Board of Selectmen Meeting

MINUTES

SEBAGO BOARD OF SELECTMEN’S MEETING

5:00 PM

TOWN OFFICE

TUESDAY, APRIL 3, 2018

ALL REGULAR BOARD OF SELECTMEN MEETINGS

ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.

CALL TO ORDER

The meeting was called to order by Chairman Ann Farley at 5:00 pm.

I.      ROLL CALL

Present: Selectmen; Ann Farley, Edythe Harnden, Tim Mayberry, Town Manager, Michele Bukoveckas and Town Attorney, Tim Murphy.

Ann Farley made a motion to enter into Executive Session at 5:03 pm.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

II.     Executive Session, Pursuant to Title 1 § 405 (6) (E) Consultations with Legal Council

        The regular meeting re-convened at 5:55 pm.  No action was taken in Executive Session.  

        Selectmen Phil Lowe and Chris Parker, Town Clerk and Recorder, Maureen Scanlon joined the meeting at the end of the Executive Session.

Guests present: Town Attorney, Tim Murphy, Jim Libby, Anne Batchelder, Dana Batchelder, Claudia Lowe, Jason Rich and Johanna Sorrell (from ReVision Energy), Grovesnor Newcomb, Wendy Newcomb, Deb Howard.

Ann Farley made a motion to move forward with further settlement discussions and negotiations by Town Manager, Michele Bukoveckas and Town Attorney, Tim Murphy as discussed during the Executive Session.  It was seconded by Edie Harnden.  Motion carried with all in favor.

III.    ADJUSTMENTS TO THE AGENDA

        No adjustments were made to the agenda.

IV.     CONSENT AGENDA

Approval of the March 6, 2018 Selectmen’s Meeting Minutes

Edie Harnden made a motion to approve the March 6, 2018 meeting minutes as presented.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

V.      COMMENTS FROM THE PUBLIC

Jim Libby addressed a few items in the recent CIP (Capital Investment Program) report that he reviewed.  He also addressed the Public Works budget item that pertains to roadside cutting.  The Town Manager responded to his concerns.  

Jim Libby expressed concern about the condition of the Town Hall parking lot and the funding needed to repair it.  There was some discussion on this subject.  

Claudia Lowe stated that she is delighted to see the “Sebago Happenings” newsletter back.  This ties in nicely with a lot of entities in town in connecting the community with all of the things that are going on.  She intends to place copies of it at the Spaulding Library.

Claudia Lowe, Deb Howard, Grosvenor and Wendy Newcomb all spoke about their experiences and encouraged the Board to proceed with the Solar Array project.       

VI.     OLD BUSINESS

                A.      Solar Array Discussion (Q & A)

Jason Rich and Johanna Sorrell, from ReVision Energy, answered the Board’s questions pertaining to the proposed Solar Array project.  The town’s attorney, Tim Murphy, will review the comments from tonight and look for any further issues with the contract.  There was some discussion regarding this matter including financing options.  The Board is planning on making a decision at their next meeting which will be on April 17th.  

VII.    NEW BUSINESS

Town Meeting Warrant – 1st Draft

Michele Bukoveckas reviewed the proposed Town Warrant for Fiscal Year 2018-2019.  Discussion ensued on several items.  The finished product will be signed by the Board at their first meeting in May.  

Award Mowing Contract

This is a three year contract for mowing town properties.  The submitted bids are as follows:

Sebago Eclectic Mercantile = $1,088.37/mo.

J&S Masonry = $8,460.00/yr.

Clark Property Services = $1,165.00/mo.

Lake Region Landscape = $1,180.00/mo.

It was noted that Dana Batchelder of Sebago Eclectic Mercantile previously held the mowing contract before the town decided to have these services performed by the Public Works department.  Therefore he is familiar with the requirements of the contract and the quality of his work was very satisfactory.    

Ann Farley made a motion to award the bid to Dana Batchelder of Sebago Eclectic Mercantile.  It was seconded by Phil Lowe.  Motion carried with all in favor except for Chris Parker who abstained from the vote.  

After some discussion the Board agreed to have Dana start the clean-up and mowing process this spring and bill accordingly, instead of waiting until the new fiscal year on July 1st, when the contract becomes effective.  This will allow the Public Works department to focus on other tasks that need to be completed.

Pole Permit – Kimball Corner Rd. 

The Board reviewed the request for a pole permit from CMP (Central Maine Power Co.).

Ann Farley made a motion to approve the pole permit for 186 Kimball Corner Road.  It was seconded by Phil Lowe.  Motion carried with all in favor.  

Quit Claim Deed – Map 029/Lot 030

The Town Manager informed the Board of the reason for this Quit Claim Deed.  

Phil Lowe made a motion to approve the Quit Claim for Map 029/Lot 030.  

It was seconded by Tim Mayberry.  Motion carried with all in favor.   

VIII.   REPORTS FROM TOWN OFFICALS

Town Manager

Had CMP look into the meter situation at the Hazardous Waste Building.  Although the meter was found to be in working order, CMP has given us a $170.00 credit for the February bill.

Budget and CIP meetings have concluded.  The finished product in my opinion is very palatable at a 1.1 % increase over last year.

Compiling and assembling the Annual Report

Met with Cumberland County Soil and Water Conservation to discuss the various Municipal Services they offer: Education & Outreach, Engineering Services, Watershed Management and Natural Resource Services.

Negotiated tax payment arrangements prior to foreclosures on 3 accounts.

Will be touring and meeting with the Cumberland County’s Communication Center on Wednesday.  A meeting in the near future will be arranged with Fire, Rescue and Public Works.

As part of our contract negotiations with Pine Tree Waste, there were discussions regarding white goods.  We would have to make sure the Freon is removed from the refrigerators before the transport to PTW.  

I asked the Transfer Station what we were doing with the white goods.  

I was told that a gentleman was picking up the white goods from the Transfer Station (this was a previous arrangement).  When I spoke with the gentleman, he stated that he has picked up the metal for the last 5-7 years and it wasn’t a problem.  I explained that I needed to see his certificate of liability insurance and he stated that he would no longer be picking up the white goods.  I am working with Pine Tree for a vendor/training to remove the Freon before transport to PTW.  This will result in more revenues.

                B.      Selectmen

Chris Parker had nothing to report.    

Tim Mayberry had nothing to report.

Phil Lowe stated that a super job was done on the Sebago Happenings newsletter.  He feels as though this will be very helpful to the residents especially the folks that are new to Sebago.  

Edie Harnden had nothing to report.

Ann Farley suggested that a Public Hearing date be set for the proposed ordinances that will be voted on at the annual Town Meeting.  

The aforementioned Public Hearing will be held on Tuesday, May 15th as part of the Board of Selectmen’s meeting.     

Committees

Ordinance Review Committee

Nothing reported.

VIII.   Adjournment

Ann Farley made a motion to adjourn at 7:48 pm.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

Respectfully submitted,

Maureen F. Scanlon

Town Clerk