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School Board Minutes 08/25/2014

Lake Region School District
Regular Meeting
August 25, 2014


There was a Regular Meeting of the Lake Region School Board on Monday, August 25, 2014 in the Cafeteria at Lake Region Middle School.

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.  Board members present were:  Debra Albert, Stan Buchanan, Allison Caulfield, Beth Chaplin, Karen Eller, Paula Grace, Cindy LeBlanc, Joseph McMahon, and Philip Shane.
Jody Gray and Karla Swanson-Murphy were excused.  

Administrators present were:  Tonya Arnold, Carrie Castonguay, Ted Finn,    Deborah Howard, Andrew Madura, Rosie Schacht, Joshua Sturk, Paul True,      Cheryl Turpin, Sherrie Small, and Alan Smith, Superintendent of Schools.

APPROVAL OF AGENDA

A motion was made by Beth Chaplin, seconded by Debra Albert, to approve the Agenda with the addition of the agenda addendum and deletion of Non-Teaching employees as there were none.  Motion carried unanimously.

MINUTES

A motion was made by Beth Chaplin, seconded by Philip Shane, to approve the Minutes of the Regular Meeting of July 21, 2014.  Motion carried unanimously.

PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS

Lake Region High School – Ted Finn

Mr. Finn shared the following:
  • Today was the opening day for staff.
Students are picking up their paperwork to begin the year.  They have until August 28 to request schedule changes.
The message board in front of the high school was struck by lightning and it needs a new circuit board.
  • Final SIG Report – Mr. Finn gave the Board an assignment to read the Final SIG Report which he distributed.  He asked the Board to send him any thoughts, suggestions or concerns by September 22.  A final report will be completed by the end of September. The report accounts for every penny spent ($1.6 million) for the grant.
Lake Region Middle School – Tonya Arnold

  • Students will be returning on September 2.
  • Teachers will be working on PBIS tomorrow with J.P. Yorkey.
  • Open House will be held on September 18 as follows: 4:30 for laptop training; 5:30 – 6:30 p.m. for a tour of the Middle School.
Lake Region Middle School – Tonya Arnold (continued)
 
  • Mr. Madura will provide transportation for parents that park at the high school for the Open House.
  • Pictures for all students will be on September 29.
The schools have been working on their language for consistency in dress code.
  • For clarification, skirts will need to be half-way down the student’s thigh.
  • The Middle School is looking for volunteers for the Library.
  • The new faculty teachers are a tremendous group.  They are being matched up with mentors for their formal orientation.  
Lake Region Vocational Center – Rosie Schacht

  • The staff met in the Great Room today; there are 25 employees in the Vocational Center.
  • Emergency Management Services has been added this year.
  • There is still space available in all the programs.
  • Board members were invited to come to the Vocational Center for a meal.  Board members were asked to just let Ms. Schacht know when you would like to come.
ACTION ITEMS

Personnel

A motion was made by Beth Chaplin, seconded by Paula Grace, to approve the following personnel items for 2014-15 as a block:

Appointment of Teaching Staff:

  • Colleen Craven as a Grade 2 Teacher at Stevens Brook Elementary School, replacing Shantelle Roberts who has transferred to another position.  This is a one-year only position.
  • Jeffrey Enman as an Intervention Specialist and Instructional Coach at Lake Region Middle School, replacing Andrea Logan who has resigned.
  • Allison McKay as a part-time Health Care Attendant and District-wide 504 Coordinator at Sebago Elementary School, replacing Lisa Chase who has resigned
  • Whitney Nelson as an Interim Guidance Counselor at Lake Region High School, replacing Leslie Harris who is on a medical leave of absence.
  • Carolynne Skarbinski as a part-time Grade 5 Teacher (.50) at Sebago Elementary School, replacing Kim Kelly who has resigned.
  • Nina Spizuoco as a Grade 6 English/Language Arts/Social Studies Teacher at Lake Region Middle School, replacing Allison Pearsall who has resigned.
Appointment of Educational Support Personnel

  • Valencia Buteau as a K-2 Academic Support Technician at Stevens Brook Elementary School, replacing Marlena Gloff-Straw who has resigned.
  • Kayla Olsen as a Special Education Day Treatment Support Technician at Songo Locks School, replacing Stacy Smith who resigned.
  • Tyler Oren as a Special Education Technician III at Lake Region High School.  This is a new position.
Appointment of Educational Support Personnel (continued)

  • Shauna Vogen as a K-2 Academic Technician III at Songo Locks School, replacing Christine Zidle who transferred to another position.
  • Miranda Walker as a Student Support Center Monitor at Lake Region Middle School, replacing Susan Hanington who transferred to another position.
  • Robin Aaskov as a Special Education Technician III at Lake Region High School, replacing Eric Azriel.
  • Carolynne Skarbinski as a part-time Library Technician III at Sebago Elementary School (1.5 days/week).
  • Appointment of Additional Duty positions per the appointment list.
Motion carried unanimously.

A motion was made by Beth Chaplin, seconded by Philip Shane, to approve the above block.  Motion carried unanimously.

Resolution for the Michael Arnold Scholarship Educational Trust

A motion was made by Beth Chaplin, seconded by Karen Eller, to approve the resolution for the Michael Arnold Scholarship as follows:  

The vote below is for the Michael Arnold Scholarship Fund – The account is with Franklin Savings Bank, as of June 30, the balance was $6594.36.  The resolution is just so we can withdraw the interest to be used for student scholarships.

Vote as follows:

The Association named on this resolution resolves that,
  • The Financial Institution is designated as a depository for the funds of the Association and to provide other financial accommodations indicated in this resolution.
  • This resolution shall continue to have effect until express written notice of its rescission or modification has been received and recorded by the Financial Institution.  Any and all prior resolutions adopted by the Association and certified to the Financial Institution as governing the operation of this association’s account(s), are in full force and effect, until the Financial Institution receives and acknowledges an express written notice of its revocation, modification or replacement.  Any revocation, modification or replacement of a resolution must be accompanied by documentation, satisfactory to the Financial Institution, establishing the authority for the changes.
  • The signature of an Agent on this resolution is conclusive evidence of their authority to act on behalf of the Association.  Any Agent, so long as they act in a representative capacity as an Agent of the Association, is authorized to make any and all other contracts, agreements, stipulations and orders which they may deem advisable for the effective exercise of the powers indicated on page one, from time to time with the Financial Institution, subject to any restrictions on this resolution or otherwise agreed to in writing.



Resolution for the Michael Arnold Scholarship Educational Trust (continued)

  • All transactions, if any, with respect to any deposits, withdrawals, rediscounts and borrowings by or on behalf of the Association with the Financial Institution prior to the adoption of this resolution are hereby ratified, approved, and confirmed.
  • The Association agrees to the terms and conditions of any account agreement, properly opened by any Agent of the Association.  The Association authorizes the Financial Institution, at any time, to charge the Association for all checks, drafts, or other orders, for the payment of money, that are drawn on the Financial Institution, so long as they contain the required number of signatures for this purpose.
  • The Association acknowledges and agrees that the Financial Institution may furnish at its discretion automated access devices to agents of the Association to facilitate those powers authorized by this resolution or other resolution or other resolutions in effect at the time of issuance.  The term “automated access device” includes but is not limited to, credit cards, automated teller machines (ATM), and debit cards.
  • The Association acknowledges and agrees that the Financial Institution may rely on alternative signature and verification codes issued to or obtained from the Agent named on this resolution.  The term “alternative signature and verification codes” includes, but is not limited to, facsimile signatures on file with the Financial Institution, personal identification numbers (PIN), and digital signatures.  If a facsimile signature specimen has been provided on this resolution, (or that are filed separately by the Association with the Financial Institution from time to time) the Financial Institution   
is authorized to treat the facsimile signature as the signature of the Agent(s) regardless of by whom or by what means the facsimile signature
may have been affixed so long as it resembles the facsimile signature specimen on file.  The Association authorizes each Agent to have custody of the Association’s private key used to create a digital signature and to request issuance of a certificate listing the corresponding public key.  The Financial Institution shall have no responsibility or liability for unauthorized use of alternative signature and verification codes unless otherwise agreed in writing.

Motion carried unanimously.  

Emergency Response Plan

A motion was made by Beth Chaplin, seconded by Philip Shane, to approve the public document of the Emergency Response Plan.

Mr. Madura explained that the Plan has been in effect since 2000.  There are no significant changes.  It is an all hazardous, comprehensive plan.

The Department of Education is very interested in our plan. The District has been very aggressive in its work.  The Committee meets monthly or bi-monthly.  
A letter is designed to go out to all parents.  

The plan has to be implemented.




Emergency Response Plan (continued)

The plan includes a drill schedule and an Emergency-Go Bag.

A mock bus accident will be held which will include all the local emergency departments from all four towns.  There will be a Table Top Drill on September 6 and a live drill on October 18.

Ms. Schacht explained how the District meets the State’s requirements for implementing the plan.

A Drill Sheet has been developed which lists the types of drills that the schools have to participate in and the dates that they have to be done by including school evacuation, reverse evacuation, lockdown, and shelter-in-place.  The schools fill out the drill sheets and note the things that do not go right.  Something is learned every time a drill is done.

Cheryl Turpin shared what is included in the Emergency Response Bag which is in each classroom as follows:

  • Orange card – Universal procedures
  • In case there is a lock down a red and green card are used
  • The bag includes emergency contact information
  • Medical Insignia – Medical Emergency supplies   
  • Blanket
  • Flashlight
  • Books to read to students
  • Activity sheets
  • Whistle
  • Vests for teachers to wear so they can be identified.
A new emergency system is being tested.  It will be able to send out messages to parents and employees home phones, text, email, or Facebook accounts.  It will be used if a bus is late for some reason, if a school doesn’t have power, there is no school due to storms, etc.  

Motion carried unanimously.

Donation

A motion was made by Beth Chaplin, seconded by Debra Albert, to approve the donation of $200.00 from the Bridgton Library in memory of Georgie Forney.
Motion carried unanimously.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

None.

SUPERINTENDENT’S REPORT

Superintendent Smith reported that this was the first full staff day.  He thanked the Board members for attending the opening workshop.  The day went very well.  



Personnel

Resignations

  • John Dickerson submitted his resignation as an Assistant Principal at Songo Locks School.  
  • Ricky Bishop resigned as a Mechanic, effective September 5, 2014.
Transfers

  • Bill Callahan, a Technology Integrator, transferred from Lake Region High School to Lake Region Middle School.
  • Jerry Irish, a Custodian at Stevens Brook Elementary School is transferring from a split Day/Evening position to an Evening position.
EXECUTIVE SESSION

A motion was made by Beth Chaplin, seconded by Debra Albert, to go into Executive Session to discuss a student matter.  Motion carried unanimously.

The Board went into Executive Session at 7:35 p.m.  The student, the student’s parent, Tonya Arnold, and J. P. Yorkey were invited to attend.

The Board returned to Public Session at 8:32 p.m.  

A motion was made by Paula Grace, seconded by Karen Eller, to expel this student from school pursuant to 20-A M.R.S.A. Section 1001(9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her parents written notice of this action and the reasons therefor.  Vote:  7-Yes, 0-No, 2-Abstentions.  Motion carried.

ADJOURNMENT

A motion was made by Beth Chaplin, seconded by Debra Albert, to adjourn.  
Motion carried unanimously.

The meeting adjourned at 8:35 p.m.

                                                      ____________________
                                                           Secretary

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                                                                                    Date Approved