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School Board Minutes 12/07/2015

December 7, 2015

There was a Regular Meeting of the Lake Region School Board on Monday,
December 7, 2015 at 7:00 p.m. in the Cafeteria at Lake Region High School.


Janice Barter called the meeting to order at 7:00 p.m.

Board members present were:  Debra Albert, Ben Bowditch, Stan Buchanan,
Alison Caulfield, Beth Chaplin, Tom Hancock, Cindy LeBlanc, Joseph McMahon, Philip Shane, Nina Stoddard, and Karla Swanson Murphy.  Karen Eller was excused.

Administrators present were:  Lisa Caron, Cheryl Cline, Kirsten Goff,
Erik Good, Pat Hayden, Andrew Madura, Elisabeth Peavey, Rosie Schacht,
Sherrie Small, Joshua Sturk, Cheryl Turpin, and Alan Smith, Superintendent of Schools.


A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the agenda with the addition of the Agenda Addendum.  Motion carried unanimously.


A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Minutes of the Regular Meeting of November 16, 2015.  Motion carried unanimously.

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Minutes of the Public Hearing of December 2, 2015.  Motion carried unanimously.


Emergency Response Plans Update

Andy Madura shared that the District is required to have an annual review of the Emergency Response Plans Update.  He shared the following information:

  • The Emergency Response Team meets on a regular basis.  The Team includes administrators, custodians, transportation staff, policemen, firemen, and EMT staff.
  • The Public plan was shared with the Board and the actual plan is kept confidential.  The plan covers anything from a pandemic illness, a bomb threat, power outage, or any other emergency.
  • The back two pages of the report are the drill schedules with timeframes which administrators must do.  Drills include evacuation drills, reverse evacuation drills, and fire drills.  After every drill there is a report which is filled out and a debriefing of how it went.

  • Cheryl Turpin shared the contents of the Go Bag which is in each classroom.  It includes the following:  emergency contact information, green cards to show that all is well or a red card that indicates a problem or a child is missing, an evacuation map of where the class goes in an emergency, teachers include activities for the students such as coloring pages or books to read, a penny for the teacher to wear so the children know who is the go to person, space blanket, whistle, and a flashlight.
  • The Go Bags are also in all of the common areas such as the office, cafeteria, and the Principal’s Office.
  • There is a green sheet that lists the incidents and commands for each.  The Command Center gives out clear instructions over the intercom.
  • Scott Parker has been working with the District and has modified the District’s plan.  The District is in the process of moving to the Standard Response Protocol.  It is free and is used across the country.
  • The District has been working on reunification this year – getting students back to their loved ones.
  • On October 25, there was a mock school bus activity in Harrison.  One hundred people were involved and it included the towns of Bridgton, Naples, Casco, Harrison, Denmark, West Paris, Norway, and No. Conway, our transportation department, SAD #17’s transportation department, the Cumberland County Sheriff’s Department and EMA.
  • The incident was a bus roll over in Waterford with students from M.S.A.D. #61 and M.S.A.D. #17 on it.  There were 15 to 20 students from each District.  The students were transported to the site.
  • Channel 6 covered the incident and several tow trucks were used to get the bus back upright.
  • The Lions Club provided lunch.
  • Evaluators were from Oxford County.
  • The driver was supposed to make a cell phone call when the accident occurred and there was no signal.  A student had to call 911.
  • The incident started at 6:00 a.m.
  • Cutting into the bus was very difficult.  Students who were seriously injured were sent by ambulance to two hospitals.  Students with minor injuries were loaded onto the school bus and transported.  Students from both districts were disbursed to various hospitals.
  • Students were very cooperative.
Doing the drills will help the District to be prepared if there is a real emergency.

Mr. Madura was thanked for the presentation.




Lake Region Middle School – Mr. Lokken

Mr. Lokken shared the following:

  • Sum Dog Math Contest
  • Cumberland County students participated from October 30 – November 5.
  • 22 classes entered, 20 classes qualified, 499 students player, 186, 224 questions answered, and there were 181, 152 correct answers
  • Mrs. Dutil’s Period B and Period F Extended Studies classes finished 1st and 2nd, respectively.
  • Timothy Bartlett, 7th grade student, finished in first place in the nation with a score of 994 out of a possible 1000.
  • Only 7 students scored above 990, from Florida, Illinois, California, North Carolina, and Indiana.
  • “Mail Call” – Ms. Hayes’ Social Studies and Ms. Fasulo’s ELA students from Team Katahdin worked with Ms. Christina Gaumont and the Lake Region High School social studies classes to write letters to veterans.
  • Covered multiple standards in multiple content areas.
  • All of Team Katahdin went to the Veteran’s assembly at Lake Region High School on November 10.
  • Ms. Gaumont and Mr. Good were thanked for reaching out to the middle school for this project.
  • 5210 Let’s Go:  Silver Site – Lake Region Middle School’s Café was recognized with an award.  
  • Mr. Madura, at the District level, and Wendy Almlov, Melissa Wheeler, and Paula Simonds at the middle school, were thanked for their efforts.
  • MPA Principal’s Conference – Mr. Lokken attended the Conference on November 19 and 20.  The focus of the conference was on building relationships in and across schools and the community.  
  • Todd Whitaker was the keynote speaker.  Great sessions were held throughout the two days.
  • Mr. Lokken was grateful for the opportunity to attend.
  • LRMS held a School Dance on November 20.
  • The students in attendance were down a bit from the last dance:  52% of 6th graders, 52% of 7th graders, and 51% of 8th graders attended the dance.
  • Pep Rally
  • There was an incredible display of positive school spirit, the Staff Band was excellent.
  • Team Kineo retains the Spirit Cup for the second straight pep rally.
  • Grass Roots Professional Development Series
  • In-house professional development for staff by staff – staff are attending during team or content planning times.
  • November 5 – Schoology training by Leanne Fasulo, Nina Spizuoco and Bill Callahan.
  • December 2 – Scantron training by Bill Callahan and Joshua Sturk.
  • Mr. Sturk was thanked for spending the day at the middle school.

Lake Region Middle School – Mr. Lokken (continued)

  • Laker Club
  • Promoting peer mentoring, peer tutoring, and student leadership
  • Designed and started by Jenny Cameron and Julia Schrader
  • The first meeting will be this week.
  • A great addition to the school that will support the positive school climate and culture that is being seen this year.
  • Second Trimester – started December 1
  • Tony Calileo was thanked for his help with Infinite Campus and the reporting of standards.
Lake Region High School – Erik Good

Student Events:
  • Guatemala Trip (week of November 22 -29).
  • This is the third trip, seven students participated, the trip’s highlight was extended time with a sponsored student from last year.
  • Dance Academy Showcase – 20 students performed dances this morning to a peer audience.
  • Financial Aid Night will be held on Wednesday, December 9 at 6:00 p.m.
  • The Holiday Concert will be held on Thursday, December 10 at 7:00 p.m.
  • Winter sports have begun.
  • The Crooked River Academy students will hold a Holiday Fair with crafts and snacks for the Kindergarten – Grade 1 students from Stevens Brook Elementary School on December 16.
  • The Student Cabinet met and the discussion was on Proficiency Based Diplomas – rationale and concerns.  There were a range of opinions; there was a high investment in feeling prepared and recognizing teachers who hold them to high standards.
Academic Focuses:

  • Assessment Map – looking at a plan for assessments that give diagnostics and speak to student success, in addition to reemergence of the SAT as the State  assessment for grade 11 students.  There is a need for assessment development – learning focus is planned for the coming year.
  • Analysis of student successes in today’s meeting; talked about how to maintain high expectations and increase success rate.  Talked about empowering students to manage their own success (without handholding); creating additional purpose for advisory time conversations.
Lake Region Vocational Center – Rosie Schacht

  • Ms. Schacht thanked the Board members that attended the dinner.  It was an excellent meal and the two chefs were impressed with the program’s support.
  • On Monday, SkillsUSA students participated in Leadership Training.
  • On Tuesday, there was a Central Maine Power presentation on safe uses of electricity – safety in the home.
  • On Thursday, students went to Husson College for a tour.
  • Three of the 8th grade students competed in an ABC Craft Welding Competition in Augusta.  The students came in second place in the State and each student

Lake Region Vocational Center – Rosie Schacht (continued)

received a 75 piece tool kit.  Phoenix Welding was thanked for teaching the students how to weld.
  • Students participated in the “Pack the Pick-up” in Naples.  The food collected will be given to the Crosswalk Community Outreach program.
  • The Veteran’s Day Lunch went well.
  • The Senior Citizen’s Day Lunch was well attended.
Adult and Community Education – Madelyn Litz

  • Enrollment figures are up for academic programming.  The rate of increase is more than 20% and it is hoped that the program will end the year with positive numbers.
  • The staff met on November 6 to develop a strategic plan for programming for  the Adult and Community Education program.  Staff developed a plan outlining the tools and strategies that the Adult Education Center could employ to increase visibility and programming which would result in increased participation within the communities the program serves.  Twenty-four items were identified, delegated to staff members, or are being implemented at the current time.  Potential re-branding was discussed as a way to move Adult Education into the forefront as programming that helps drive economic development through a better educated workforce and providing opportunities for residents to improve their quality of life.
  • The focus of the program will continue to be on offering relevant programming and making services accessible.  Academic programming is being offered in Casco, Naples, Bridgton, Fryeburg, Denmark, Stow, and Lovell.
  • Ms. Litz is continuing to look for more permanent satellite locations in Bridgton and Fryeburg.  Currently, the use of the local libraries has been a great location to meet students, however, their hours of operation limit the program’s accessibility.
  • Cheryl Turpin was thanked for allowing the program to use Stevens Brook Elementary School.  An instructor meeting is held at the school with 4 students every Monday and Wednesday for academic remediation to prepare students for the HiSet equivalency exam.
  • Advisory Committees for the two Districts were held on November 17 and November 19.  Discussion at both meetings was around potential changes that would enhance the programming and opportunities for each respective community.  There was very positive feedback.  The Committees will reconvene in the spring as a larger, collaborative group to discuss progress to date and to layout plans for the FY 2017 school year.
  • As the off-site campus for Southern Maine Community College, it has been decided to offer the classes at Lake Region High School to support our College Transitions Program, along with adults and qualified high school students in the area.  All indications are that two of the outstanding Lake Region High School staff, Ian Carlson (English Composition) and Donna Small (College Algebra), will be two of the four professors scheduled.  It is hoped to enroll at least 8 students for the classes.
  • The final touches are being done to the Winter/Spring Brochure which will be presented at the next Board meeting.  There are a lot of changes which will, hopefully, move the program in the right direction.



A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin to approve the appointment of Kathleen Brugnoli as a Special Services Secretary, effective November 24, 2015, replacing Alyson Copeland who has resigned.  Motion carried unanimously.

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the appointment of Deana Keefe as a Special Services Secretary, effective November 30, 2015, replacing Paulette Theberge.  Motion carried unanimously.

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Additional Duty Positions per the list dated December 7, 2015.  Motion carried unanimously.

Mrs. Caron introduced Kathy Brugnoli and Deana Keefe to the Board.  They were welcomed to the District.


A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to accept the donation of the Richards Family Trust of $260.00 to Stevens Brook Elementary School in memory of the Sandy Hook incident.  The funds will go towards the greenhouse project.

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to accept the donation of $50.00 from Joseph and Aurelia Braun to Lake Region Vocational Center to be used to help buy supplies for the students and/or the Detailing Center in appreciation of having their car detailed.  Motion carried unanimously.


By Laws

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the revision to the By Laws, File Code B, with the following change:

Move the Pledge of Allegiance from the first item on the agenda to after the Roll Call.

Chairperson Barter explained that she felt it would be better to say the Pledge of Allegiance once everyone was quieted down rather than at the start of the meeting.

Motion carried unanimously.

Purchasing Procedures

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the revisions to the Purchasing Procedures policy, File Code DJF, as a first reading.

Purchasing Procedures (continued)

Karla Swanson Murphy explained that the Finance Committee reviewed the policy and recommended that the dollar amount on quotes and bids be increased from $2,500 to $5,000.  

Motion carried unanimously.

Emergency Response Plan

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Emergency Response plan as presented.  Motion carried unanimously.




Committee Reports

Finance Committee

Karla Swanson Murphy reported that the Committee will meet on December 9 at 6:30 p.m. at the Central Office.

Liaison Committee

Cindy LeBlanc reported that the Committee will meet on January 4 at 5:50 p.m. at Lake Region High School.

Personnel Committee

Debra Albert reported that the Personnel Committee will meet on December 21 at 6:00 p.m. prior to the next Board meeting.  She reminded Board members she needed the Superintendent’s evaluation forms.

Curriculum Committee

The Curriculum Committee will meet on Wednesday, December 9 at 3:30 p.m. at the Central Office.

Facilities Committee

Phil Shane reported that the Committee had not met since the last meeting.

Superintendent’s Report

Superintendent Smith commended the Culinary Arts students, Mr. Botka, and     Ms. Schacht for a great meal and a great program.

Superintendent Smith reminded everyone to vote on the Crooked River project on Tuesday, December 8.  Polls will be open in each of the 4 towns from 8:00 a.m. to 8:00 p.m.


A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to go into Executive Session to discuss a student matter, pursuant to 20-A M.R.S.A.
405-6.B.  Motion carried unanimously.

The Board went into Executive Session at 7:55 p.m.  Maggie Thornton, the student, and the student’s parents were invited to attend.

The Board returned to Public Session at 8:10 p.m.

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to allow the student to re-enter school.  Motion carried unanimously.


A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to adjourn.  Motion carried unanimously.

The meeting adjourned at 8:11 p.m.


                                                                          Date Approved