block.

  • Ann Bragdon as an Educational Technician III for the Alternative Education Program at Lake Region High School which is located at the Crooked River Adult and Community Education Center, effective October 22, 2013 for the remainder of the 2013-14 school year.  This is a one year only position.
  • Janine Rocca-Chaine as a Permanent Substitute for the Special Services Department, effective October 1, 2013 for the remainder of the 2013-14 school year.  This position will be paid with federal funds from the Local Entitlement grant.
Motion carried unanimously.

Personnel (continued)

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the above block.

Motion carried unanimously.
                                            
Request for Overnight Field Trip

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the request for an Overnight Field Trip with Safe Passage to Guatemala.

Brook Sulloway mentioned that it would be an identical trip as was taken last year.  The students have several days to interact with children and it is a real opportunity for students to use the Spanish language.

The trip will cost approximately $1,700 per student.  Subsidy is available for chaperones. Safe Passage has certain requirements.  The group is hoping to raise $300 to $400 per student.  Last year, two students raised their whole amount. There are currently two to three students interested in the trip.  It is not being marketed until it has Board approval.

Safe Passage does a great job keeping everyone safe.  There were no issues with the trip last year.  The group will be tourists for one day and the remainder of the time is spend working with the people.

Motion carried unanimously.              

Policies

Referral and General Education

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the Referral and General Education, File Code IHBAA, and Referral Procedures and General Education Interventions, File Code IHBAA-R, as second readings, as a block.  Motion carried unanimously.

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the block.  Motion carried unanimously.      

Removal of Policies, Second Readings

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the removal of the Identification of Learning Disabled Students policy, File Code IHBACA, and Grievance Procedure for Persons with Disabilities, File Code IHBAL, as second readings, as a block.

Motion carried unanimously.

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the block.  Motion carried unanimously.
  

Policies, First Readings

Graduation Requirements

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the Graduation Requirements, File Code IKF, as a first reading.

Erica Green mentioned that the Curriculum Committee has reviewed the policy with Mr. Finn.  Major changes in the policy are as follows:

  • Fine Arts Academies require one more credit.
  • Students need one credit each in American History and U.S. History.  
  • The total number of credits to graduate is 22 credits for 2014,     23 credits for 2015, and 24 credits for the Class of 2016.
The biggest change is earning credit for the academies.  When they began, students were required to go, but they received no credit.  If they did not attend the academy, there were no repercussions.

Janice Barter mentioned that the “Note 1-4” were more rationale and not policy.  She asked Board members to review this before the next reading.  Deborah Howard mentioned that this was included to indicate that students would be getting credit.

Vote:  6-Yes, 5-No.  Motion carried.  

Certification of Achievement

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the revisions to the Certification of Achievement, File Code IKF-A, as a first reading.

Motion carried unanimously.   

Job Descriptions, Second Readings

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the following job descriptions, as second readings, as a block:

  • Principal, 3.06.1
  • Vocational Center Director, 3.21
  • Director of Special Services, 3.50
Motion carried unanimously.

A motion was made by Richard Merritt, seconded by Beth Chaplin, to approve the above block.  Motion carried unanimously.  
 
DISCUSSION ITEMS

None.


PUBLIC COMMENTS ON NON-AGENDA ITEMS

Concern was expressed regarding Alternative Education students at Crooked River being suspended or expelled and only having a short time to make up their work.  Superintendent Beecher responded that the Board could not discuss suspension, expulsion, re-entry in public session other than in general terms.

INFORMATION ITEMS

Committee Reports

Personnel Committee

Karen Eller reported that the Committee met prior to the meeting and reviewed several Secretarial job descriptions and made minor changes.  They will be included on the next School Board agenda for Board action.

Liaison Committee

Cindy LeBlanc reported that she was elected as Chairperson of the Committee.  

A Dine and Discuss for employees will be held on November 19 (this is a date change) from 4:30 – 5:30 p.m.  Culinary Arts will be preparing the food.  John Mayo will be making up posters.  The next meeting will be on November 18 at 5:00 p.m. at Lake Region Vocational Center.

Facilities Committee

Phil Shane reported that the Committee will meet on November 4 at 6:00 p.m. at Songo Locks School.

Curriculum Committee

Erica Green mentioned that the Committee met on October 16.  The Committee reviewed new schedule changes at Lake Region Middle School and High School and reviewed policies.  The next meeting is scheduled for November 13 from 3:30 to 5:30 p.m.

Finance Committee

Joseph McMahon reported on the first two Finance Committee meetings as follows:

September 19:  The Committee discussed the State Auction; warrant questions, finance schedule, draft meeting schedule, an update on the draft audit, and having a Pre-Kindergarten program.

October 17:  The Committee discussed the High School pellet boiler silo; QSCB Bond Federal Interest Subsidy Credit reduction; Mr. Madura picked out a truck and a caravan at the State auction; budget discussion of the overcrowding at Songo Locks School and the possibility of sending some of the students to Crooked River Elementary School.  The Committee asked for costs to do this and asked for the review of certain programs to continue or cut for savings.  

The next meeting is scheduled for November 14 at 6:00 p.m. at the Central Office.

Superintendent’s Report

Superintendent Beecher reported on the following:

  • Teacher negotiations – The group has been negotiating since last February.  Traditional negotiations ended in May and mediation was requested.  The group will meet tomorrow for the first of two scheduled meetings.
  • Superintendent Beecher will be attending the Superintendent’s Conference in Augusta on Wednesday.
  • Superintendent Beecher, Janice Barter, Beth Chaplin, Deb Albert and Richard Merritt are planning to attend the Maine School Management Fall Conference.
Executive Session

None.

ADJOURNMENT

A motion was made by Richard Merritt, seconded by Beth Chaplin, to adjourn.  Motion carried unanimously.

The meeting adjourned at ----8:20 p.m.

                                                                ___________________________
                                                                           Secretary

                                                                ___________________________
                                                                         Date Approved