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School Board Minutes 09/08/2014

LAKE REGION SCHOOL DISTRICT
REGULAR MEETING
September 8, 2014

There was a Regular Meeting of the Lake Region School Board on Monday, September 8, 2014 at 7:00 p.m. in the Gym at the Crooked River Adult and Community Education Building.
   
Call to Order and Roll Call

Janice Barter called the meeting to order at 7:00 p.m.  Board members present were:  Debra Albert, Ben Bowditch, Stan Buchanan, Alison Caulfield,
Beth Chaplin, Karen Eller, Paula Grace, Jody Gray, Cindy LeBlanc,
Joseph McMahon, Philip Shane, and Karla Swanson-Murphy.

Administrators present were:  Tonya Arnold, Cheryl Frechette, Kirsten Goff, Lisa Caron, Ted Finn, Deborah Howard, Andrew Madura, Rosie Schacht,
Sherrie Small, Joshua Sturk, Cheryl Turpin, Paul True, J.P. Yorkey, and
Alan Smith, Superintendent of Schools.  

APPROVAL OF AGENDA

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the agenda with the addition of the Agenda Addendum.  Motion carried unanimously.

PRESENTATIONS

Athletic Presentation

Paul True shared that due to low numbers there is not a J.V. Field Hockey Team this fall.  He requested that the stipend for that position be split to accommodate two other programs; fall Cheering Team Coach which is a Volunteer position and the Athletic Trainer.  There are 17 students on the Cheering Team, a new coach who is volunteering, and enthusiasm and momentum are building.  The stipend for this position was cut due to low numbers and it is not a Varsity sport.  The Athletic Trainer would be able to come into the school for one hour a week.  Student athletes who need to see him would have specific times to meet with him.  It would also help with more time to stay current with the impact testing.  This would be a one-year only request.  The positions will be evaluated with the Leadership Team during the budget sessions to see if they should be included in the budget.  

Some schools have a full-time athletic trainer.  The District only uses an Athletic Trainer for sporting events.  It is difficult to keep a part-time person.  EMT’s are at games if there is a need and the Athletic Trainer is not available.

Restroom Presentation

Tonya Arnold mentioned that some issues came to the attention of the Administrators.  The issues were reviewed with the parents and staff and the single bathrooms were made available to anyone of any age.  Designated staff bathrooms are on the second floor for adult use only.




Restroom Presentation

Mr. Finn shared a map of the high school which showed the locations of the restrooms and locker rooms.  On the upper floor, a bathroom that was for staff was designated for anyone.  It has a dead bolt with an occupied sign on the door.  In the Physical Education Teacher’s office, there is a shower which is designated for any student who is not comfortable in the other showers.  This has been in practice for the past 15 years.   

Ms. Schacht mentioned that that are facilities available to all staff and students at both ends of the building in the Vocational Center.  

MINUTES

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the Minutes of the Board Retreat of August 11, 2014 with the following changes:  Karla Swanson Murphy was present and the meeting was held at Songo Locks School.  Vote:  10-Yes, 0-No, 2-Abstentions.  Motion carried.

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the Minutes of the Regular Meeting of August 25, 2014.  Vote:  11-Yes, 0-No, 2-Abstentions.  Motion carried.  
                    
PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS

Stevens Brook Elementary School, Cheryl Turpin

  • School opened smoothly with a well-attended first day festival.  
  • Opening week for Kindergarten students has four transition days.  Students are broken up into groups and go to school every other day.  This helps the students get acclimated to their classroom, their school, and in learning the routines.  The first day together was today and it went well.  
  • The current enrollment is 305 students.  Thirty-nine students moved into the District and 27 moved out, representing a 22% transiency rate.
  • The master schedule for this year includes a motor break to wake up everyone’s brain to stimulate learning.  Everyone will stop at a designated time each day and do moves to music.  Students will learn a new song each month.  The song will be shared with parents at the school meeting.   
  • Instrument Demo was held on September 8 for grade 4 students.  There was a performance that featured music from the Disney film, Frozen.  Instruments were individually introduced so students could decide what they would like to learn to play.  
  • Open House is scheduled for Wednesday, September 10 from 6:00 – 7:30 p.m.
  • Picture Day is next Monday, September 15 and that evening is the first PTA meeting at 6:00 p.m.  
  • Grade 5 students will participate in a field trip to Bald Pate Mountain on Wednesday, September 17.  The trip aligns with the Science unit on soils.



Songo Locks School, Cheryl Frechette

  • School opened very smoothly.  
  • When students came in the first day, students were asked to say hello, good morning each day.
  • A team will be screening applications for Assistant Principal.  The plan is to get someone in place and move forward.
  • On the Opening Days, faculty reviewed the Smarter Balance assessments so they would know what to expect and how to focus their instruction on what needs to be done.
  • Open House will be on Thursday, September 11 from 6:00 – 7:30 p.m.
Sebago Elementary School, Kirsten Goff

  • Staff and students are glad to be back at school.  
  • On Wednesday, the school was notified by Sebago’s Town Health Officer, Helen Twombly, of an animal near the school which was diagnosed as having Eastern Equine Encephalitis (Triple E).  It was an Emeu.  Parents were notified so they would be aware and could send bug spray to school for their child.  An area near the woods was roped off to keep the students away from heavily populated mosquito areas.   
  • Mosquito nets were set by a representative from Maine Medical Center and the mosquitos will be tested to see if they are carrying the disease.
  • Open House will be held on September 11 from 6:00 – 7:00 p.m.
  • Students in grades 3-5 will be participating in a daily keyboarding lesson for a month.  Mrs. Langley from Lake Region Vocational Center is teaching students how to type without looking at the keys.
  • Scantron and AIMSweb assessments began.
  • The flu shot clinic for staff was held today.
Special Services, Lisa Caron

  • Cheryl Turpin mentioned that the number of students transferring in and out of the District has affected the Special Services Department and the need for additional educational technicians.    
  • The Special Services Department is creating a plan for the Department of Education review process.
  • A School Psychologist position is still open.
ACTION ITEMS

Personnel

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the appointment of the following teachers for the 2014-15 school year:

  • Brian Jahna as a Day Treatment Support Teacher at Lake Region Middle School, replacing Casey Ashey.
  • Edward Stevens as a Day Treatment Support Teacher at Lake Region High School, replacing Tracy Smith who transferred to another position.
  • Stephen McFarland as the Director of Adult and Community Education, replacing Carrie Castonguay who has resigned.
Personnel (continued)

  • Leesa Joiner as a Technology Integrator at Lake Region High School
(Ms. Joiner has since declined the position.)
  • Additional Duty positions
Motion carried unanimously.

A motion was made to approve the above block.  Motion carried unanimously.

Mr. McFarland and Ms. Joiner were introduced and welcomed to the District.

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the appointment of the following Educational Technicians as a block:

  • David Sargent as a Special Education Technician III at Lake Region Middle School, replacing Darlene Ridlon.
  • Danielle Spearin as a Special Education Technician III at Songo Locks School, replacing Wendy Bretton who has resigned.  The motion carried unanimously.  
A motion was made to approve the above block.  Motion carried unanimously.

Overnight Field Trips  

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the Overnight Field Trips as listed.

Discussion included the following:

A suggestion was made to invite teams to come here during the holidays instead of having the Basketball Team travel out-of-state during Christmas vacation.
 
  • Mr. True responded that the District sponsors the Thanksgiving Tournament.  Students and families travel together.  It is a special opportunity for students to experience a different culture and see other cities that they would not get here.
  • Some of the trips are funded by the District and some are not.
  • Mr. True mentioned that vacation athletic trips are not funded by the District.
  • The Senior trip was approved in concept by the Board.  The class will be coming to the full Board with another proposal for their trip.
Vote:  11-Yes, 1-No, 0-Abstentions.

Board Goals

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the Board Goals as a first reading.

Goal 3 – A correction was made to change 2014 to 2015.

There was a discussion regarding early notification to parents if a student is not doing well.  If teachers put their grades into Infinite Campus on a regular basis, parents can tell how their child is doing.  It is the teacher’s responsibility to notify parents if a child is not doing well.

Motion carried unanimously.


Grant – Northeast Delta Dental

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to accept a grant from Northeast Delta Dental for $2,800 to be used to increase the preventative treatment among young children in the District and empower children and their families to practice good oral hygiene.  Motion carried unanimously.

J.V. Field Hockey Stipend

A motion was made by Philip Shane, seconded by Jody Gray, to make Mr. True’s request to use the J.V. Field Hockey stipend an Action Item.  Motion carried unanimously.

A motion was made by Philip Shane, seconded by Karla Swanson-Murphy, to approve Mr. True’s request to use the J.V. Field Hockey stipend to pay half to the Athletic Trainer for an additional hour per week and half to the Volunteer Fall Cheering Coach for this year only.  Vote:  11-Yes, 1-No.  Motion carried.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

None.

COMMITTEE REPORTS

Phil Shane mentioned that the Facilities Committee needs to schedule some additional meetings as there are several topics to discuss.

SUPERINTENDENT’S REPORT

  • Superintendent Smith mentioned that the Opening Enrollments totaled 1,787 students.
  • Students are off to a great start.
  • Overall, Mr. Smith is very pleased on how things are going this year.
Personnel

  • Allison Hatfield has resigned as a Special Education Technician at Stevens Brook Elementary School, effective September 12. 2014.
  • Richard Merritt verbally resigned as a Board member on August 11, 2014.
  • Ben Bowditch was welcomed to the Board as a representative for the Town of Sebago, replacing Mr. Merritt.
ADJOURNMENT

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to adjourn.  The meeting adjourned at 8:30 p.m.

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                                                                    Secretary

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                                                                   Date Approved