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School Board Minutes 03/30/2015

LAKE REGION SCHOOL DISTRICT
Regular Meeting
March 30, 2015


There was a Regular Meeting of the Lake Region School Board on Monday,     March 30, 2015 at 7:00 p.m. in the Great Room at Lake Region Vocational Center.  

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.   

Board members present were:  Debra Albert, Ben Bowditch, Stan Buchanan,      Alison Caulfield, Beth Chaplin, Karen Eller, Jody Gray, Cindy LeBlanc,    Joseph McMahon, Philip Shane, and Karla Swanson-Murphy.

Administrators present were:  Tonya Arnold, Lisa Caron, Ted Finn,
Cheryl Cline, Kristen Goff, Deborah Howard, Andrew Madura, Stephen McFarland,         Elisabeth Peavey, Rosie Schacht, Sherrie Small, Paul True, Cheryl Turpin, and Alan Smith, Superintendent of Schools.

Barry Johnson and Julie Johnson were also present.

APPROVAL OF AGENDA

A motion was made by Jody Gray, seconded by Karla Swanson-Murphy, to approve the Agenda with the addition of the Agenda Addendum.  Motion carried unanimously.

MINUTES

A motion was made by Jody Gray, seconded by Beth Chaplin, to approve the Minutes of the Regular Meeting of March 16, 2015.  Motion carried unanimously.   
A motion was made by Jody Gray, seconded by Beth Chaplin, to approve the Minutes of the Board Budget Workshop of Monday, March 23, 2015.  Vote:  11-Yes, 0-No, 1-Abstention.  Motion carried.

PRESENTATIONS  

Grade 3 Students

Ted Bridge-Koenigsberg, a Grade 3 Teacher at Sebago Elementary School, mentioned that he and the students had been looking at engineering and science.  Students built models of barometers and windmills from household items.  The models were tested and students had to make revisions to make them work better.
John Lucy, Kevin Lucy, and Abigail Lavoie shared their projects, by telling what they used for materials, and demonstrating how their project worked and the challenges they had.   

Mr. Bridge-Koenigsberg and the students were thanked for their presentation.


A Day in the Life of a Fifth Grader   

Grade 5 Teachers at Songo Locks School including:  Vicky Edwards,
Douglas Elder, Betsy Mayo, and Holly Tremblay shared information as follows:

In the Spring of 2013, Vicky Edwards participated in The Respect Project:
Recognizing Educational Success, Professional Excellence and Collaborative Teaching – Transforming the Teaching Profession.

The Challenge:  To productively engage in our democracy and compete in our global economy, all students will need strong, well-rounded academic foundations; cultural and global competencies; the ability to collaborate, communicate, and solve problems; and strong digital skills.

The Goal:  Every student will exit high school prepared for postsecondary study, as a well-informed citizen, and ready for the workplace.

The Reorganized Classroom – The Catalyst for Change:

The 21st century education system demands inclusive schools and classrooms that are based on student’s needs and teacher’s abilities, rather than on traditionally prescribed formulas.  

The fifth grade team remodeled their classrooms to have students go to all four teachers.  Mr. Elder, Science; Mrs. Mayo and Mrs. Tremblay, Language Arts and Writing, and Mrs. Edwards, Social Studies.  

“A Day in the Life of a Fifth Grader” movie was shared.  It was produced and directed by Laura Gurley-Mozie, the Technology Integrator at the school.  Two students went from classroom to classroom as News Anchors to ask questions and show what students were working on in each of the classrooms.

Benefits of the Reorganization that has taken place:

1) Improved student achievement
2) Skill specific classes
  • Meeting the academic needs of all students
  • Working at a pace that leads to success
3) Teacher expertise is utilized to maximize student achievement.
4) All students are our students.
5) Always Improving

Communication

Last year during the switch over to students changing classes, parents felt they lost communication with the student’s teacher.  Ongoing efforts are being made this year to keep parents informed about their child’s fifth grade experience using the following:

  • Fifth grade website
  • Assignment notebooks – stamp in the notebook if an assignment is not turned in
  • Emails
  • Phone calls
Communication (continued)

  • Conferences – no teacher conferences alone, there are always at least 2 teacher and sometimes 4 teachers in a conference with parents to let them know that their child’s education is important to all of the Team.  This has been a very positive experience.  
  • A goal is to have student-led conferences with all students having a portfolio.
National Recognition

Last May U.S. Secretary of Education, Arne Duncan called to congratulate the 5th Grade Team.  He thanked the team for recognizing the needs of the twenty-first century student, and for creating a program to meet those needs.
 
Schoology – Lake Region Middle School

Leah Heyman, Leanne Fasulo, Brian Tingdahl, and Claton Conrad shared information on how the Middle School is using schoology as a tool.  

Leah Heyman showed how schoology is used for sending messages, reminders of upcoming assignments, sending updates, and keeping the teacher’s gradebook.

Brian Tingdahl shared the advanced assignment creation.  Students are able to do performance videos through photobooth and Mr. Tingdahl is able to watch it on schoology, assess it, put notes on the side to critique the students work, and send it back to the student.  It makes grading much easier.

Mr. Conrad shared information about tests and quizzes as follows:

  • Schoology allows you to create questions and get instant feedback from the students and parents.  
  • There are several options for the type of questions you use such as multiple choice, ordering, true/false, and short answer/essay questions.
  • Grading is much easier, faster, and more efficient.  Students get instant feedback.  Questions can be aligned with the standards.
Leanne Fasulo shared information on adding an assignment.  The Middle School standard grading system requires a 4-point scale.  There are provisions for a 3 point scale on the current system, but with schoology, it was possible to make up a rubric to change it to a 4 point scale.

The teacher logs in, poses a question, there is a discussion post, the teacher can grade the assignment, and then post the assignment to the mastery grade book if the student met the standard.

Students can upload assignments on-line from home.  Parents will also be able to download the site as of April 15.  If a student loses a paper, they can download the assignment.  

The teachers were thanked for their presentation.

PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS

Stevens Brook Elementary School - Cheryl Turpin

  • The Winter RtI probes were completed.  In grades K-2, aimsweb was used and in grades 3-5, Scantron was used.  These assessments are used to track achievement and to then inform classroom level interventions.
  • Martha Jackson, the Librarian, planned and organized many American Education Week activities including:  
  • SBES’ Read Across America Day  
  • Kindergarten students had a presentation by photographer/author, Barbie Delcamp who shared her Gone Fishin children’s books with the students.  
  • One First grade class engaged in a book discussion via Skype with a first grade class in Amesbury, MA.  They discussed Peter Reynold’s book, The Dot.  The other two first grade classes had a presentation by Carol Edwards, who authored, Rosebud, A Princess Finally.  
  • On Friday, April 3, the school will be participating in, One School, One Book.  This is a movement designed to get an entire school community involved in the joy of reading.  On Friday afternoon, each of the classrooms will host a guest reader who will read, Library Mouse, by Daniel Kirk.  The readers are a combination of Bridgton Literacy Taskforce members, who helped plan the event, and Bridgton Community members.  Thanks to the generosity of the Bridgton Literacy Taskforce, each reader will gift the classroom a copy of the book.
  • Mrs. Jackson began an after school Book Club for Grade 5 students.  The Club will meet for a total of seven sessions.
  • McTeacher Night at McDonald’s earned $500 for the greenhouse fund.  The fund raiser actually earned $388, but Barbara Roetman and her husband donated the rest of the funds to round up to the $500.  They were publicly thanked for their personal donation of $112 in addition to providing the school with the opportunity.
  • On March 27, the Annual Stevens Brook Elementary School Talent Show was held.  There were 22 performances and all but two of the performances were solos.  The students did a great job.
Sebago Elementary School – Kirsten Goff

  • Parent-Teacher Conferences will be held on April 14 and 16.  Parents can schedule appoints by using PTC Fast, an on-line scheduling system.
  • Smarter Balanced testing will begin the week after April vacation.
  • The Second Annual Career Fair focused on “Writing in the Real World” will be held during the week of April 6.  Several speakers will come in over the course of the week to meet with different grade levels.  Guest speakers have volunteered their time as follows:
  • Monday -  Dr. John Ebersole, a physicist and Mark Schimsky, an
          author/playwright
  • Tuesday or Wednesday – Nicole Smith, a parent of three Sebago  
          students, is a published author   
  • Thursday – Cathryn Falwell, an author/illustrator
  • Friday – Sis Deans, an author
  • Michelle Libby, from the Windham Eagle, will be visiting the school
on May 1  
  • The speakers were publicly thanked for their participation in this event.
Sebago Elementary School – Kirsten Goff (continued)

  • About two months ago, a Community Walking Club began at Sebago Elementary School on Monday, Wednesday, and Friday evenings from 5:00 – 7:00 p.m.  It was determined that eight laps around the hallways equals one mile.   
  • Shelby-Lynne Sheldrick qualified for the State-wide Geography Bee competition.  It was held on March 27 at the University of Maine in Farmington.  She made it through the first round and was competing mostly against 7th and 8th graders.  
  • Boxes and cans of food were collected for the 100th day of school.  The goal was to collect 100 cans or boxes, a total of 280 items were collected, and  donated to the Sebago Food Pantry.
  • Marty Miller, the Literacy Coach at Sebago Elementary School, coordinated a reading incentive at school called Read Around the School.  Every time a student met their reading goal, they filled out a 3 x 5 card.  The incentive was to see if students could read enough to make it all around the school (using the measurement of the 3 x 5 card); if the goal is reached, Mrs. Goff will color her hair the color of the class with the highest average number of cards turned in; and Mrs. Miller donated a penny per card for the first 30 cards a child filled out, a nickel for cards 31 to 120, and a dime for anything over 121 books.  The school collected $67.48 which will be donated to the Sebago Food Pantry.  Enough was read to go around the school 1½ times.  The first graders were the top readers with 731 cards turned in and an average of 56 cards per student.  The top reader was a 2nd grade student who turned in 209 cards.  Mrs. Goff will have blue hair for Grandpal’s Day on May 22nd.
Songo Locks School – Cheryl Cline

  • On March 20, the school celebrated reaching the school-wide reading goal for the Iditarod Reading Challenge.  Students read for over 4,800 hours collectively from early January through mid-March.  
  • The Songo Locks School band and chorus performed on March 24 with students from Sebago Elementary and Stevens Brook Elementary Schools.  The family support was outstanding.
  • The SLS Parent Teacher Connection sponsored a Family Bingo Night on Thrusday, March 26.  Two sessions were held and both were well attended.
  • Michael Jones represented Songo Locks School at the State level National Georgraphy Bee on March 27.  He was excited to make it to the final round.
  • Smarter Balanced testing started today at Songo Locks School.  Feedback from teachers was positive, there were no technology issues, and students were comfortable navigating the test environment.
  • Trish Shaw from Tooth Protectors visited the school to work with students in kindergarten through grade 3 as part of a dental health grant.  She provided a dental health lesson during health classes and gave each student a tooth brush kit.  
  • On Friday, April 3, fourth grade students will go to the Maine State Museum in Augusta.  The Songo Garden Club was thanked for sponsoring the trip.
  • On April 6, the student sign out and parent waiting area for dismissal will be moved from the office and lobby area to the cafeteria to reduce congestion.  There are no changes for students who are dismissed to parents waiting in cars or for those who ride buses.
  • The Scholastic Book Fair will be held the week of April 13 – 17.  The BOGO event will be open during parent conferences on April 14 and 16.
Special Services, Lisa Caron

  • Kindergarten Screening will be held on April 28, 29 and 30 at Crooked River School.  It is currently being advertised and will be in the Bridgton News for 5 weeks.  Parents of students who have children who will be 5 years old or will be 5 years old by October 15, 2015 should call the school their child will be attending to set up an appointment.
  • Students are screened for academics, functional performance, gross and fine motor skills, receptive and expressive language skills, vision and hearing, and cognitive skills.  Title I staff will give parents a tool kit with activities that they can do with their child over the summer.
  • The Dial Four is the normed assessment tool to assess students.  This year, a teacher will sit down with mom and dad at the end of the conference to give them a quick read of the screening and let them know if there is anything they should be doing over the summer to get their child ready for school.  
  • If possible disabilities are identified, the student will be referred to Child Development Services.
Janice Barter asked about the Lions Club being part of the screening process.  Lisa Caron responded as follows:  
 
  • Their testing goes way beyond visual acuity – it is done on a computer screen.
  • Concerned about the results and who is responsible.
  • Could be done at Kindergarten Orientation or a space and time could be offered to do it at an alternative time?
  • The Special Services Department went back to running the Kindergarten screening and a normed tool is used which just tests for acuity.
The time factor is a concern – it takes about 20 minutes per student for the Lions Club screening.

ACTION ITEMS

Personnel

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the following personnel items as a block:

  • Reappointment of Second Year Probationary Teachers
  • Reappointment of Third Year Probationary Teachers
  • Reappointment of First Year Continuing Teachers
  • Reappointment of One-Year Retiree Contracts
  • Appointment of Additional Duty Positions
Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the above block.  Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the appointment of Matthew Lokken as an Assistant Principal at Lake Region Middle School.  Motion carried unanimously.



2015-16 School Calendar

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the 2015-16 school calendar as a first reading.   Motion carried unanimously.

Request for Administering Medicine in School

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the revision to the request for Administering Medicine in School policy, File Code JHCD-F1, as a first reading.

Superintendent Smith mentioned that the revision is to delete students from  being able to bring medicine to school.  The policy states that parents/ guardians must bring the medicine to school and this change will make the form the same as the policy.  

Motion carried unanimously.

Request for an Overnight Field Trip

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the request for an Overnight Field Trip for the National Junior Honor Society to Washington, D.C. from June 28 to July 2.

There was a discussion regarding the lateness of bringing the request to the Board.  Superintendent Smith explained that there had been some delays in gathering the details and dates for the trip.  Groups requesting an overnight field trip need to adhere to the Board’s policies.

Vote:  10-Yes, 2-No, 0-Abstentions.  The motion carried.

Donations

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the following donations as a block:

  • The Bridgton PTA donated $1,200 to the Stevens Brook Elementary School Drama Club to be used for lights or other.
  • The Joseph Fitch Potter Trust donated $500 to Sebago Elementary School to be used for a camera and other purposes.
Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the above block.  Motion carried unanimously.

Warrants for Land Acquisition

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to approve the following votes:

VOTED:  That the warrant and notice of election of Maine School Administrative District No. 61 (the “District”) presented to the meeting be and is hereby approved and that a referendum election for the District be and is hereby called for May 26, 2015 for the purpose of approving the District’s acquisition of land as described therein.

Warrants for Land Acquisition (continued)

FURTHER VOTED:  That the Notice of Public Hearing presented to the meeting be and is hereby approved and that a public hearing on the acquisition of land be held on May 12, 2015 at 6:30 p.m. as provided therein.  

Vote:  11-Yes, 1-No, 0-Abstentions.  Motion carried.

The Warrants were signed at the end of the meeting.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

None.

INFORMATION ITEMS

Committee Reports

Liaison Committee

Cindy LeBlanc was elected as Chairperson of the Committee.

  • The Student/Board Breakfast for grades 9/10 has been scheduled for May 12 and the Student/Board Breakfast for grades 11/12 has been scheduled for   May 14; both at 7:45 a.m.  
  • The Middle School Student/Board Breakfast has been scheduled for April 28 from 7:30 to 8:30 a.m.
Employee Recognition will be held on June 1.
  • Be My Guest will be on June 11.
The next meeting is on April 13 at 5:30 in the Library at Lake Region High School.

Curriculum Committee

Karen Eller reported that the next meeting will be on April 14 at 4:30 p.m. at the Central Office.

Finance Committee

Karla Swanson-Murphy reported that the next meeting will be on April 13 at 6:00 p.m. at the Central Office.

Personnel Committee

No meeting is scheduled at the current time.

Superintendent’s Report

Superintendent Smith reported that the Board Chair, the Finance Coordinator, and himself, with Board member support, had met with the Bridgton Selectmen  and the Casco Selectmen to share the District’s proposed budget.  Similar meetings are scheduled for the Town of Naples on April 6 at 7:00 p.m. and the Town of Sebago on April 7 at 6:00 p.m.


Superintendent’s Report

The architect has been touring the schools.  Andy Madura and Mr. Smith will be meeting with the architect a couple of times prior to the final recommendations are made.  The report will be shared with the Facilities Committee once it is received.

A meeting will be scheduled with the full Board once a final recommendation is made by the Finance Committee.  

Personnel

  • Deborah Howard has resigned as Assistant Superintendent, effective June 30, 2015.
  • Paula Grace has resigned as a School Board Representative for the Town of Casco, effective March 23, 2015.
  • Allison McKay submitted her intent to resign as a School Nurse, effective    May 1, 2015.
  • Marie Libby will be a Long-term Substitute Grade 3 Teacher at Songo Locks School, replacing Johanna Bartlett who is transferring to a different position, effective April 6, 2015.
ADJOURNMENT

A motion was made by Karla Swanson-Murphy, seconded by Jody Gray, to adjourn.  Motion carried unanimously.

The meeting adjourned at 8:50 p.m.

                                                                                                                                                      __________________________
 Secretary

________________________________   
     Date Approved