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Board of Selectmen Minutes 09/05/2017
6:00 PM



The meeting was called to order by Chairman Ann Farley at 6:00 pm.


Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry, Chris Parker, Town Manager, Michele Bukoveckas, Deputy Clerk Recorder, Desirae Bachelder  

Absent: None
Guests present: Jim Libby, June Johnson and Tina Hook


        The new business agenda items were readjusted to reflect the “Setting of the 2018 Tax         Rate” as the last agenda item in that category.


                A.      Approval of the August 15, 2017 Selectmen Meeting Minutes       
Edie Harnden made a motion to approve the August 15, 2017 meeting minutes. It was seconded by Phil Lowe. Motion carried with all in favor.
June Johnson spoke representing Community Lunch and Corrine Aucoin, president of the Food Pantry. She requested that since the church was used for many different community meetings, that perhaps the Town could plow the parking lot. It was stated that this action could result in other churches in town requesting the same treatment.  Ann Farley suggested asking for volunteers.

Mrs. Johnson who lives on Shore Road, made the comment “Curb your dog”. She had talked to prior Animal Control Officer Bobby Silcott, about the issue of dog waste. Edie Harnden stated that Scarborough had put up signs at their beach about charging fees. Ann Farley suggested putting up a warning sign. The other Selectmen agreed that signs would work.

Ann Farley motioned to address the issue of dog waste on Shore Road by placing signs at either end of the road. Tim Mayberry seconded. Motioned carried with all in favor.

Ann Farley asked Michele to check with Maine Municipal Association, concerning plowing the church parking lot.

Tim suggested that the Warming Hut should adjust their budget request to include plowing concerns. Phil Lowe agreed about bringing it to budget to be approved by tax payers.

Ann Farley stated that the Selectmen will continue to look into the matter and will wait to hear what Maine Municipal Association has to say.


        There was none.

  • Douglas Mountain Discussion with Tina Hook (Lion’s Club)
The Lion’s Club would like to remark the trails and clear some trees from them. The trails are in great shape, but the colors are muddled. Tina reported that someone had posted a private snowmobile trail sign on the Eagle Scout trail. Chris Parker doesn’t know who put up the sign but will remove it.
Tina would like to update the colors of the trails and the maps. Michele suggested that Tina talk to Code Enforcement Officer, Brandon Woolley, about a coordinate system that he is working on with 911 responders to make it easier to find anyone along the trails.
Ann Farley stated that it is a great service, and it sounds like Tina has a great plan for remarking the trails.
Chris Parker suggested having maps available near the trash can with a please return sign.
Tina asked if she should stick with the current colors and if she could remove obstructions using hand tools. Ann Farley responded, “Use whatever colors are bright.”
Tina would also like to put up a sign giving credit to the Lion’s Club for the work they will do. The Selectmen had no issue and felt that they deserved the credit for the work done.
  • Appoint CIP Members Comprising of:    
Seven applications were received for Capital Investment Program members, but one was received after the deadline.
Tim Mayberry made a motion to appoint Town Manager, Michele Bukoveckas, Board of Selectmen Member, Phil Lowe, Budget Committee Member, Jerry Holt, Planning Board Member, Jim Jansz, and 3 Residents: Joseph McMahon, Daniel Bowe and Nick Harrington, to the CIP Committee for a three year term. It was seconded by Ann Farley. Motion carried with all in favor.
  • Setting the 2018 Tax Rate
Michele submitted a calculation for the municipal tax rate. A minimum tax rate of .012905 and the maximum tax rate of .013549 are needed to reach the amount of municipal appropriations with an overlay.
Michele reminded the Selectmen that because of Camp O-AT-KA filing for a tax exemption status and the possibility of the school withdrawal they might want to consider a larger amount for the overlay. If Camp O-AT-KA doesn’t become tax exempt that money would be transferred to the Undesignated Fund Balance. The Selectmen discussed a tax rate of .01300 and .01295
Ann Farley motioned to set the tax rate at .01295. It was seconded by Tim Mayberry. Motion carried with all in favor.

  • Town Manager
  • Brandon wrote a “letter of partnership” for the Peabody Pond Association.  They are seeking a grant to repair the spillway.  In order to apply for the grant, the Association needed three (3) partners.  The other partners are Inland Fisheries and Wildlife and Lakes Environmental Association.  Brandon will be active in the permits, erosion control and inspection aspects of the project.  No town funds are required other than maybe waiving the permit fees.
  • Department of Transportation will address the issue at 69 Sebago Rd. the first of next week.
  • Department of Transportation will also be looking at the possibility of placing a crosswalk from the school to the library.  
  • Pitstop Fuels will be changing over the tanks on September 19th, 20th and 21st. (This does include the fire stations.)
  • Town furnaces will be serviced on September 12th and 13th.
  • Would like to close the office for 30 minutes every day to allow employees time to eat lunch uninterrupted. Morning and afternoon breaks are not taken, so this would take its place.
The Selectmen agreed to try closing for lunch effective October 1st and would like notices to be posted around town.

  • According to Denis Berube (John O’Donnell), our “net” value went up about 1.2 million from last year.  Without the Homestead and BETE factored in, the Town’s value increased about 3 million. (Keep in mind that the Homestead increased to $20,000 and last year we had no BETE.)
  • Getting quotes to repair the sills and cupula at the Historical Society Building.
  • John Palmitter is unable to survey Spider View Rd due to being overloaded.  He recommended Survey Incorp out of Windham. Mr. William Shippen recommends surveying the whole road.  Stated cost not to exceed $1,500.  This will come out of legal fees. Anticipates completion-report by mid-September.
  • Guardrails on Dyke Mountain: Wayne stated there are 2 sections that need guardrails which total approximately 300 feet.  
  • Maine Fence has quoted $6,100 installed
  • Gorham Fence has quoted $5,290 installed
Tim Mayberry commented that once the town puts up guardrails the town would be liable for maintaining them. Ann Farley suggested that they scratch the issue.

  • Visited Casco to see their vault.  I looked at their layout and shelving, even obtained a copy of the floor plan.  Hope to start getting prices soon.
  • The electronic speed sign is in need of repair.  The estimate is $1,100.  I suggest waiting until spring to see what is left in the budget. (A new machine is $6,500.)
Tim Mayberry suggested wiring an external 12 volt battery.

  • The referendum for the school withdrawal will be November 7th.  A public hearing needs to be held at least 10 days prior to the referendum (October 28th is the latest).  A warrant will be prepared and ready for signatures at your next meeting. In speaking with Maureen, we have determined that a paper ballot will be used and hand counted as opposed to using the tabulator. (Ballots would have to be separated and stored separately, and the memory stick would have had to be programed).  
  • The Fire Department has repaired the dry hydrants at Merrifield Circle and Taralaine.  Ken is ordering parts and they will be coordinating with Public Works to use the excavator to repair the hydrant on Orchard Road.
  • Spoke with Desirae about bringing back the newsletter.  This would be “On Line Subscription” only so there would be no printing costs or mailing cost.  This would serve as a communication tool and a mechanism to remind people to register their dogs and pay their taxes.
  • The Cable Franchise Committee had their first meeting on Wednesday.  The committee established some of our wants and needs, and assignments were given out to committee members.  A survey will be developed and placed on the Town’s website to ask residents for input. The next meeting will be September 27, 2017 @ 3pm.
  • Selectmen
Chris Parker had nothing to report.

Tim Mayberry had nothing to report.

Phil Lowe reported flooding on Anderson Rd where Public Works has a box cut that is retaining water. Michele will talk to Public Works.

Edie Harnden reported that the Harvest Dinner took in $863. She thanks everyone who came and donated.

Ann Farley reminded Phil about a policy meeting tomorrow at 1 pm.

  • Committees
  • Withdrawal Committee
There is a meeting Thursday night.

  • Ordinance Review Committee
Nothing reported


Phil Lowe made a motion to adjourn at 7:26 pm.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

Respectfully submitted,

Desirae Bachelder
Deputy Clerk