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School Board Minutes 02/01/2016

LAKE REGION SCHOOL DISTRICT
REGULAR MEETING
February 1, 2016


There was a Regular Meeting of the Lake Region School Board on Monday,
February 1, 2016 at 7:00 p.m. in the Great Room at Lake Region Vocational Center.   

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.  Board members present were:  Debra Albert, Ben Bowditch, Stan Buchanan, Allison Caulfield,
Beth Chaplin, Tom Hancock, Cindy LeBlanc, Joseph McMahon, Philip Shane, and Karla Swanson Murphy.  Karen Eller and Nina Stoddard were excused.   
Mallory Strain was absent.

Administrators present were:  Lisa Caron, Cheryl Cline, Kirsten Goff,
Madelyn Litz, Andrew Madura, Elisabeth Peavey, Rosie Schacht, Guy Stickney, Joshua Sturk, Maggie Thornton, Cheryl Turpin, and Alan Smith, Superintendent of Schools.

Others present were:  Douglas Elder, Kim Hutchins, Anne McMahon, and
Wayne Rivet.  

PLEDGE OF ALLEGIANCE

Everyone was asked to rise for the Pledge of Allegiance.
      
APPROVAL OF AGENDA

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the agenda as presented.
                  
MINUTES

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the Minutes of January 4, 2016.  Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the Minutes of the School Board Workshop of January 11, 2016.

A motion was made by Joseph McMahon to table the Minutes.

There was no second.

Vote:  7-Yes, 0-No, 2-Abstentions.  Motion carried.  

PRESENTATION

Math Co-Teaching - Douglas Elder – Kim Hutchins
      
Mr. Elder shared that he is a Grade 5 Teacher at Songo Locks School and       Kim Hutchins is a Special Education Teacher.  This is Mr. Elder’s and          Ms. Hutchins’s third year teaching together and also at Songo Locks School.  They shared what they are doing in math as follows:



Math Co-Teaching - Douglas Elder – Kim Hutchins

Classes are broken down into skills specific groupings.  
  • Classes are fluid and flexible depending on student needs.  
  • The program they are using this year is highly effective.  It is filling in the gaps for students, students get individual attention, and the pace is aligned to the student’s needs.  
  • The students do not lose their attention or their desire to learn.  
  • It is a great opportunity for teaching and monitoring within the classroom.
  • There are more opportunities for pre-teaching and re-teaching.
  • There is better access to technology, Extra Math and Con Academy programs are being used and Envision is being used as a pre-test for students to practice their skills.
  • Special Services students are getting regular education exposure.  It is an effective entry point from a more restrictive environment.
  • Having two teachers makes the student-to-teacher ratio better.
  • More hands-on manipulatives are possible with more than one teacher.
  • The students have a lot of different math needs.
  • There is quicker, immediate, feedback to students.
  • The teachers are able to keep trackable assessments that are meaningful to the students.
  • There are four skill fluid groupings of math when a student is ready to exit this math class.   
  • If a student gets bogged down on a skill they come to this class.
  • Ms. Fellows, the Math interventionist, works with struggling regular education math students.
  • Modeling is the most powerful teaching tool ever.  There is a collaborative classroom culture.  The teachers are modeling that for the students.  The teachers are having a good time, they are enjoying math together, setting goals together, and there is a positive atmosphere about math.
  • The class meets for 80 minutes every day.
  • Stations are set up so students move from place to place.
  • All grade 5 math classes meet at the same time.
Questions from Board members

  • The breakdown of male/female: 60% – 40% or 50%-50% – boys to girls  
  • How do the students do in the 6th grade?  The teachers would like some collaborative time with the sixth grade teachers to see how their students are doing.
Maggie Thornton, Assistant Principal at Lake Region Middle School, mentioned that there are 2 sixth grade teams which includes a special education co-teacher. The Student Support Center is available for skill deficits.  The Middle School is seeing the same benefits as Songo Locks School is seeing.

Mr. Eldridge and Ms. Hutchins were thanked for their presentation.  




PUBLIC COMMENTS ON AGENDA ITEMS

None.

ADMINISTRATIVE COMMENTS

Elementary Principals

Stevens Brook Elementary School - Cheryl Turpin

Professional Development

January 4:   DRA Refresher - K-2 - Beth Peavey, 3-5 – Liz Shane
             “K-2 Academic Support Techs:  Training with Dr. Pam Brucker at
             Stevens Brook Elementary School”
January 11:  Guided Reading Instruction – K-2 – Johanna Bartlett; 3-5 Liz Shane
January 25:  Focus was on math – Pat Hayden facilitated.
February 1:  This workshop was extended to 5:30 p.m. in lieu of November and
             December second meetings:

            K-2 - Phonemic awareness, phonics, and comprehension –
              Candace Bray  
             3-5 – Notice and Note, Liz Shane and Cheryl Cline

  • Stevens Brook has a daily, 30 minute intervention block.
  • Prior to this week, 3 days a week were on math skills and two days on reading skills.
  • Beginning this week, the schoolwide focus will be on math and teachers will target math skills all 5 days.
  • Food City donated 100 Good Wishes Food Bags to the District which were distributed to the schools as follows:  5 – SES, 25 – SLS, 17 – SBES,
23 – LRMS and 30 – LRHS.  Food City customers purchased the bags for $5.00 each.
  • On January 23, Line’ Mulcahy and Buster the Bus visited students in K-3 and presented information on bus safety.
  • The Geography Bee was held on January 25, Brayden Ward, a grade 5 student,  won for the second year in a row.  Che Rich, a grade 3 student, was runner-up.  The next step is for Brayden to take a written test which is scheduled for Tuesday, February 2.
  • The owners of McDonalds gave 10 lift tickets to give to students in need.
  • Representative Phyllis Ginzler reached out to Mrs. Turpin to see if she could recognize honor roll students.  Mrs. Turpin will provide Ms. Ginzler with the names of the students who are recognized for student achievement with the “Eggsceptional” Learners Breakfast.  Ms. Ginzler will send each student a letter to the school for outstanding academic achievement.  
  • Ms. Ginzler also invited the fifth grade class to go to the State House when the legislature is in session and she will donate half of the transportation cost.  
  • The Parent Involvement Committee is sponsoring a Family Bingo night on Thursday, February 11 at 6:30 p.m

Stevens Brook Elementary School - Cheryl Turpin (continued)

Ms. Turpin shared a chart showing the results of the first trimester Developmental Reading Assessment Data (DRA) as follows:





Grade
Grade Level # Students

Meet/Exceed Standard
Partially Meet Standard
Does Not Meet Standard
K
50
46
  92.0%
2
  4.0%
2
4%
1
48
34
  70.5%
8
 16.6%
6
12.5%
2
54
36
  66.6%
7
 12.9%
11
20.3%
3
57
38
  66.6%
4
  7.0%
15
26.3%
4
46
35
  76.0%
2
  4.3%
9
19.5%
5
54
52
  96.2%
1
  1.8%
1
1.8%


Currently there are 59 students with an IEP and 3 self-contained classrooms.
Enrollment is currently at 314 students, it was at a high of 323 students.  There have been 40 transfers in and out.

Sebago Elementary School - Kirsten Goff

  • The Cromwell Center visited the school in early January.  They met with students in Grades 1 – 5.  The focus of their lessons was people with disabilities, but more importantly, recognizing that people with disabilities have different abilities than others.
  • Easton Hayward, a grade 4 student, won the Geography Bee.  He has taken the qualifying test and waiting for the results to see if he will go to the
   State competition on April 1.
  • The school has been collecting non-perishable food items to celebrate the 100th day of school.  Currently over 200 items have been collected.  The 100th day of school is scheduled for February 9.  All students will be participating in the “Passing of the Food” along with members of the Sebago Food Pantry.
  • The students experienced the power of many voices.  The Town of Sebago was not planning on filling the skating rink this year, which is located behind the school, because they didn’t think it was being used.  The students do use it at recess.  Students wrote letters that were delivered to the Town Hall.  The letters were read by the Sebago Selectmen and they decided to put the rink together.  Mr. Smith, the Town Manager, came to the school on Friday to tell the students.
  • AIMSweb and Scantron assessments have been given to students to see how they are progressing.  Teams of teachers will work with the data to see how to support struggling students and to push those who need more of a challenge.
  • The 3-4-5 Team of teachers have created a Student Learning Objective (SLO) focusing on word problems, related to algebraic thinking.  The three classroom teachers, the special education teacher, extended studies teacher and the standards interventionist divided the students up into three groups   based on the results of the fall Scantron scores and a pre-test that was
Sebago Elementary School (continued)

  • generated from Scantron.  The groups meet three times a week to solve real world word problems.  This is a six week intervention and then a post-test will be administered.  It is planned to continue this model if the outcome
is successful.  Information was shared on the need for this intervention and some of the word problems being used.
  • Sebago is partnering with Lake Region Vocational Center to do a program called “Small Engines for Small People”.  The purpose is to provide an opportunity for disenfranchised students to experience hands-on activities in a program available to the students in the future.  The program will begin on February 22 and it will run for 6 weeks.  Five students will be participating in the program and are very excited.
Ms. Goff distributed information regarding the Student Learning Objective mentioned above.

Songo Locks School, Cheryl Cline

  • The teachers have been engaged in professional learning, along with other elementary teachers from across the District, during the early release days during January.  Teachers participated in refreshers and new learning around the administration of the Development Reading Assessment (DRA), guided reading practices, identification of areas for additional focus and support within the enVision mathematics program, building repertoire around phonemic awareness (K-2) and close reading strategies (3-5).
  • January 8, Principal Stars assemblies were held to recognize students for positive behaviors.  Students also attended a Winter Bus Safety assembly presented by Mrs. Mulcahy.
  • On January 26, twelve interns from St. Joseph’s College began a placement at Songo Locks School.  They will be observing and learning in various special education classrooms weekly for the remainder of the semester.
  • On January 29, the school had a successful lockdown drill.  The students and teachers did a great job preparing for and responding to the events that took place.  
  • Mid-trimester reports were sent home on January 29.
  • The Opportunity Alliance Senior Volunteer Program is sending a second volunteer to Songo Locks School.  The Volunteer will be in a grade 1 classroom beginning next week.
Ms. Cline shared Scantron information. (attached)

Lake Region Vocational Center - Rosie Schacht

The Vocational Center will be partnering with Sebago Elementary School with “Small Engines for Small People”.  Fifth grade students will be taking engines apart and putting them back together again.    
 



 

Special Services  - Lisa Caron  

  • Most of the vacant positions have been filled.
  • Professional Development – Special Services staff have been attending professional development sessions with the regular education staff.  
  • The staff will be working on math activities with K-5 staff next week.
  • Special Education staff will have Social Thinking training on February 25.
  • The Department’s focus this year is on technology.  Ipads and smart tables have been purchased for the K-2 program.  
  • Staff have been participating in mental health training for the last couple of days.
  • There are 359 students with an Individual Education Plan; 92 at Songo Locks School, 59 at Stevens Brook Elementary School, 9 at Stevens Brook Elementary School, 83 at Lake Region Middle School, and 116 at Lake Region High School, and 15 students are in the referral process.  The Special Services population has been increasing for the last two years.
ACTION ITEMS
  
Personnel

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin to approve the appointment of the following Educational Support Personnel as a block:

  • Tonia Brooks as a Special Education Technician II at Songo Locks School, effective January 11, 2016.  This is a new position.
  • Heather Jermacans as a Special Education Technician II at Stevens Brook Elementary School, effective January 19, 2016, replacing Mary Manari.
  • Seth Johnson as a Special Education Day Treatment Technician at Lake Region Middle School, effective January 25, 2015, replacing Adam Potvin who transferred to another position.
  • Tina Ruhland as a Special Education Technician II at Lake Region High School, effective January 19, 2016, replacing Darcy Brook who resigned.
  • Jason Ashe as a Student Support Center Educational Technician III at Lake Region Middle School, effective January 26, 2016, replacing Sophie Handrahan who has resigned.
Motion carried unanimously.

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to approve the above block.  Motion carried unanimously.

Job Description

District Delivery Technician

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the District Delivery Technician job description as a second reading.  Motion carried unanimously.  



Groundskeeper Job Description

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Groundskeeper job description as a first reading.  Motion carried unanimously.

Groundskeeper/Grounds Coordinator

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the review of the Groundskeeper/Grounds Coordinator job description.  Motion carried unanimously.
   
DISCUSSION ITEMS  
     
PUBLIC COMMENTS ON NON-AGENDA ITEMS

None.

INFORMATION ITEMS

Finance Committee

Karla Swanson Murphy reported that the Committee met on January 21.  The  Committee discussed the following items:

  • Reviewed the Audit Report - If any Board members are interested in reviewing the report, they should contact Sherrie Small.  
  • The insurance bid timeline and budget timeline were reviewed.
  • The Finance Committee will begin the budget process review on Wednesday at 6:00 p.m.   
  • Administrator presentations will be held on Monday and Wednesday next week.  
Facilities Committee

The Facilities Committee will meet on February 25 at 6:00 p.m. at the Central Office.

Liaison Committee

Cindy LeBlanc reported that the Committee met prior to the Board meeting.

The following items were discussed:

  • Laker Pride Award Posters – John Mayo will be asked to print off 9 posters to be sent to each school.
  • Student Breakfasts have been scheduled as follows:
  • April 8 – Lake Region Middle School
  • April 11 and April 13 at Lake Region High School
  • The “Be My Guest” event will be held on June 9, 2016.


Liaison Committee (continued)

The Committee wanted to remind students to not forget the elementary staff when inviting guests. It was hoped that they could invite staff that had not been invited previously.

The next meeting is scheduled for Monday, March 21, 2016 at 5:45 p.m.

Personnel Committee

The Personnel Committee met on January 11. The Committee reviewed the following:

  • Exit interview forms – a minor change was made.  
  • There was a discussion with Mr. Smith on why people are leaving.
  • There was a review of employes who were and were not covered by the Lake Region Teachers’ negotiated agreement and the Administrators’ negotiated agreement.
  • The job descriptions that were approved tonight were discussed.
  • Elementary Parent Student Handbooks were reviewed with the administrators.  The discussion will continue on February 22 at 6:00 p.m. at Lake Region Vocational Center.
Curriculum Committee

The Curriculum Committee will meet on Wednesday, February 3, 2016 at 3:30 p.m. at the Superintendent’s Office.  

Superintendent’s Report

Mr. Smith distributed information regarding the new proposal.  He shared the following information:

  • The Building Committee has met and reviewed the plans and the timeline.
  • The integrity of the instructional space is still in place.
  • The big auditorium, music room, and stage have been removed from the front of the building.
  • The kitchen area is smaller.
  • The music room has been relocated to the back side of the gymnasium.  
  • There will be a small addition on the side of the gym to provide a stage area.
  • When you enter the building, guidance offices, resource room, and speech room will be on the left.  
  • Bathrooms have been moved back to the middle.
  • The pellet boiler has been removed.
  • Second floor – Library is located in a different space and is smaller.
  • Educational structures are intact.  
  • Tentative Budget - $7,880,000  - 1.7 in savings from the original project
  • Why not a 4-5 project:  
  • Educational pieces
Superintendent’s Report (continued)

  • Opportunity for Pre-K at Songo Locks School
  • The district received two estimates for moving just two grades to Crooked River.  It would cost $5,000,000 to $6,000,000 to renovate the building for two grades.  To add an additional grade at a later time would be substantially more in the future.
Targeted time frame:

  • February 22 – Board Vote – Sign Warrants to move this project forward.
  • March 11 – Absentee ballots out
  • April 5 – Public Hearing
  • Referendum Vote on April 12
The only change on the warrant will be the money value.

On the last Public Hearing, the Notice specifically called the meeting for the gymnasium.  Mr. Smith would like to just have the notice say Lake Region High School to give some flexibility as to where to have the Public Hearing.   
The gym is available on April 5.

Superintendent Smith mentioned that the District did not do a good job of expressing what overcrowding is at Songo Locks School.  Parents are not aware of the issues.  The District does a great job of putting 16 – 20 students in a classroom.  Special services takes a lot of space including occupational and physical therapy.  Teachers are working out of closets in a custodial area that was never designed to be taught in.  The school is having students in to observe the teachers and there was concern that there may not be room for the additional people.  It is not an appropriate space for the kids.
Crooked River is being built to hold 300 students.  If it was necessary, a maximum of 25 students could be placed in a room.   The District has a policy of trying to keep between 18 – 20 students per room.

The Board was asked to have some conversation regarding the proposal so the Superintendent will know which direction to go in.   

Mr. Shane mentioned that the Great Room is not an appropriate space for the Public Hearing.  If the gym is available, it should be used.

Mr. Hancock asked if there was a date that there is already a vote scheduled so it will not have to be a special vote.  The Towns all have their votes on different dates.

If the vote passes in April, it is hoped that the Architect can get going and construction can begin in the fall.

Superintendent Smith is meeting with various groups to let them know the details of the construction project and the need.  This was not done with the previous vote.   There are also parents from each community on the Committee.



Superintendent’s Report (continued)

Mr. Buchanan commented that the Building Committee has done an excellent job of listening to the public.  $1.7 million dollars has been reduced from the project and there has been no impact on the educational needs.

It was the consensus of the Board to move the project forward.

EXECUTIVE SESSION

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to go into Executive Session to discuss a student matter, pursuant to M.R.S.A. 405 6.B.  Motion carried unanimously.  

The Board went into Executive Session at 8:00 p.m.  Ms. Schacht, the student and the student’s parent were invited to attend.  

The Board returned to Public session at 8:05 p.m.

A motion was made by Janice Barter, seconded by Karla Swanson-Murphy, to expel this student from school pursuant to 20-A M.R.S.A. Section 1001(9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her parents written notice of this action and the reasons therefor.

Motion carried unanimously.

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to go into Executive Session to discuss a student matter, pursuant to M.R.S.A. 405 6.B.  Motion carried unanimously.  

The Board went into Executive Session at 8:07 p.m.  Guy Stickney, Rosie Schacht, the student and the student’s parents were invited to attend.

The Board returned to Public Session at 8:12 p.m.

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to  
expel this student from school pursuant to 20-A M.R.S.A. Section 1001(9) on the grounds that such expulsion is necessary for the peace and usefulness of the school and to direct the Superintendent to provide the student and his/her parents written notice of this action and the reasons therefor.

Motion carried unanimously.

ADJOURNMENT

A motion was made by Karla Swanson-Murphy, seconded by Beth Chaplin, to adjourn.  Motion carried unanimously.

The meeting adjourned at 8:18 p.m.
                                                                ____________________________
                                                                          Secretary
                                            ____________________________
                                               Date Approved