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Board of Selectmen Minutes 08/01/2017
MINUTES
SEBAGO BOARD OF SELECTMEN’S MEETING
6:00 PM
TOWN OFFICE
TUESDAY, AUGUST 1, 2017

ALL REGULAR BOARD OF SELECTMEN MEETINGS ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.



CALL TO ORDER

The meeting was called to order by Chairman Ann Farley at 6:00 pm.

I.      ROLL CALL

Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry, Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon.  

Guests present: Richard Tidd, Jim Libby, Carol Mayberry, Dale Pierce, Brad Shaw, Norma Sicotte, John MacGregor, Adele MacGregor, Murdock MacGregor, Ted Callinan, Pam Callinan.

II.     ADJUSTMENTS TO THE AGENDA

        Item Added: New Business – Item A. – Quit Claim Deed Approval

III.    WRITTEN COMMUNICATION

                A.      Approval of the July 18, 2017 Selectmen Meeting Minutes 

                        Phil Lowe made a motion to approve the July 18, 2017 meeting minutes.  
It was seconded by Edythe Harnden.  Motion carried with all in favor.
                        
IV.     COMMENTS FROM THE PUBLIC

Carol Mayberry asked who maintains the Douglas Mountain trails.  Ann Farley responded that at the last Selectmen’s meeting the Sebago Lions Club requested permission to perform some upgrades along the hiking trails in honor of their 100th Anniversary.  The Board agreed to allow the Lions Club to proceed with this project.  Carol explained that the problem is in the map itself.  The map does not make it clear as to where you are actually located on the trail which causes individuals to become lost in the woods.  Michele Bukoveckas stated that Brandon Woolley is going to be working on a coordinate system for EMS & Fire personnel.  There was some discussion regarding the signage along the trails.  

Dale Pierce expressed concerns about firearms being discharged in town, especially on quiet Sunday afternoons.  He stated that he has no problem with indoor shooting ranges but does not believe outside shooting ranges should be allowed in town.  He asked the Board to think over this matter.  Ann Farley stated that the Board would take this into consideration.            

V.      Executive Session, Meet With Legal Counsel To Discuss On-Going Litigation (Camp O-AT-KA; Bateman) as permitted in Title 1 MRS § 405 (6) (E)

Ann Farley made a motion to enter into Executive Session, Pursuant to Title 1 § MRS 405 (6) (E) to Discuss On-Going Litigation (Camp O-AT-KA; Bateman) at 6:13 pm.  It was seconded by Edythe Harnden.  Motion carried with all in favor.

The Board returned to regular session at 6:31 pm. with no action taken during the Executive Session.  

VI.     OLD BUSINESS

  • Spider View Dock Discussion
Ann Farley introduced the town’s attorney, Tim Murphy.  He proceeded to inform the Board and audience members of the town’s options in addressing the matter of whether or not to abandon the town’s rights to this roadway or to continue maintaining it and the right-of-way to the waterfront.  There was discussion on this matter with the Board and Mr. Murphy answering questions from the audience.  Mr. Murphy stated that the town is not obligated to do anything and that the matter at hand pertains more to title issues between the four properties.  It was noted that the right-of-way at the end of Spider View seems to serve marginal public interest to the town for the cost of maintaining it.  It was decided to “table” this matter until the next meeting on August 15th.     
                        
VII.    NEW BUSINESS

  •     Quit Claim Deed Approval
Michele Bukoveckas explained that this property was previously foreclosed on by the town with a payment arrangement agreed upon by the former Town Manager.  The property owner has recently passed away and the children have paid the outstanding 2014 taxes with the understanding that they will be making payments on the 2015 and 2016 taxes to bring them up to date.  

Tim Mayberry made a motion to approve the Quit Claim Deed.  It was seconded by Ann Farley.  Motion carried with all in favor.   

VIII.   REPORTS FROM TOWN OFFICALS
                
  • Town Manager
  • The Town will be stockpiling road material on Roderick McGregor’s property in exchange for culvert work.  An agreement has been signed by both parties.  This will result in a cost savings for the town since the road material will not have to be stored at the Town Garage.
  • Met with Mr. Gordon, Mr. Harwood (69 Sebago Rd), Tim Cusick and Steve (Department of Transportation/DOT).  The DOT is going to push the gravel back into place as well as lay down additional gravel.  They will also loam and lay down grass seed; this will bring it back to a prior condition.  In addition, the DOT plans to pave and fix part of the drainage issue into the catch basin to make the water flow better. The DOT stated that perhaps late fall or early spring the town keep an eye on the culverts in the area and clean them out ahead of any potential heavy rains.  They plan on starting this project in a of couple weeks; they will contact me when they start.
  • The Suburban - Pitstop (propane) conversion will commence in about 2 weeks.
  • Initiated Cable Franchise proceedings.  First meeting will be Wednesday, August 23, 2017 at 3:30 pm at the Town Office.
  • Spoke with Val from PROP (People’s Regional Opportunity Program) concerning a property foreclosure.  There are issues that Val and I are working on concerning this taxpayer.  I will report when I know more. The Tax Acquired Property Committee still needs to meet to address other foreclosures.
  • I will be on vacation the week of August 14th.
  • The audit will occur the week of August 22nd.
  • There are contractors who owe the transfer station funds for bulky and demolition debris, would you like me to send out invoices?
There was some discussion on this matter with the Board directing Michele to send invoices for the outstanding balances.   

  • Continued work on the Transfer Station Manual (copies were included in the Board’s meeting information packets) as well as the site change for DEP (Department of Environmental Protection).
  • The contract with Paint Care has been signed.  Should be ready to go at the end of August, or the beginning of September.
  • Will be using funds from the Transfer Station Enhancements and 50 yd. container CIP (Capital Investment Program) accounts to pay for the concrete slab which will be placed under the containers at the Transfer Station.
Michele Bukoveckas pointed out the fact that the previous Town Manager quoted out 30 feet for the concrete pads which is too short since the containers are 40 feet long.  This will result in an additional cost of $2,000.00 to assure that the whole container is located on the concrete pad.

Ann Farley made a motion to take the extra money needed for the cement pad at the Transfer Station from the Transfer Station’s CIP account.  It was seconded by Phil Lowe.  Motion carried with all in favor.      

  • Currently the front office is updating the tax payer lists, so hopefully I will have some tax rate numbers for you in September.
  • Will be sending out a memo to CIP and Budget Committees concerning the upcoming budget season. The memo briefly outlines the Chart of Accounts and how the budget works.
  • Contacted Sherri Small of the school department concerning additional funding in the Governor’s budget.  She stated that the district received about $100,000 more, but the Superintendent and School Board have not had a chance to discuss how to use those funds yet.
  • “Welcome Packets” are assembled and ready for distribution.  As previously stated, this will be an on-going project as items will be removed and added as time goes on.
  • Selectmen
Chris Parker had nothing to report.

Tim Mayberry stated that Peaked Mountain (Road) needs a good grading.    

Phil Lowe made two brief comments on road materials.
 
Edythe Harnden reminded the Board that the Harvest Dinner will be held at Camp O-AT-KA on August 24th and there will be raffle drawings.

Ann Farley stated that the Board received a letter from a Dyke Mountain Road resident regarding her concerns about deep ditches along that road.  She suggested that guardrails be installed along those areas.  It was noted that in actuality the whole length of that road consists of deep ditches and that it is more noticeable in the “scenic vista” sections instead of the tree lined sections.  The Board does not feel as though guardrails are warranted.  They asked to have the Public Works Director assess the situation.  

  • Committees
A “Goal Setting” workshop will be scheduled in September.

  • Withdrawal Committee
The next meeting is scheduled for Monday, August 14, 2017 at 7:00 pm. at the Town Office.  This a Public Hearing for all four towns involved.  The Chair of the School Board will conduct the Hearing.  

  • Ordinance Review Committee
Nothing reported

IX.     ADJOURNMENT

Tim Mayberry made a motion to adjourn at 7:30 pm.  It was seconded by Phil Lowe.  Motion carried with all in favor.

Respectfully submitted,
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Maureen F. Scanlon
Town Clerk