Board of Selectmen Meeting

Meeting date: 
Tuesday, March 6, 2018

MINUTES

SEBAGO BOARD OF SELECTMEN’S MEETING

6:00 PM

TOWN OFFICE

TUESDAY, MARCH 6, 2018

 

ALL REGULAR BOARD OF SELECTMEN MEETINGS

ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.



 

CALL TO ORDER

 

The meeting was called to order by Chairman Ann Farley at 6:00 pm.

 

I.      ROLL CALL

 

Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry and Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon

 

Guests present: Ed Fitzgerald, Jim Libby, Code Enforcement Officer, Brandon Woolley, Lissa Bitterman (from EcoMaine)

 

II.     ADJUSTMENTS TO THE AGENDA

 

Agenda items VII.C.1.a.b.and c. to be presented to the Board by Code Enforcement Officer, Brandon Woolley, after agenda item V.A.  (Note: These minutes reflect the discussions on these agenda items in their normal location.)

 

III.    CONSENT AGENDA

 

Approval of the February 6, 2018 Selectmen’s Meeting Minutes

Tim Mayberry made a motion to approve the February 6, 2018 meeting minutes as presented with the noted Administrative Correction Notations also approved.  It was seconded by Chris Parker.  Motion carried with all in favor.

                                                        

IV.     COMMENTS FROM THE PUBLIC

 

Jim Libby reported that there was a Republican Caucus held in town several weeks ago in which he was elected as the President.  Ed Fitzgerald was elected as the Vice President and a secretary was also elected.  By-laws were adopted at that meeting.  Another caucus is going to be held now that nomination papers are available for the June 12th municipal election.  This will eliminate the need to file nomination papers if a person wishes to be nominated at caucus.  (NOTE: The first caucus was held prior to the availability of nomination papers therefore it did not allow for residents to be nominated at this caucus for the municipal offices.)     

 

Ed Fitzgerald requested that another Road Committee meeting be held and stated the reason why the one that was held should be considered invalid.

 

V.      OLD BUSINESS

 

                A.      Town Hall Heat Discussion

                        

Brandon Woolley updated the Board on what he found regarding the heating system at the Town Hall building.  He suggested cleaning the existing system, replacing the missing handles and broken knobs and making adjustments to dampers.  Then the functioning of the system should be reassessed before further consideration is given to upgrading it.    

                        

VI.     NEW BUSINESS

 

Town Report Dedication

After some discussion all of the Board members agreed that this year’s Annual Report will be dedicated to the town’s First Responders (Both Fire & Rescue), past and present.  

 

Budget Review

Michele Bukoveckas reviewed the budget changes in the EMS department and some of the other increases that have been incorporated into the proposed budget.  

 

The next meeting on March 20th will be a combined Board of Selectmen, Budget Committee and CIP Committee workshop meeting.

 

County Dispatch Discussion

Michele Bukoveckas stated that Standish is dismantling their dispatch service; they are going with Cumberland County Dispatch Services.  If we choose to also go with Cumberland County Dispatch Services, it will be approximately a $5,500.00 increase in our budget, but there are no other options available.  The town’s attorney has reviewed the contract and found no problems with it.

 

Ann Farley made a motion to enter into the agreement with Cumberland County for dispatch services on July 1, 2018.  It was seconded by Tim Mayberry.  Motion carried with all in favor.  

 

The Board authorized Michele to sign the contract with Cumberland County Dispatch Services.          

Team Hailey Proclamation

Michele Bukoveckas submitted a Proclamation from Team Hailey Hugs.  There is no cost to the town; it is just stating that as of this date we will recognize September as Maine Childhood Cancer Awareness Month.  Eventually a gold specialty motor vehicle registration plate may be available which will help raise funds for this cause.     

 

Ann Farley made a motion to honor the Team Hailey Hugs Proclamation for the month of September to be designated as childhood cancer awareness month.  It was seconded by Chris Parker.  Motion carried with all in favor.

 

Award Solid Waste Contract

Michele Bukoveckas reviewed the spreadsheet that she prepared which details the breakdown of costs between the two bidders which were EcoMaine and Pine Tree Waste (Casella Industries).  Lissa Bitterman from EcoMaine gave input on the recyclables changes and informed the Board about the educational services and materials that they would provide to the community at no additional cost to the town.

 

Ann Farley made a motion to award the bid to Pine Tree Waste.  It was seconded by Phil Lowe.  Motion carried with all in favor.    

 

Award Generator Sale Bid

Submitted bids were:

 

Warren Smith = $552.00

Ernie Poulos = $480.00

Tim Mayberry = $850.00

 

Ann Farley made a motion to award the bid for the generator to Tim Mayberry for the amount of $850.00.  The proceeds are to be returned to the CIP generator fund.  It was seconded by Phil Lowe.  Motion carried with all in favor and Tim Mayberry abstaining from the vote.      

 

VII.    REPORTS FROM TOWN OFFICALS

                

Town Manager

The revised solar array contract has been sent to ReVision for their comments.  Comments as well as our attorney’s rebuttal are in your packets. 

NOTE: Near the end of this meeting there was some discussion amongst the Board members regarding this matter.  It was decided that the Board will meet one more time with ReVision to acquire answers to questions that have arisen in the contract review process, before making a final decision on whether to proceed with the proposed contract.  This meeting will be a part of the April 3rd Board meeting.

 

Met with MMA Property and Causality for a quote.  

Flags have been ordered for Memorial Day.  I have been in contact with the Girl Scouts and 4H to see if they would be interested/willing to help place the flags on Veteran’s graves.

Public Works and Chris Parker will take care of the tree at the Poor Cemetery.

Wayne Allen, Tim Anderson and Jerry Holt are willing to mark the boundaries on the Loon Echo Conservation Easement. 

Chris Parker mentioned that he also participated in this project and that the boundaries are marked, but have not been blazed yet, because you can’t do it at this time of year.  

 

The Town has been contacted to see if we have any interest in partnering with The Trust for Public Land in acquiring a 1,432.8 acre parcel on Tiger Hill for the purpose of establishing a community forest.  They are seeking monies to help purchase the parcel, which is currently on the market for $1,222,000.

After some discussion amongst the Board members, Ann Farley made a motion not to pursue the Tiger Hill conservation easement any further.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

 

Tim Anderson, Ernie Poulos and Norman Storey have painted the dining room, kitchen and hallway floors at the Town Hall. 

Received a quote from John Abrams to re-finish the floor at the Town gym in the amount of $2,662.50.  We probably want to wait as there is a leak near the chimney and the wall near the stage has been affected.  This will have to be repaired and painted.

Great news!!!  We are now receiving 5% in cable franchise fees as opposed to the 2% in the past.

Completed the Solid Waste Report.  Sebago has increased its recycling percentage by 2% over last year.

Ordered a sign for the Transfer Station asking people to not climb into the dumpsters and to accompany youth under 18.

Have responded and/or addressed numerous issues, good and bad….

Have added Sebago to the list being investigated by the PUC.  Usage at the Transfer Station’s Hazardous Waste building went from a monthly use of 35-42 KWH to 1700 in one month.

Have hired a new Recreation Director and Beach Attendant.

Distributed the specifications and proposed contract for the mowing bid.

Contacted MMA regarding insuring Sebago Elementary once the deed is handed over.  MMA quoted the statute which states the School Board is responsible for the insurance and maintenance of the school, not the town.  This should be part of the school budget.

                B.      Selectmen

 

Chris Parker expressed concern about the flags that are placed on the Veteran’s graves. The flags themselves are literally pulling right off of the stick they are attached to.  He suggested that a better quality flag be purchased in the future.  Michele Bukoveckas mentioned that they are being purchased from a different vendor this year.    

 

Tim Mayberry had nothing to report.

 

Edie Harnden had nothing to report.

 

Phil Lowe had nothing to report.

 

Ann Farley had nothing to report.

 

Committees

Ordinance Review Committee

Marijuana Ordinance

Brandon Woolley reviewed the proposed “Town of Sebago Ordinance Prohibiting Retail Marijuana Establishments and Retail Marijuana Social Clubs” for the Board.

 

Phil Lowe made a motion to move forward with this ordinance and solicit comments at the Public Hearing.  It was seconded by Ann Farley.  Motion carried with all in favor.     

 

Shoreland Zoning Ordinance Amendments

Brandon Woolley updated the Board on the proposed final amendments to the Shoreland Zoning ordinance.  He stated that many of these changes were mandated by the State.   

 

Land Use Ordinance Amendments

Brandon Woolley reviewed the proposed fine tuning that has been done to the Land Use ordinance.  

 

It was noted that a Public Hearing will be held in May in order for these ordinances to be approved at the annual Town Meeting.   

 

VIII.   Adjournment

 

Ann Farley made a motion to adjourn at 8:46 pm.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

 

Respectfully submitted,

Maureen F. Scanlon

Town Clerk