Skip Navigation
Sebago Maine Town Seal
This table is used for column layout.
 
School Board Minutes 09/14/2015

LAKE REGION SCHOOL DISTRICT
REGULAR MEETING
September 14, 2015


There was Regular Meeting of the Lake Region School Board on Monday,    September 14, 2015 at 7:00 p.m. in the Gymnasium at Crooked River Adult and Community Education Building.

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.  Board members present were:  Debra Albert, Ben Bowditch, Stan Buchanan, Allison Caulfield,
Beth Chaplin, Karen Eller, Tom Hancock, Cindy LeBlanc, Joseph McMahon,
Philip Shane, Nina Stoddard, and Karla Swanson-Murphy.

Administrators present were:  Lisa Caron, Cheryl Cline, Kirsten Goff,
Erik Good, Matthew Lokken, Andrew Madura, Elisabeth Peavey, Sherrie Small, Joshua Sturk, Paul True, Cheryl Turpin, and Alan Smith, Superintendent of Schools.

APPROVAL OF AGENDA

A motion was made by Debra Albert, seconded by Beth Chaplin, to approve the Agenda as presented.  Motion carried unanimously.

MINUTES

A motion was made by Debra Albert, seconded by Beth Chaplin, to approve the Minutes of August 17, 2015.  Motion carried unanimously.

A motion was made by Debra Albert, seconded by Beth Chaplin, to approve the Minutes from the Board Workshop of August 31, 2015.  Motion carried unanimously.

PRESENTATION

Performance Evaluation & Professional Growth System

Patricia Hayden and members of the Educator Effectiveness Committee shared the following information regarding the Performance Evaluation and Professional Growth (PEPG) System:

Intent of PEPG System

Improve and support educator effectiveness to improve student learning and growth.

Background

  • State-wide initiative.
  • Applies to all educators who are covered under the teacher and administrator contracts.
  • Chapter 180 mandates:
  • Creation of two committees
  • Stakeholder Committee (teacher majority)
  • Steering Committee (ongoing)
Background (continued)
  • Components of Evaluation and Growth System
  • Implementation Timeline
Stakeholder Committee

The Stakeholder Committee includes the following participants:

Administrators:  Alan Smith, Tonya Arnold, and Cheryl Turpin

Teachers:  Ted Bridge-Koenigsberg, Betsy Mayo, Ted Finn, Carmel Collins,
           Jeannine Roy, Kirsten Goff, Diane Geiser, Steve Mercer, and
           Barry Johnson  

The Steering Committee includes the following participants:  

Central Office:                   Pat Hayden and Joshua Sturk
Special Education:                Kim Guptill
Stevens Brook Elementary School:  Cheryl Turpin, Deanna Woodward, and
                                  Karen Lepage
Songo Locks School:               Cheryl Cline, Diane Geiser, Betsy Mayo, and
                                 Johanna Bartlett
Sebago Elementary School:         Kirsten Goff and Ted Bridge-Koenigsberg
Lake Region High School:          Erik Good, Carmel Collins, Barry Johnson
Lake Region Middle School:        Matt Lokken, Kelly Davis, and
                                  Kathleen Tragert

Mandated Components of PEPG System

  • “Educators” covered by the PEPG System include teachers and administrators
  • Professional Practice Standards
  • Kim Marshall Evaluation Rubrics (revised by Stakeholder Group)
  • Professional Practice Standards constitute 80% of the overall educator rating
  • Student Learning and Growth Measures
  • Student Learning Objectives (SLO) constitute 20% of the overall educator rating
  • SLOs measure student growth in relation to the standard(s)
  • What does this mean for us?
  • Evaluations of all educators (teachers and administrators) include a student growth component
  • This is a pilot year – we are ALL learning and guiding this ship together
  • What is an SLO?
  • SLO stands for Student Learning Objective
  • A tool to focus an educator’s planning for student growth
  • An opportunity for meaningful collaboration among educators about how students are progressing
  • An opportunity for all educators to measure and demonstrate student growth based on standards

  • What is an SLO?
  • A way of measuring student learning based on individual student GROWTH, not student PROFICIENCY
  • A way to identify an area(s) of need for educators and schools
  • SLO Measurements
  • Pre-assessment and Post-assessment (utilizing the same tool) as mandated by Chapter 180
  • Types of assessments may include:
  • Common assessments
  • DRAs
  • State assessments
  • Teacher created
  • AIMSweb
  • Scantron
  • SLOs and Student Growth Targets
  • Any student who does not meet the standard(s) of the SLO, on the pre-assessment, is expected to move one or more proficiency level(s) by the completion of the SLO.
  • Any student who does meet the standard(s) of the SLO, on the pre-assessment, is expected to maintain Meets or increase his/her proficiency level by the completion of the SLO
  • Pilot Year 2015-16
  • Current policy will govern your 15-16 summative rating at the end of the year.
  • All educators will participate in the SLO pilot (either as an individual or a team).
  • SLO work will not count towards the summative evaluation for 2015-16.
  • Educators who are in the evaluation cycle for 2015-16 will participate in the PEPG system pilot.
  • Peer (collegial) Observations
  • Required for all educators
  • Non-evaluative
  • Support and professional growth only
  • Implementation Timeline
  • Pilot 2015-16
  • Full implementation 2016-17

  • Where Can I Get More Information?
  • Further PD is planned for all educators (teachers and administratos)
  • District on-line learning space for PEPG
  • Building contact people
  • Steering Committee members
There was a question and answer period as follows:

If a Board member went into a building and asked a teacher how they felt about this evaluation system, what would the response be?

Right now, teachers are wanting to know what it means to them and their school year because there are timelines.  Teachers have been directed to work within their teams and content areas to create SLOs in collaboration.

Can a Board member go to a school to ask the above question?

Superintendent Smith asked Board members to check with him and he will set up a time for them to meet with some staff.

What is the Department of Education’s role?

The Department of Education has provided lots of resources.  This plan has to be approved by the end of this year.

Is this an unfunded mandate?  Yes.

Who is responsible for updating the website and making sure it is accurate?

Joshua Sturk and Pat Hayden are working with all Principals and web sites.
Mr. Sturk and Mrs. Hayden will maintain the main website.  A Resource document is being put together.  The Steering Committee is meeting every other week to ensure there is time to keep up with everything.

Are mentors working with teachers on SLOs as well?  Yes

Is this for all “contracted” employees?

This is for all staff on a teacher contract and all Administrators that are part of the Administrative Bargaining Agreement.

There is usually 1/3 of the staff being evaluated each year.  How is this going to work?

The one-third that is being evaluated this year will go through their regular evaluation and the new system at the same time.  The other two-thirds will be working on SLOs and tracking student growth.

How will SLO objectives be monitored?

The Leadership Team at each location will approve all SLOs.  SLOs are mandated by the State but developed at the District level.  The intent is to help support teachers and what they do.


PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS

Stevens Brook Elementary School – Cheryl Turpin

  • On August 1, Stevens Brook Elementary School had 294 students.  The first day of school the enrollment was 321 students, went up to 324, and as of
September 14 enrollments are at 316 students.
  • There was a smooth opening.
  • Open House was held on September 9, with a 90+ degree day.  There was a 74% participation of families.  Each classroom teacher gave a 15 minute presentation in their rooms sharing information specific to their grade level and their classrooms, such as classroom routines, curriculum homework, and behavior expectations.  Feedback from both parents and teachers was positive.
  • The Magic Lantern held a school supply drive done by Food City.  Students and teachers were thrilled to receive these gifts!  Mrs. Turpin publicly thanked all the people who generously provided these donations.
  • Picture Day was held on September 8.
The Backpack Food Program is starting this week.  Stevens Brook was the recipient of a $1,500 grant that is directed at helping families by sending home weekend food in a food backpack each Friday.  Ed Wright, grandfather to student Joshua Wright, graciously volunteered to run this program.  It is anticipated that between 20 and 30 families will receive food each Friday for the whole year.  Mr. Wright has purchased the backpacks and has been soliciting donations to augment the grant.  A number system is utilized, rather than names and school staff distribute the packs to students.  
  • Kindergarten students will attend the Ciderfest on September 25.
  • Fit Forever, the Teacher Fitness Club is, once again, offering a variety of group fitness activities for all staff.  The offerings include water aerobics, Zumba, Circuit Training, the Biggest Loser Contest, with weekly support meetings, Running, and Golf.
  • Instrument Demo was held and instrument pick up is next week.
  • Tomorrow, Scott Parker, the District’s Emergency Preparedness Consultant will be at Stevens Brook Elementary School for a lockdown drill and a meeting following.  
Songo Locks School – Cheryl Cline

  • On August 18, Katherine Phillips conducted a full day of behavior modification training at Songo Locks School.  Twenty-eight teachers and both administrators were in attendance.  The group learned about strategies for creating consistency in expectations, positively managing unexpected behaviors, and tracking positives as well as negatives.  A 5-5-5 chart was created by each team.  The 5-5-5 stands for 5 expectations, 5 acknowledge-ments, and 5 encouragements.  Teacher feedback was overwhelmingly positive with regard to the content and relevance to classroom practice.
  • The Songo Locks School opening went well.  There are currently 450 students enrolled.  
  • Open House was held on September 10 and it was well attended.
Songo Locks School – Cheryl Cline (continued)
  • Nina Robin, our first foster grandparent, is volunteering in a kindergarten classroom this year.  She volunteers four days per week, which has been invaluable as the kindergarten students adjust to their first year of school.
Ms. Robin was placed through Opportunity Alliance’s Foster Grandparent program.  Foster grandparents receive pre-service training and attend monthly in-service meetings for continuing education.  If you are interested in volunteering and 55 years and older, please contact Opportunity Alliance or give Beth Peavey a call at Songo Locks.

  • Two evacuation drills and one lockdown drill have been done in the past couple of weeks.  Students did an excellent job of transitioning out of the building in a calm and quiet manner during the evacuation drills.
  • An instrument demonstration was held for fourth grade students.  On September 21, an Instrument Rental Night for parents will be held at Songo Locks School at 6:30 p.m.
  • This is Attendance Awareness Month with the goal of having students in school every day.  The year was kicked off with the ringing of the bell.  Each classroom has a bell to ring when all students in that classroom are present.  Many bells have been heard ringing through the hallways. – Everyday, every student counts!
  • Picture Day will be on September 18.
  • Kindergarten students will be attending the Ciderfest on September 25 where they receive hands-on learning.
Sebago Elementary School – Kirsten Goff

  • There was a smooth transition back to school.  Open House was held on September 10 with almost 100% attendance.
  • Teachers are administering the DRAs, AIMSweb, and Scantron assessments to get a picture of where students are and where they need the most help.  Much of this data will be used to create Student Learning Objectives (SLOs).
  • The Kindergarten class will attend the Ciderfest on September 15.  
  • A Dental Clinic will be held on Monday, September 28 and Tuesday,
September 29.  
  • Picture Day is on September 28.
  • Sebago Elementary School now has a 3, 4, and 5 Team of Teachers.  The students in grades 3, 4, and 5 switch throughout the day between three teachers –
Ms. Quinlan, Mr. Bridge-Koenigsberg, and Ms. Skarbinski.  The students are enjoying the opportunities to work with three great teachers and to frequently get up and move during the day.  The teachers and Mrs. Goff meet as a team weekly to discuss the needs of students and to make adjustments as necessary.  
  • There are currently 79 students at Sebago Elementary School.  


Special Services – Lisa Caron

The focus of the Special Services Department has been filling vacancies.  Three educational technician positions still need to be filled.  A lot of high needs students transferred into the District.  Currently there are 360 students receiving special services.
The following staff were introduced:  Chris Morgan-Janes, Chelsea Wheeler, Allison Jones, Danielle Spearing, Nikki Hudson, Paul Carignon, and Sheri Truax.

ACTION ITEMS

Personnel

Janice Barter welcomed and introduced Matthew Lokken, the new Lake Region Middle School Principal.   

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the following appointments:

  • Alice Bradeen as a Special Education Technician III at Stevens Brook Elementary School.  This is a new position.
  • Collin Mello as a Day Treatment Support Technician at Lake Region High School, replacing Andrew Stacy who has transferred to another position.
  • Gail Robbins as a Payroll Specialist at the Central Office, replacing   Nancy Irish who has transferred to another position.
  • Additional Duty Positions.  
Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the above block.  Motion carried unanimously.

Content Leaders 9-12 Job Description

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the job description as a second reading with the following change:

TERMS OF EMPLOYMENT:  Change “Department Heads” to “Content Leaders”.  

Motion carried unanimously.

DISCUSSION ITEMS

Update from the Building Committee on the Crooked River Project

Superintendent Smith mentioned that the Committee met several times.  The Committee will meet on September 23 to finalize what the Committee will be bringing to the public.

Four Public Forums have been scheduled as follows:

September 28 – 7:00 p.m. – Lake Region Vocational Center Great Room
September 29 – 7:00 p.m. – Stevens Brook Elementary School
October 1    - 7:00 p.m. – Crooked River School
October 7    - 7:00 p.m. – Sebago Elementary School

Update from the Building Committee on the Crooked River Project (continued)

Once the Public Forums have been held, the Board will have an opportunity on October 19 to vote on moving the project forward or not.  A December 8 referendum will be planned if the Board chooses to move it forward.  Preliminary mark-ups are at each building within the District.  It is an extensive project, moving it to a state of the art facility with a 50 year life.  People are encouraged to call with any questions.  Superintendent Smith will also go to Select Board meetings after October 19.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

Grant Plummer asked if the District’s web-site could be updated.

INFORMATION ITEMS

COMMITTEE REPORTS

Finance Committee

The Finance Committee will meet on September 23 at 7:00 p.m. at the Central Office.

Curriculum Committee

The Curriculum Committee will meet on September 30 at 3:30 p.m. at the Central Office.

Liaison Committee

The Liaison Committee will meet on October 19 at 5:30 p.m. at Stevens Brook Elementary School.  

Facilities Committee

The Facilities Committee will meet on Monday, October 5 at 6:00 p.m. at Sebago Elementary School.

Personnel Committee

The Personnel Committee will meet on October 19 at 6:00 p.m. in the Library at Stevens Brook Elementary School.

Superintendent’s Report

Superintendent Smith reported that he is very happy with the new administrator hires.

Personnel

Nancy Sczurko resigned as the District-wide Homeless Coordinator.






ADJOURNMENT

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to adjourn.  Motion carried unanimously.

The meeting adjourned at 8:00 p.m.

                                                                        ____________________________
                                                                                   Secretary

                                                                        ____________________________
                                                                                  Date Approved