Board of Selectmen Meeting
MINUTES
SEBAGO BOARD OF SELECTMEN’S MEETING
6:00 PM
TOWN OFFICE
TUESDAY, AUGUST 7, 2018
ALL REGULAR BOARD OF SELECTMEN MEETINGS
ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.
CALL TO ORDER
The meeting was called to order by Chairman, Tim Mayberry at 6:02 pm.
I. ROLL CALL
Present: Selectmen; Edythe Harnden, Phil Lowe, Tim Mayberry and Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon
Guests present: Carla Parker, Jim Libby, Fire Dept. Captain, Philip Strike, Code Enforcement Officer, Brandon Woolley, Fire Chief, Ken Littlefield, Chris Harrington
II. ADJUSTMENTS TO THE AGENDA
There were no adjustments to the agenda.
III. CONSENT AGENDA
Approval of the July 17, 2018 Selectmen’s Meeting Minutes
Phil Lowe made a motion to approve the July 17, 2018 meeting minutes as presented. It was seconded by Edie Harnden. Motion carried with all in favor.
IV. COMMENTS FROM THE PUBLIC
Jim Libby stated that he appreciated being able to participate in the Bulky Waste Day at the Transfer Station this past Saturday and that it appeared to be quite successful.
Jim Libby also stated that the recently replaced cupola on the Historical Society building looks good.
V. OLD BUSINESS
There were no “Old Business” items.
VI. NEW BUSINESS
Consent Agreement for Pickering Street
Code Enforcement Officer, Brandon Woolley, explained that he composed a memorandum to serve as a “Letter of Non-Action” to address the situation that he brought before the Selectmen at the last meeting regarding the issue on Pickering Street. This letter does not have to be recorded at the Registry of Deeds and legally sufficed for the titling company. A copy of this letter of non-action is attached to and does hereby become a part of the original set of these minutes located at the Town Office building.
Fireworks Ordinance Discussion
Town Manager, Michele Bukoveckas, thanked Brandon Woolley for developing this proposed ordinance and asked the Board if they had any changes, corrections or questions regarding it. There was some discussion on the issue of permitting. Several Board members suggested that the use of cannons should be included in the definitions. Brandon was asked to do some fine tuning, at his convenience, since this won’t be voted on until the next Town Meeting in June of 2019. A Public Hearing will need to be held on the matter prior to the Town Meeting.
Signing of the Cumberland County Tax Warrant
At the Board’s request, Michele Bukoveckas explained how the tax rate is determined for the town’s portion of the annual county taxes. The amount this year is $264,667.00. This is up approximately $11,000.00 from last year.
Tim Mayberry made a motion to approve and pay the State of Maine, County of Cumberland tax in the amount of $264,667.00. It was seconded by Phil Lowe. Motion carried with all in favor.
Pole Permit Application – New Service, Hancock Pond Rd.
Michele Bukoveckas explained that Central Maine Power Company has submitted an application to install a pole on Hancock Pond Road as per the documentation submitted for the Board’s review.
Chris Parker made a motion to approve the Central Maine Power Company’s pole permit application. It was seconded by Tim Mayberry. Motion carried with all in favor.
Utility One Truck Replacement Discussion
Fire Chief, Ken Littlefield, and Captain, Phil Strike, informed the Board that they received three quotes for the replacement of the Utility One vehicle.
The one that they are recommending to purchase is a 2018 Dodge 5500 Crew Cab with a utility style bed and skid unit. This vehicle has an automatic transmission and is gasoline powered as opposed to running on diesel fuel. They reviewed the specifics of what this vehicle has to offer that will be a benefit to the fire department. This vehicle would be purchased from RBG Inc., in Raymond, NH, at a quoted price of $103,342.75. Their specialty is building utility vehicles, which is what this vehicle is, not fire trucks. The other two price quotes were from CMG – Colonial Municipal Group, in Plymouth, MA, with a quoted price of $109,540.00 and from East Coast Fire and Rescue, in Rhode Island at a quoted price of $117,606.00. It was noted that Ford and GMC trucks were also considered but found to be more expensive to purchase.
Phil Strike is still working on supplying the insurance company with the information on the damaged equipment that needs to be replaced.
Tim Mayberry made a motion to approve the Fire Department’s proceeding with the purchase of a new Utility One vehicle from RBG Inc. at a cost of $103,342.75. It was seconded by Phil Lowe. Motion carried with all in favor.
After further discussion, Tim Mayberry made a motion to amend his motion to include the authorization of allowing the Town Manager to procure the vehicle and sign the necessary paperwork. It was seconded by Phil Lowe. Motion carried with all in favor.
Planning Board Appointments (2 Seats Available)
Michele Bukoveckas stated that two residents, Richard Perry and Andrew Plummer, are interested in serving on the Planning Board. She recommends appointing them both to the Planning Board.
Tim Mayberry made a motion to appoint Richard Perry and Andrew Plummer to the Planning Board. It was seconded by Phil Lowe. Motion carried with all in favor.
VII. REPORTS FROM TOWN OFFICALS
A Town Manager
I have found funds to fix the fence and sign at the Peabody Pond Cemetery. Eric Borg gave an estimate of $2,635. This includes removal & disposal of the old fence. (The whole fence, what is there, will soon fail as well.) The construction materials that will be the least expensive will be pressure treated 4x4 posts and 5/4" (1x6) deck boards for the rails, and there will be a post every 8' along the line, with 2 fence boards to mimic the old fence. ~
It was noted that no motion is needed by the Board of Selectmen to proceed with the Peabody Pond Cemetery repairs due to the fact that the dollar amount is under $3,000.00.
The shelves in the vault have been installed, now we can begin to catalog the information as it is put in the room.
Claims have been filed with the insurance company for the 1999 Dodge and equipment. We will be receiving blue book value ($12,600.70). Equipment is separate. These funds should be placed in the Forestry 1 CIP account.
A claim has been filed with the insurance company for a lightning strike at the Warming Hut. Apparently, damage was done to the expansion tank, water heater and electrical wires.
There was some discussion on replacing the wire and water line outside of, and leading into, the building that may have been damaged below the ground. The Town Manager stated that the damages have been inspected by an electrician and he did not detect any problems with the underground wire. The Code Enforcement Officer confirmed that it is acceptable to replace the wire (only) above, at a more shallow depth, than the existing wire and water line.
The compactor at the Transfer Station was having issues. Pine Tree was called and replaced 2 capacitors. The motor is in good shape and is only 2 years old. They suggested we call CMP to do a voltage check. CMP was called and they replaced a few connectors on the transformer. CMP suggested that an electrician be called to determine that the issue is not “in house”. If it is determined that it is not an in-house issue, CMP will replace the transformer.
The Bulky Waste Day was very successful this weekend. Having the extra staffing work that day was quite helpful.
Spoke with Lake Region Television. The equipment comes to a total of $2,983.50 so we will have a savings of $616.50. I plan on checking with Lake Region Vocational School to see if they have a student(s) willing to tape our meetings. Unfortunately, we forgot to budget for the taping of our Town Meeting. Perhaps we can use this balance and take the rest from franchise revenue. I did ask them if we could tape our own. He stated that requires a different set up, and equipment would cost about $5,000.
We closed on the bond on July 31st. The down payment to ReVision is being processed and we are in the queue, hopefully starting in September. First, CMP needs to do an upgrade as part of the project, which is also being scheduled.
Repairs to the Town Hall roof and gym wall are currently scheduled to begin late September. We might have to close access to the gym during the repairs. Also, a window in the attic needs to be replaced.
I am having Wayne look at possible “turnarounds” for Taylor and Allen Rd. These roads have traditionally been plowed to the end, which are private. Even though we have easements, the town has no legal burden to plow or maintain (as with all public easement roads). Once it is determined that new turnarounds are possible, the town attorney will help us draft a “turnaround easement” and help draft letters to landowners that their road will not be plowed. Once we decide what to do with Taylor Rd, the Town Attorney will help us determine how to respond to the letter from the residents at the end of Taylor Rd.
Chris Anderson (President of the Sebago Branchduckers) would like to store the clubs equipment at the Public Works garage now that the fire truck is gone. In speaking with Wayne, I do not believe it is a good idea. Not sure if the old town garage would be an option, we could lease it for $1 as we do with the Lion’s Club.
After some discussion on this matter the Board instructed the Town Manager to inform the Sebago Branchduckers that the answer is no.
School Superintendent, Marc Gendron inquired about using fuel from the Public Works tanks. Wayne stated that the diesel tank is only 1200 gallons and he does not feel that would be adequate for both the Town and school. The gasoline tank is 200 gallons.
After some discussion on this matter the Board agreed to allow the school to fill the school buses from the tanks located at the Public Works garage. The Fire Chief suggested having the pumps calibrated first since they are not accurate and then upgraded as soon as possible.
The recorded School Deed has been received. A copy will be given to the School Superintendent and the original will be kept on file at the Town Office.
There was some discussion on one of the abutters that is encroaching on the school property. A letter to the abutter will be drafted stating that the town is aware of it, and will temporarily allow the continued use of the school property.
The meeting on August 21st will be a workshop with Fire/EMS to discuss the public safety building.
Tomorrow morning I will be at an EMA Director’s meeting with Jason Schoolcraft, our recently designated EMA Director.
B. Selectmen
Chris Parker had nothing to report.
Tim Mayberry brought up further discussion on the Allen Road turnaround.
Phil Lowe brought up further discussion regarding the matter of plowing Public Easement roads. It was noted that if these roads are not maintained to the town’s standards, the town does not have to continue to plow them.
Edie Harnden reported that she has recently made it a point to visit the town beach on several occasions. She found it to be clean, peaceful and relaxing. After asking several residents there if they had any complaints, the only problem that was mentioned was that there are too many boats being launched very early in morning from vehicles that do not have the town stickers on them. Edie brought this to the Town Manager’s attention and the matter has already been addressed.
Edie Harnden reported that the Harvest Dinner fund raiser will be held at Camp O-AT-KA on Thursday, August 23rd at 6:00 pm. This year the Blue Magic Band will be providing entertainment from 4:30 to 5:30 pm. prior to the commencement of the dinner. She invited everyone to attend.
C. Committees
Nothing reported.
VIII. Adjournment
Phil Lowe made a motion to adjourn at 7:24 pm. It was seconded by Edie Harnden. Motion carried with all in favor.
Respectfully submitted,
Maureen F. Scanlon
Town Clerk