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School Board Minutes 08/29/16

LAKE REGION SCHOOL DISTRICT
REGULAR MEETING
August 29, 2016

The Lake Region School Board met on Monday, August 29, 2016 at 7:00 p.m. at Lake Region Middle School.

CALL TO ORDER AND ROLL CALL

Janice Barter called the meeting to order at 7:00 p.m.

Board members present were:  Debra Albert, Ben Bowditch, Stan Buchanan,
Alison Caulfield, Beth Chaplin, Karen Eller, Tom Hancock, Cindy LeBlanc, Joseph McMahon, Philip Shane, Nina Stoddard, and Karla Swanson Murphy.

Administrators present were: Lisa Caron, Kristen Goff, Erik Good,
Patricia Hayden, Madelyn Litz, Andrew Madura, Elizabeth Peavey,
Rosie Schacht, Sherrie Small, Guy Stickney, Joshua Sturk,
Maggie Thornton, Paul True, Cheryl Turpin, and Alan Smith,
Superintendent of schools.  

Others present were:  Sandy Arris, Marilea Bannon, Barry Johnson,
Julie Johnson, Anne McMahon, and Wayne Rivet.  

PLEDGE OF ALLEGIANCE

Everyone was asked to stand for the Pledge of Allegiance.
     
APPROVAL OF AGENDA

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the agenda with the addition of the Agenda Addendum.  Motion carried unanimously.
                                                                        
MINUTES

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Minutes of the Regular Meeting of June 20, 2016.  Vote:  11-Yes, 0-No,
2-Abstentions.  Motion carried.
 
A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Minutes of the Board Workshop of August 8, 2016.  Motion carried unanimously.  
                            
PRESENTATIONS

Pre-K Summer Kindergarten

Pat Hayden shared a powerpoint presentation (attached).  A summer kindergarten program “Jumpstart Kindergarten” was held in August for students starting kindergarten in the fall.  Students learned daily routines and worked in math and literacy centers.  The program has shown great results already.   

Maine School Management has asked the group to present at the Maine School Management Association’s Fall Conference.



Co-Teaching – Lisa Caron

Lisa Caron shared a powerpoint presentation on co-teaching.  (Copy attached)  

Proficiency Based Learning at Lake Region Schools

Erik Good shared a powerpoint presentation on proficiency based learning at Lake Region Schools.  (copy attached).  

PUBLIC COMMENTS ON AGENDA ITEMS

None.

ACTION ITEMS

Personnel

Nomination of Teachers for 2016-17

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the following teachers as a block.  Motion carried unanimously.

  • Sarah Brown as a School Counselor at Stevens Brook Elementary School, replacing Elizabeth Cook who has resigned.  Ms. Brown will be on M+0 Step 2 of the salary schedule.
  • Nicole Palmer as a Grade 5 Teacher at Sebago Elementary School, replacing Carolynne Skarbinski who has resigned.  This is a one year only position.  Ms. Palmer will be on M+0 Step 12 of the salary schedule.   
  • Michele Pierre as a School Nurse at Lake Region High School, replacing Stacey Leonard who has resigned.
  • Adam Potvin as a 7/8 English/Language Arts Teacher at Lake Region Middle School.  (This is a one-year contract.)  Mr. Potvin will be on B+0 Step 2 of the salary schedule.
  • Sandra Arris as a Diversified Occupation Teacher at Lake Region Vocational Center, replacing Patricia Murphy.
  • Christine Karcanes as a Title I Teacher at Stevens Brook Elementary School, replacing Lucy Saunders-Kish who has resigned.
A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the above block.  Motion carried unanimously.

Appointment of Educational Support Personnel

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the following Educational Support Personnel as a block:  

  • Kathleen Boehm as a Special Education Technician III at Sebago Elementary School.  This is a new position replacing an unfilled teacher position.
  • Louise Chapman as a Special Education Technician III at Lake Region Middle School, replacing Tyler Oren.
  • Paul Maddocks as a Special Education Day Treatment Support Technician at Songo Locks School, replacing Jeanna Gregor who has resigned.


Appointment of Educational Support Personnel (continued)

  • Paula Miller as a Student Support Center Educational Technician III at Lake Region Middle School, replacing Jason Ashe who resigned.
  • Tracy Philbrook as a K-2 Academic Support Technician III at Stevens Brook Elementary School.
  • Christen Regios as a Special Education Technician III at Lake Region Middle School, replacing Paul Morse who has resigned.
Motion carried unanimously.
 
A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the above block.

There was a question regarding the unfilled teacher position.  Lisa Caron commented that last year the position was not filled and this year the numbers are very low and an Educational Technician III can do the lesson plans in consultation with a teacher.  

Motion carried unanimously.

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the appointment of Wenda Saunders as School Physician for the 2016-17 school year.  Motion carried unanimously.
  
Warrant Article Transfers for 2015-16 School Year

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the following Warrant Article Transfers for the 2015-16 school year:

FROM:  
  • $270,000 from Regular Instruction
  • $241,274.46 from Special Education
  • $35,000,00 from Careers & Technical Education
TO:
  • $53,500.00 to System Administration
  • $300,000.00 to Operations & Maintenance
  • $192,774.46 to All Other Expenditures
  
Sherrie Small explained as follows:
 
  • System Administration was over budget due to general legal advise, the Crooked River project, and benefit changes for staff.
  • Maintenance – Operations was over budget based on projects that were removed during the budget process to complete during this school year and paid from the undesignated fund balance.  
  • The auditor recommended that the District pay off the food service debt.
This amount was transferred to “All Other Expenditures.”
Motion carried unanimously.  


Approval of School Bus Bid

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the following bid:

Motion:  I move that the Vote entitled, “Vote to Authorize Lease Purchase of Two New School Buses with Associated Equipment and Accessories in the Principal Amount of $131,036,” be~adopted in form presented to this meeting and that a copy of said Vote be filed with the minutes of this meeting.

VOTE TO AUTHORIZE LEASE PURCHASE OF TWO NEW SCHOOL BUSES WITH ASSOCIATED EQUIPMENT AND ACCESSORIES IN PRINCIPAL AMOUNT OF $131,036

Be it hereby voted as follows:  

That Superintendent of Schools (the “Superintendent”) is authorized to accept the proposal of Androscoggin Bank, to provide tax-exempt lease purchase financing for Two New School Buses with Associated Equipment and Accessories (the “Equipment”) in the principal amount of $131,036.00 at an interest rate of 2.33% for a term of three years and any prior such action is hereby ratified and confirmed;

That under and pursuant to the provisions of Title 20-A M.R.S. sections 1001, 1055 and 5401(15), the Superintendent is authorized to execute and deliver a Municipal Lease Purchase Agreement with Androscoggin Bank, or its nominee, in the name and on behalf of Maine School Administrative District No. 61 (the “District”) for Two New School Buses with Associated Equipment and Accessories, with an aggregate purchase price of  $131,036.00, in such form and on such terms not inconsistent herewith as the Superintendent may approve (the “Lease”);

That no part of the proceeds of the Lease shall be used, directly or indirectly, to acquire any securities and obligations, the acquisition of which would cause the Lease to be a “private activity bond” or an “arbitrage bond” within the meaning of Sections 141 and 148, respectively, of the Internal Revenue Code of 1986, as amended (the “Code”);

That the Lease issued pursuant hereto is designated as a qualified tax-exempt obligation within the meaning of Section 265(b)(3) of said Code;

That the Superintendent is authorized to covenant on behalf of the District to file any information report and pay any rebate due to the United States in connection with the issuance of the Lease, and to take all other lawful actions necessary to insure the interest portion of the rental payments under and pursuant to the Lease will be excluded from the gross income of the owners thereof for purposes of federal income taxation and to refrain from taking any action which would cause such interest portion of the rental payments to become includable in the gross income of the owners thereof;

That the appropriate officials of the District are authorized to execute and deliver such other documents and certificates as may be required in connection with the Lease;



Approval of School Bus Bid (continued)

That the District hereby resolves and declares its official intent pursuant to Section 1.150-2(e) of the Treasury Regulations that the District reasonably expects to use the proceeds of the Lease to reimburse certain original expenditures from the District’s general or other fund, paid not earlier than 60 days prior to adoption of this Resolution or to be paid, which original expenditures have been or will be incurred in connection with costs of the Equipment; and that the District reasonably expects that the maximum principal amount that the District will issue to finance the Equipment is $131,036.00, and further that an attested copy of this declaration of official intent be kept in the permanent records of the District; and

That an attested copy of this Vote be filed with the minutes of this meeting.

Motion carried unanimously.

Overnight Field Trips

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Overnight Field Trips as listed.  Motion carried unanimously.

Karla Swanson Murphy asked what the policy was for overnight field trips.  Superintendent Smith mentioned that funds are not budgeted for these trips.
 
Phil Shane expressed concern regarding the Basketball Team going out of State  during the holidays.  Mr. True responded that it is an educational experience for the students.  The students enjoy going away and some colleges get to see the students play which can help with college scholarships.
 
Policies, Second Reading  

Travel Expense, File Code DLC

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Travel Expense Policy, File Code DLC, as a second reading.  Motion carried unanimously.  

Additional Duty Positions

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to approve the Additional Duty Positions as listed.   Motion carried unanimously.
                      
Discussion Items

Procedures in place for school staff communicating with parents

Superintendent Smith asked to table this until the last meeting in September as he did not have time to discuss it with the administrators.       

PUBLIC COMMENTS ON NON-AGENDA ITEMS
None.


INFORMATION ITEMS

Committee Reports         

Janice Barter reported that the District’s Withdrawal Committee met prior to the Board meeting.  Mr. Smith discussed the changes in the proposal that were made with Dick Spencer, the District’s lawyer.  The Committee reviewed the changes.  The biggest change was to give the Sebago students, in middle and high school, an opportunity to continue their careers in the District.  The Town of Sebago will be asked to designate a number of slots by January 1 of each year.  Mr. Spencer will draw up the final proposal for the Sebago Withdrawal Committee who will be meeting this week.  A copy was available for Board members.  

Superintendent’s Report

The Administrative Team has been very busy this summer.  There is a lot of energy in grades K-12; the Co-Teacher model is alive and well; the proficiency presentation was shared with all staff and they did an activity related to proficiency learning.  The work is starting to lead everyone in the same direction educationally.  Andy’s maintenance and transportation staff have been incredibly busy.  The portable has been installed at Songo Locks School and is ready to go.  This opened up four new classrooms, and a resource area.  It has bathrooms and running water.  A camera has been installed for security and there is a chain-link fence around it.  Songo Locks School is still full and the staff didn’t realize how overcrowded they were.  The District is in a good place to start the year.    

The traffic flow at Songo Locks School is still a concern.  Parents were  encouraged to have their child ride the bus which would help relieve the congestion.

Personnel

Resignations:
  • Douglas Elder has resigned as a Grade 5 Teacher at Songo Locks School, effective August 19, 2016.
  • Carolynne Skarbinski has resigned as an English/Language Arts Teacher for grades 3, 4, and 5 at Sebago Elementary School, effective August 18, 2016.            
  • James Gerry has resigned as a School Bus Driver, effective August 12, 2016.
  • Paul Morse has resigned as a Special Education Technician at Lake Region Middle School, effective August 15, 2016.
  • Janice Warren has resigned as a School Bus Driver, effective August 22, 2016.
  • Tyler Oren has resigned as a Special Education Technican III at Lake Region Middle School, effective August 10, 2016.
  • Jeanna Gregor has resigned as a Special Education Day Treatment Support Technician at Songo Locks School, effective August 11, 2016.  

Personnel (continued)

Long-Term Substitute Art Teachers:
  • Edward Stevens will be a Long-Term Substitute Art Teacher, replacing Teal Carlson.
  • Carisa Miner will be a Long-Term Substitute Grade 4 Teacher at Songo Locks School, replacing Jaime Fontaine from September 29, 2016 through November 7, 2016
  • Alana Doughty will be an English as a Second Language Consultant/Tester and Tutor for the 2016-17 school year.
        
ADJOURNMENT

A motion was made by Karla Swanson Murphy, seconded by Beth Chaplin, to adjourn.  Motion carried unanimously.

The meeting adjourned 8:45 p.m.  

                                                                        ___________________________
                                                                                Secretary

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                                                                               Date Approved