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Planning Board Minutes 05/09/2017
I       Call to Order

Chairman Paul White called the meeting to order at 7:00 p.m.  

Present: Jim Jansz, Joe McMahon, Tina Vanasse, Paul White, Code Enforcement Officer Brandon Woolley, Recorder Maureen Scanlon.

Absent: Donna Cook

        Guests present: None

II      Correspondence

        Maureen Scanlon reported that the following correspondence was distributed to the Planning Board members at the start of this meeting.

  • A copy of a letter dated April 27, 2017 from Roderick J. MacGregor, President of Highland Realty Corporation.  This letter is in reference to Highland Realty Corporation’s prior appearance before the Planning Board in January when they presented their plan to create a cooperative to distribute use of the various parcels of the properties held by the corporation to members of their extended families in the form of proprietary leases.  The bylaws of the corporation restrict ownership of the various leases to direct descendants.  It was noted in this correspondence that Highland Realty Corporation has not heard from the Planning Board and therefore they were asking if they could assume that the Board has no objection to this arrangement.  They also stated that they look forward to the Board’s reply.  
In regards to this letter, Brandon Woolley explained that there were some legal land use questions that arose and that we are waiting for a legal opinion from the town’s attorney.  There was some discussion regarding this matter.

The original copy of this letter will be included in the Planning Board file for this matter.  
III     Open to Public Questions

        There were no members of the public present.    

IV      Review of Minutes (April 11, 2017)
        Joe McMahon made a motion to approve the minutes from April 11, 2017 as presented.  It was seconded by Tina Vanasse.  Motion carried with all in favor.

V       Old Business
  • CEO Updates
    Nothing reported.
  • Goal Setting Items
  • Voting Matrix (finalizing process)
                Nothing reported.

  • Review of Escrow Funds for “Outstanding” Subdivisions
                Nothing reported.  

VI      New Business

  • Subdivision Plan Review (Amendment) – Linda Lane Subdivision – (Property owned by Kurt Christensen) – Map 11, Lots 17-A1 thru 17-A5
Paul White asked Kurt Christensen if he was here to ask the Board to convert from the requirement of sprinklers being installed in the individual residences which is now stipulated in the previously approved subdivision plan to the option of paying into a fund that the town has set up for fire prevention measures.  Kurt confirmed that as being correct.  

Brandon Woolley mentioned that this would not be precedent setting because this has already been done for the Erik’s Way and Merrifield Circle subdivisions.  However this is a little bit different because there already is a dry hydrant in existence within a quarter of a mile of the location of the Linda Lane subdivision.  The idea would be not to require the creation of another fire pond, but to make a contribution to the hydrant fund which will enable the town to install a dry hydrant in another location in town.  The idea is to create as many fire ponds, with the proper easements, throughout town as an overall fire protection benefit to the residents.  
Brandon stated that he had a conversation with the Fire Chief regarding the matter of sprinkler systems versus fire ponds and dry hydrants and that he is in favor of this as well.  The Board agreed that this would be beneficial to more residents overall than the individual residences.  

There was some discussion as to what is an appropriate per lot fee that will be contributed to the fire prevention fund.  When this was done in the past the fee was four hundred dollars ($400.00) per lot.  It was noted that in this subdivision there is already one house constructed with sprinklers and a structure on another lot that was in existence before the subdivision was developed.  There are four lots left in this subdivision.  The Board determined that the fee of $400.00 per lot is acceptable for a total due of $1,600.00 (Sixteen hundred dollars) for the four remaining lots to be paid to the town’s Fire Protection Fund.

Joe McMahon made a motion that the applicant is no longer required to provide sprinkler systems and that he will pay the amount of $1,600.00 (Sixteen hundred dollars) to the town’s Fire Protection Fund.  It was seconded by Jim Jansz.  Motion carried with all in favor.          

  • Miscellaneous Items
Paul White asked about the status of the proposed Appeal of the Planning Board’s decision regarding the recently approved marina project (Long Beach LLC which is owned by Samuel & Jan Minervino).  Brandon Woolley stated that an application for an Administrative Appeal has been received from James Keltos and a second one is expected to be submitted soon from William Harrop.  There was some discussion regarding this matter and the Appeal process.  
VII     Adjournment
Tina Vanasse made a motion to adjourn at 7:40 p.m.  It was seconded by Jim Jansz.  Motion carried with all in favor.

Respectfully Submitted,
Maureen F. Scanlon
Administrative Assistant/Deputy Clerk