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School Board Minutes 09/22/2014 Workshop
LAKE REGION SCHOOL DISTRICT
BOARD WORKSHOP
September 22, 2014

There was a Board Workshop on Monday, September 22, 2014 at 7:00 p.m. in the Library at Lake Region High School.  

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.   Board members present were:  Debra Albert, Janice Barter, Ben Bowditch, Stan Buchanan,
Alison Caulfield, Beth Chaplin, Paula Grace, Jody Gray, Cindy LeBlanc, Joseph McMahon, Philip Shane, and Karla Swanson-Murphy.  Karen Eller was excused.

Administrators present were:  Deborah Howard and Alan Smith, Superintendent of Schools.

APPROVAL OF AGENDA

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the agenda with the addition of the agenda addendum.  Motion carried unanimously.

PUBLIC COMMENTS ON AGENDA ITEMS

None.

ACTION ITEMS

Personnel

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin to approve the appointment of the following personnel items as a block:

  • Reappointment of Eleanor Botka as a Gifted and Talented Teacher/Consultant/Coach at Lake Region High School.
  • Tareyn Vigna as a Day Treatment Support Technician at Songo Locks School, replacing Monica Bell who has resigned.
  • Jennifere Rudin as a Day Treatment Support Technician at Songo Locks School, replacing Lisa Andrews who transferred to another positon.
  • Appointment of Additional Duty Positions per the list dated September 22, 2014
  • Elizabeth Peavey as Assistant Principal at Songo Locks School, effective (starting date to be determined) through June 30, 2015, replacing
John Dickerson who has resigned.
  • Kerry Stewart as a Special Education Technician III at Stevens Brook Elementary School, effective September 24, 2014, replacing Alison Hatfield who has resigned.
Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the above block.  Motion carried unanimously.


BOARD WORKSHOP

Mrs. Howard explained that there were six options that the Maine Department of Education has given Districts to review and to select the appropriate option that fits their District.  

The administrators and staff have reviewed the six options and selected #5 as the best option for M.S.A.D. #61.  A Curriculum Committee meeting is scheduled for September 29 from 4:30 to 5:30 p.m. to explain why the District needs the extension.  All Board members were invited to attend the meeting.

Below is the power point presentation.   

Proficiency-Based Diploma and Extension #5

Rationale for Extensions

  • School Administrative Units (SAUs) award diplomas.
  • The Maine Department of Education’s role is to ensure that SAUs base the awarding of a diploma on student proficiency for students graduating after January 1, 2018.
  • The Proficiency-Based Diploma Extension application is intended to provide the Department and the District with evidence of a good fit between the District’s current progress and their extension request.
Why Extension #5 Option

  • Attendance at two workshops by Maine Curriculum Leaders Association:
  • “Introduction to technology solutions for tracking proficiency mastery”,
 Augusta, March, 2014.  

  • “Helping Stakeholders Understand Standards and Proficiency:  Communicating
 about Proficiency-Based Diplomas”, Freeport, May, 2014.    

  • Completion of “Implementation of Proficiency-Based Diploma Readiness Inventory” in June 2014.
  • Review of all extension options - #1 - #6.
  • Summer work at Lake Region High School related to standards in three Content areas – Grade 9 – English/Language Arts, Math, and Science.
  • Review of where we are as a District beyond the Inventory.
  • Review of the needs of our District’s learners to achieve college/career readiness related to data.
What is Needed for Extension #5?

  • The SAU is transitioning to proficiency-based diplomas.
  • The SAU is either an active member of a proficiency-based education collaborative or network or has contracted services for proficiency-based education coaching or has conducted significant internal professional development work to build capacity in proficiency-based education.

  • The SAU is requesting that the Department of Education grant an extension through July 1, 2020 for the requirement that students demonstrate proficiency in the standards of the eight content areas and the standards of the Guiding Principals in order to receive a diploma.
  • These additional years will provide the SAU with the time needed to address some critical areas of need and build the capacity, infrastructures and assessments to award diplomas based on evidence of proficiency in the standards of the eight content areas and standards of the Guiding Principles.
Eight Content Areas

  • Career & Education Development
  • English Language Arts
  • Health Education & Physical Education
  • Mathematics
  • Science & Technology
  • Social Studies
  • Visual & Performing Arts
  • World Languages
Maine Learning Results/Guiding Principles Standards

  • A Clear and Effective Communicator
Standard A:  Understands the attributes and techniques that positively impact constructing and conveying meaning for a variety of purposes and through a variety of modes.

  • A Self Directed and Lifelong Learner
Standard B:  Understands the importance of embracing and nurturing a growth mindset.

  • A Creative and Practical Problem Solver
Standard C.  Is skilled at selecting and applying a process of
problem-solving to deepen understanding and determine whether redefining the goal is a better way of addressing a problem situation and continuing to consider other alternative solutions until one resonates as the best one.
  • A Responsible and Involved Citizen
Standard D. Understands the interdependence within and across systems and brings to each situation the appropriate actions.

  • An Integrative and Informed Thinker
Standard E:  Is skilled at using complex reasoning processes to make meaning.







By requesting this option (#5) the SAU agrees to the exceptions that follow:

At the time of the extension application the SAU will:

  • Provide evidence of its active participation in proficiency-based system of supports to address identified critical areas of need, build capacity and the infrastructures to award diplomas based on proficiency in the standards of all 8 content areas and the standards of the Guiding Principles.
  • Provide a multi-year implementation plan indicating quarterly benchmarks for 2014-15 and the annual benchmarks for each year for which the extension is requested that outline the steps the SAU will take to ensure that students graduating after July 1, 2020 will be awarded a diploma based on proficiency in the standards of the eight content areas and the standards of the Guiding Principles.
  • Include a budget for the use of all existing targeted Proficiency-Based Diploma (PBD) transition funds during 2014-15 to support the implementation of proficiency-based diplomas.
  • Approval is contingent upon receipt of an agenda and minutes from a school board meeting reflecting a formal Board vote and approval of the extension request.  The proposal will be included on the October 6 School Board agenda.
  • The SAU will host an annual site review from the Maine Department of Education.  During the annual site visit which must precede June 1, the SAU will make an extension renewal request which will include:
  • Classroom visits;
  • Evidence of progress toward quarterly benchmarks for the year;
  • Goals and quarterly benchmarks for continued progress over the next school year toward diplomas based on proficiency of the standards of the eight content areas and the standards of the Guiding Principles; and
  • A budget for use of additional PBD transition funds.
  • Provide evidence of active participation in proficiency-based system of supports to address identified critical areas of need, build capacity and the infrastructures to award diplomas based on proficiency in the standards of all eight content areas and the standards of the Guiding Principles.
  • Provide a multi-year implementation plan indicating quarterly benchmarks for 2014-15 and the annual benchmarks for each year for which the extension is requested that outline the steps the SAU will take to ensure that students graduating after July 1, 2020 will be awarded a diploma based on proficiency in the standards of the eight content areas and the standards of the Guiding Principles.
  • Include a budget for the use of all existing targeted proficiency-based diploma transition funds during 2014-15 and any 2013-14 funds that were carried over to support the implementation of proficiency-based diplomas.


Extension #5 Includes Specifically:

  • Submittal Window by October 18, 2014
  • Superintendents Region  
  •  School Administrative unit
  •  High School(s)
  • Name and title of person completing the extension request
  • Superintendent’s name, address, phone number and email:
  •  Evidence of Preparedness
  • Provide evidence of active participation in a proficiency-based system of supports to address identified critical areas of need, build capacity and build infrastructures to award diplomas based on proficiency in the standards of all eight content areas and the standards of the Guiding Principles.  Include evidence showing the impact of participation on your district’s preparedness.  Limit your description to 1000 words (approximately 2 pages single spaced or four pages double spaced) and attach evidence to support your description referencing the name of the document(s) and specific page(s).
  • Criteria:
  • Clear description of the proficiency-based education work completed to date.
  • Clear connection between evidence and the work done.
  • Clear description of the impact the proficiency-based work is having on students, staff and community.
  • Clear alignment to extension option.
8.  Multi-year Implementation Plan

  • Provide a description of the multi-year plan to meet the goal of awarding diplomas based on proficiency in the standards of the eight content areas and the standards of the Guiding Principles after July 1, 2020.  The description should include benchmarks and metrics for the 2014-15 school year and benchmarks for each year for which the extension is requested.  Limit your description to 1000 words (approximately 2 pages single spaced or four pages double spaced) and attach evidence to support your description referencing the name of the document(s) and specific page(s).
  • Criteria:
  • Multi-year plan is aligned with the SAU shared vision focus areas.
  • Benchmarks for progress in 2014-15 include activities/actions that will support the achievement of the benchmarks and metrics to measure them.
  • Evidence included clearly supports the benchmarks.
  • System of Supports for Student Learning
  • Describe the system of supports you have in place for secondary school students when proficiency is not demonstrated.  Limit your description to 1000 words (approximately 2 pages single spaced or 4 pages double spaced) and attach evidence to support the description referencing the name of the document(s) and specific page(s).

  • Criteria:
  • Clear description of the practices/protocols for improving student performance and ensuring feedback is timely, specific to each student and delivered when and where it has the most benefit.
  • Clear description of practices for regular monitoring of student progress.
  • Clear description of equity of opportunity for support in any content area and Guiding Principle.
      Much of this work has been done at the high school upon receiving the SIG
      Grant.

  • Proficiency-Based Diploma Transition Funds
  • Identify the approximate percentage of the 2013-14 proficiency-based transition funds and how these were applied to proficiency-based education expenditures in the following areas:
  • Policy:
  • Practice:
  • Community Engagement:
  • One-year Carry Over:
  • Proficiency-Based Diploma Transition Funds
  • Provide a description of the intended impact for your transition funds.  Attach a budget for the 2014-15 transition funds and any 2013-14 transition funds that were carried over after June 30, 2014.  For each expense, identify the amount and date by which it will be expended.  Limit your description to 1000 words (approximately 2 pages single spaced or 4 pages double spaced).
  • Attach a budget document and limit the budget document to 2 pages.
  • Criteria:
  • Clear description of intended impact for your use of transition funds.
  • Budget aligns to intended impact.
  • School Board Vote and Approval of the Extension Request
  • Provide the agenda and minutes from your SAU school board meeting reflecting a formal board vote and approval of the extension request.  Reference the page numbers that specifically address the board vote and approval of the extension request option.

Option 5 Authorization Page

Annually the SAU will host a site review from the Maine DOE.  During the annual site visit which must precede June 1, your SAU will provide evidence of progress and will submit an extension renewal request to the Maine DOE by
July 1.  This request will include:

  • classroom visits
  • evidence of progress toward quarterly benchmarks for the year
  • goals and quarterly benchmarks for continued progress over the next school year toward the awarding of diplomas based on proficiency of the standards of the eight content areas and the standards of the Guiding Principles.
  • a budget for use of additional proficiency-based diploma transition funds.
We certify that the information contained in the extension application   
    accurately reflects the current status of our implementation of
    proficiency-based diplomas.
We certify the criteria for awarding a diploma beginning after July 1, 2020
    will be the following criteria from Maine Revised Statutes 20-A SS 4722-A:

  • Demonstrate that the student engaged in educational experiences relating to English language areas, mathematics and science and technology in each year of the student’s secondary schooling;
  • Demonstrate proficiency in meeting state standards in all content areas of the system of learning results established under section 6209;
  • Demonstrate proficiency in each of the Guiding Principles set forth in department rules governing implementation of the system of learning results established pursuant to section 6209; and
  • Meet any other requirements specified by the governing body of the school administrative until attended by the student.
___________________________________________  ______________
Superintendent of Schools                        Date

___________________________________________  ______________
Chair of School Board                             Date

Proposed Timeline

September 22, 2014 – Present to full Board at School Board Workshop

September 29, 2014 – Present at District Curriculum Committee Meeting

October 6, 2014    - Action Item on School Board Agenda – Vote

October 7, 2014    - Submit before due date pending Board Approval

October 18, 2014   - Submission Due Date


The Maine Revised Statute for M.R.S.A, 20-A SS 4722-A was distributed.


Superintendent Smith mentioned the following:
  • Students do very well moving into this format.
With the extension, proficiency-based reporting will be required for the current Grade 6 students.  The District has a lot of work to do to meet the proficiency-based reporting.  There is much to learn and understand.
  • The District is in very good shape.  The District needs to determine how to give opportunities to students who are falling through the cracks.  Schedules need to be made and things put into place.
Working with staff and the community to get everyone to understand will be a major job.
Option 4 was to move forward now.  The District wants to do it right.  It is a real opportunity for the students and staff.  We need to begin the implementation now, therefore, it will affect all students beyond grade 6.  It is a different kind of learning.  
Grading is the next piece – Students get a grade from 1 to 4 – What does it look like?   What does it mean?  With a grade of 4 – only 2 to 3% of students receive this.  They have to do something very interesting and they could be the teacher.
Technology explodes with this type of teaching.
The District can using proficiency-based diplomas prior to the deadline.  There is no penalty.
The community knows what standards based reporting is as the elementary schools have been using it for the past 11 or 12 years.
A class for staff is currently being taught reflecting the work that needs to be done around this and around the New England Association of Schools and Colleges visitation.
Smarter Balance and Scantron are already supporting Standards based reporting.

Committee/Policy Work

Janice Barter mentioned that policies are cumbersome.  Many of them end up at the Curriculum Committee.  This is affecting students as the Committee does not have time for curriculum-related work.  

In the past, the Chairs of each Committee would review policies that did not fall under a specific Committee.  She asked Board members if they were willing to try this for the next year.  The Board was in agreement.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

Superintendent Smith mentioned that the new Assistant Principal was appointed earlier in the meeting.  He asked Mrs. Peavey not to come to the meeting tonight and she will be at the October 6 School Board meeting to be introduced.  Mrs. Peavey is a good fit for the Principal and Songo Locks School and she will accept the position if she was approved by the Board.


ADJOURNMENT
A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to adjourn.  Motion carried unanimously.

The meeting adjourned at 7:45 p.m.

                                                                        _____________________________
                                                                                  Secretary

                                                                        _____________________________
                                                                             Date Approved



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