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School Board Minutes 08/08/2016
LAKE REGION SCHOOL DISTRICT
BOARD WORKSHOP
August 8, 2016


There was a Board Workshop on Monday, August 8, 2016 at 7:00 p.m. in the Library at Lake Region High School.  

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.

Board members present were:  Debra Albert, Janice Barter, Ben Bowditch,      Stan Buchanan, Alison Caulfield, Karen Eller, Tom Hancock, Cindy LeBlanc, Joseph McMahon, Philip Shane, and Karla Swanson-Murphy.  Beth Chaplin and    Nina Stoddard were excused.


Administrators present were:  Pat Hayden, Sherrie Small and Alan Smith, Superintendent of Schools.

Others present were Barry Johnson, Julie Johnson, Anne McMahon, and
Grant Plummer.

APPROVAL OF AGENDA

A motion was made by Karla Swanson Murphy, seconded by Stan Buchanan, to approve the agenda with the following changes:  Add the Agenda Addendum, move 5.D. Executive Session to the first item.  Motion carried unanimously.

PLEDGE OF ALLEGIANCE

Everyone was asked to stand for the Pledge of Allegiance.

EXECUTIVE SESSION

A motion was made by Karla Swanson Murphy, seconded by Stan Buchanan, to go into Executive Session, pursuant to M.R.S.A. 405 6.E., to confer with counsel.  Motion carried unanimously.

The Board went into Executive Session at 7:05 p.m. and returned to Public Session at 7:30 p.m.

ACTION ITEMS

Sebago Withdrawal Committee Agreement

The Board continued its conversation regarding the Withdrawal Committee’s Agreement.

Stan Buchanan commented that students should be given the opportunity to complete their education in M.S.A.D. #61.  

Superintendent Smith mentioned that Mr. Spencer, the District’s Attorney, was asked to add wording to allow students in Grades 6 through 12 to continue their education in M.S.A.D. #61 at the tuition rate.  A clause will be added to request that the Town of Sebago by January 1, for budgetary reasons, inform

Sebago Withdrawal Committee Agreement

M.S.A.D. #61 of the number of students that would be continuing their education in grades 6 through 12.  This would be guaranteed tuition for that period of time.

Mr. Spencer clarified that by January 1 of each year, Sebago would notify the District of the number of students who would be attending M.S.A.D. #61 schools.  Parents would need to notify the Town of Sebago and a list of students would be given to the District.  Sebago would be responsible to pay that amount of tuition.  The numbers cannot go down.  If additional students attend, the tuition amount would be paid for each additional student.  The District will review the number of students in each grade to be sure additional teachers will not be needed.  Mr. Spencer and the Superintendent will work on the language.  If additional students move into Sebago, the student could be tuitioned to M.S.A.D. #61 if there is enough room in the classes.  The student could be denied if there is not enough room.

It was the consensus of the Board to go forward with the agreement and allow Mr. Smith and Mr. Spencer to make the necessary language revisions.

Karla Swanson Murphy mentioned that policy JED-2 – In-District Residency Policy, Paragraph 1 should be reviewed by the Curriculum Committee to clarify the wording.

ACTION ITEMS

Personnel

A motion was made by Karla Swanson-Murphy, seconded by Stan Buchanan, to approve the following personnel items as a block:

  • Ellen Berry as a full-time School Counselor at Songo Locks School, replacing Julia Schrader who has transferred to another school.
  • Jennifer Kenyon as a part-time (.4) Special Education Teacher at Songo Locks School, replacing Jasmine Keenan.
  • Shauna Vogen as a Title I Math Teacher at Songo Locks School.  This is a new position paid with Title I funds.
  • Gordon Smith as a Special Services Teacher at Lake Region Middle School, replacing Paul Carignan who has transferred to another position.
  • Jaimee Smith as a Grade 5 Teacher at Songo Locks School, replacing Douglas Elder.  
  • Jason Brooker as a School Bus Mechanic for the Transportation Department, replacing Jonathan Kauffman.
Motion carried unanimously.

A motion was made by Karla Swanson Murphy, seconded by Stan Buchanan, to approve the above block.  Motion carried unanimously.

A motion was made by Karla Swanson Murphy, seconded by Debra Albert, to approve the appointment of Christine Karcanes as a K-2 Academic Educational Technician III at Songo Locks School.  Motion carried unanimously.


A motion was made by Karla Swanson Murphy, seconded by Debra Albert, to approve the Additional Duty Positions with the following changes:  The stipend for the Content Area Leaders should be $3,902 (to be confirmed with the central office), the Senior Class Advisor Stipend should be $1,707.50.

Motion carried unanimously.

BOARD WORKSHOP

Board Goals

# 3 under In Pursuit of Academic Excellence

Evaluate the current curriculum, and its implementation, to ensure that each student is receiving the tools necessary to enable successful completion and transition from kindergarten to post-secondary career goals.  

Janice Barter mentioned that the Board goals were reviewed on August 31, 2015.   This goal was put on hold until the Curriculum and Evaluation System was in place.  

A small Evaluation Committee has been meeting during the 2015-16 school year. There will be a presentation on the Curriculum and Evaluation System to the Board at their next meeting.  The Board will be asked to approve the handbook at the second Board meeting in September.  The 2016-17 school year will be a pilot year for the Curriculum and Evaluation System.

A more specific goal is needed to include test scores.  

After the presentation to the Board, the Curriculum Committee will be asked to review the goal for appropriate wording.

Goal #1 Under In Pursuit of Academic Excellence

Develop a policy to ensure prompt communication from teacher to parents across all schools and grade levels.

Mr. Smith will be meeting with administrators and discuss the procedures that are in place to make this happen.  This will be included as an item for discussion at the next meeting.

Goal #3 – Finalize a plan for the District Elementary Facilities by February 1, 2015.

Suggested change from 2015:  Create a long-term facilities plan for all our facilities and all programs in the District.

New Goal:  Create an Adult Education and Alternative Education Plan, including funding to move these programs out of the Crooked River School for 2016-17.

Discussion:  The suggested change referred to including all programs including the Adult Education program in the Long-Term Facilities plan.  



Mr. Smith shared that the White House has been renovated over the summer to house the Alternative Education Program.  A kitchen was installed for hands-on cooking, bathrooms, and 3 large classrooms renovated.  Students in the Alternative Education Program will all have Personalized Education Plan goals.  With the program located at the high school, it will allow students more flexibility in participating in high school and vocational center programs.  There will be 20 students at the beginning of the year.

A better evaluation system has been developed for students who should be attending the Alternative Education Program.

The Adult Education program has expanded its satellite areas to capture more students.  

There is no need for the “New Goal” above.

The Facilities Committee was asked to review this goal and develop the appropriate wording.

Goal #1 – Incorporate the needs and concerns of the District’s citizens when making decisions. – Keep

Goal #2 – Inform and educate the public on District issues and functions through multiple media outlets and events. – Keep

In Pursuit of Academic Excellence

Goal #2 - Align administrator and teacher evaluation systems with relevant job descriptions and state regulations. – Continue

Goal #4 - The Board will gain the necessary knowledge to understand the framework of and achieve the Department of Education requirements for the high school proficiency-based diplomas.

  • This goal will be met through administrative/teacher presentations, board workshops, reading, Department of Education information, and other opportunities.
Continue goal.

For presentations, the Board asked if they could have the paperwork before the meeting so they could listen to the presentation and not be reading the information distributed.

Mr. Buchanan suggested that a Board goal be developed to help get more feedback from the public to determine what people are really thinking.  The Board is doing their part, but is not getting community input.

Mr. Shane suggested that the Board needed to get more information out to the public.  The following ways were suggested:  (1) Quarterly newsletters including what the District is doing to move education forward.  (2) Include information on the web site.

The goals will be finalized by the beginning of October.


INFORMATION ITEMS

Personnel

Resignations
  • Greta Manley-Hughes resigned as a Standards Interventionist at Stevens Brook Elementary School
  • Tania Brooks resigned as a Special Education Technician II at Songo Locks School
Transfers
  • Paul Carignan transferred from a Special Education Resource Room Teacher to a Special Education Day Treatment Teacher at Lake Region Middle School.
PUBLIC COMMENTS ON NON-AGENDA ITEMS

Mr. Grant asked if the document presented to the Board regarding the Sebago Withdrawal had been presented to anyone.  Superintendent Smith shared that the document had not been presented to anyone.  It was just a draft which was received a week ago.  The Board Withdrawal Committee recommended a couple of adjustments.

Mr. Grant commented that as school will be starting, it is hoped that this issue will be resolved.

Superintendent Smith mentioned that the second proposal from the Sebago Withdrawal Committee did not change a lot from their first proposal.  The Sebago Withdrawal Committee is meeting on September 1.  The Committee will have the Board’s proposal prior to that date.

Joseph McMahan shared that the Sebago Withdrawal Committee is working on a  budget to withdraw.  This cannot be completed until they have the District’s proposal.

Mr. Grant asked if the District is adding a portable to Songo Locks School?  Superintendent Smith shared that a 4 classroom portable is being installed at Songo Locks School.  Due to the placement of the portable, the basketball court no longer exists.  Grade 5 students will be placed in the portable.  A chain-link fence will be put around the portable for security.  A procedure will be in place for students coming and going from the portable.  

Mr. Grant expressed concern.

EXECUTIVE SESSION

A motion was made by Karla Swanson Murphy, seconded by Stan Buchanan, to go into Executive Session to discuss a personnel matter, pursuant to M.R.S.A. 405 6.A.  Motion carried unanimously.

The Board went into Executive Session at 8:30 p.m. and returned to Public Session at 8:52 p.m.
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                                                                                Secretary

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                                                                            Date Approved  
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