Board of Selectmen Meeting

MINUTES

SEBAGO BOARD OF SELECTMEN’S MEETING

6:00 PM

TOWN OFFICE

TUESDAY, JANUARY 2, 2018

ALL REGULAR BOARD OF SELECTMEN MEETINGS ARE HELD

THE 1ST AND 3RD TUESDAY OF EACH MONTH.

CALL TO ORDER

The meeting was called to order by Chairman Ann Farley at 6:04 pm.

I.      ROLL CALL

Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry and Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon

Guests present: Public Works Director, Wayne Allen, June Johnson, Norma Sicotte, John “Jock” MacGregor, Phil Harnden, Code Enforcement Officer, Brandon Woolley

II.     ADJUSTMENTS TO THE AGENDA

New Business agenda item B was moved to item B under agenda item III (Consent Agenda).

III.    Consent Agenda

Approval of the December 17, 2017 Selectmen’s Meeting Minutes

Edie Harnden made a motion to approve the December 17, 2017 meeting minutes.  It was seconded by Phil Lowe.  Motion carried with all in favor.

B.       Public Works Salt Shed and Generator Discussion (Wayne Allen)

Michele Bukoveckas stated that Public Works Director, Wayne Allen recently approached her about constructing a salt shed.  Wayne explained that this would allow us to stock up on salt when it is available.  This building would be specifically for the storage of salt, not mixed sand and salt.  This will be considered during the budget review process.

After determining the generator needs of the Public Works garage in case of a power failure, Wayne made a recommendation to the Board for the purchase of a new 22 kilowatt generator.  

Phil Lowe made a motion to approve the purchase of a new generator for the Public Works garage.  It was seconded by Ann Farley.  Motion carried with all in favor.    

IV.     COMMENTS FROM THE PUBLIC

June Johnson stated that the Sebago Lions Club assisted families by distributing Christmas gifts this year.  She suggested ways to improve this process in the future.       

V.      OLD BUSINESS

                A.      Spider View Dock Discussion     

Norma Sicotte addressed the Board and requested that they consider allowing the abutters to either lease or purchase the piece of property on which the former dock was located for many years.  There was a considerable amount of discussion on this matter with input from the Code Enforcement Officer in respect to the town’s Comprehensive Plan.  

Ann Farley made a motion to not revisit the Spider View dock issue.  It was seconded by Chris Parker.  Motion carried with three in favor and two opposed.   

VI.     NEW BUSINESS

   Town Hall Discussion (Heat and Security)

Michele Bukoveckas stated that she is still researching options for improving the heating situation at the Town Hall building.  This will be included on next month’s agenda.  

Michele Bukoveckas stated that someone had suggested the town install security cameras in the Town Hall building to eliminate any further vandalism and theft.  It was noted that the problem with this building is accessibility.  The Board discussed several options regarding this matter.  The Town Manager and the Code Enforcement Officer were tasked with researching this further and bringing back their findings to the Board for further consideration.      

     Public Works Salt Shed and Generator Discussion (Wayne Allen)

Item moved to agenda item III.B (See above).

    Snow Day Policy Discussion

Ann Farley and Michele Bukoveckas explained the proposed Snow Day policy which would be a part of the Personnel policy.  This will only affect the non-exempt, full-time employees.  It will allow them to have an additional two days available for use each year only to be used if the town office is closed due to weather conditions.  These days are not to be used for any other reason and will not carry over to the next year if not used.    

Edie Harnden made a motion to approve the Snow Day policy.  It was seconded by Tim Mayberry.  Motion carried with all in favor.    

     Quit Claim Deed

Michele Bukoveckas explained that this is a piece of property that was foreclosed on by the town for non-payment of taxes.  The past due taxes have been paid in full and the account is now current.  This deed would return ownership back to the property owner.    

Ann Farley made a motion to grant the Quit Claim Deed without covenant.  It was seconded by Edie Harnden.  Motion carried with all in favor.    

VII.    REPORTS FROM TOWN OFFICALS

Town Manager

I researched the insurance issue on the town owned portable buildings.  We insure the buildings and the leasee insures the contents.  I have spoken with both SYAA and the PTC; they are very excited about working together and sharing the portable.  The lease is for $1.00 each year.  

I researched the conservation easement with Loon Echo Trust (Perley Mills-Swamp Rd).  We are certainly allowed to do some timber harvesting on the land in the future.  Before we do so, a harvest management plan needs to be in place.  Would you like me to pursue this?

The Board discussed this idea and decided not to pursue the matter.

It is Annual Report time; please start thinking about who you would like to dedicate the report to.

The first Budget meeting is scheduled for January 10th.  Hopefully we can establish a schedule as well as begin the process at that first meeting.

As of July 1, 2018, the town will be switching to Security 101 for our alarm services.  There will be a few upgrades that will need to be done as our system is older.  In addition, I will be putting funds into the budget to replace our smoke detectors.

Phones will be switched over to Fairpoint next week. Since we’ve had TWC, we’ve had issues when the power went out (alarms and phone calls).

The Town Attorney is currently reviewing the contract with ReVision Energy.  He requested a copy of our RFP as well as Revision’s response to the RFP.

The heat went out at Fire Station 3 last week.  Engine 3 has been moved to Station 1 and had not frozen.  It turns out; the issue was the circuit board.  It was being fixed today.  Additionally, the battery in the low temp sensor was dead and has now been replaced.  Ken will see that the batteries are changed every 6 months.

Preparing a RFP for Solid Waste.  Hope to have them in the mail by the end of the week as the contract expires this year.

In March I will be meeting with MMA concerning our property/auto and public officials’ liability insurance to see if we can get a better rate. 

                B.      Selectmen

                        Chris Parker had nothing to report.

                        Tim Mayberry had nothing to report.

                        Phil Lowe had nothing to report.

Edie Harnden mentioned that she noticed sales tax being paid by several individuals that were asking for reimbursement for materials and/or services that they purchased on the town’s behalf.  She suggested that in the future anyone purchasing something for the town should check with the office staff to see if there is a town account set up with the vendor.  If so, then the items should be charged to the town’s account which would save the town’s having to pay any sales tax.  The Board agreed that this should be the practice in the future.  

Ann Farley suggested that the Board discuss the CIP items at the next meeting.    

Committees

Ordinance Review Committee

Nothing reported.  

VIII.   Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter – Town Manager’s 6-month Performance Evaluation

        The Board returned to regular session at 7:23 pm.  

Ann Farley made a motion to set the Town Manager’s salary at $59,000 starting as of 1/2/2018.  It was seconded by Phil Lowe.  Motion carried with all in favor.

IX.     Adjournment

Phil Lowe made a motion to adjourn at 7:24 pm.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

Respectfully submitted,

Maureen F. Scanlon

Town Clerk