Board of Selectmen Meeting

Meeting date: 
Tuesday, March 19, 2019

MINUTES

SEBAGO BOARD OF SELECTMEN’S MEETING

6:00 PM

TOWN OFFICE

TUESDAY, MARCH 19, 2019

 

ALL REGULAR BOARD OF SELECTMEN MEETINGS

ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.



 

CALL TO ORDER

 

The meeting was called to order by Chairman, Tim Mayberry, at 6:02 pm.

 

I.      ROLL CALL

 

Present: Selectmen; Edythe Harnden, Chris Harrington, Tim Mayberry and Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon

 

Absent: Phil Lowe

 

Guests present: Code Enforcement Officer Brandon Woolley, David McCarthy, Bruce Flaherty  

 

II.     ADJUSTMENTS TO THE AGENDA

        

        Agenda Item “New Business G” moved to “New Business A”.

 

III.    CONSENT AGENDA

 

Approval of the March 5, 2019 Selectmen’s Meeting Minutes

Edie Harnden made a motion to approve the March 5, 2019 meeting minutes as presented.  It was seconded by Chris Harrington.  Motion carried with all in favor.

                                                        

IV.     OLD BUSINESS

        

Town Meeting Warrant 2nd Draft

                        

Town Manager, Michele Bukoveckas, asked if the Board found any corrections or changes in the 1st draft of the Town Meeting Warrant that she presented for their review at the last meeting.  There were none.

 

Michele explained that she made two changes in this 2nd draft version.  The first is that she has clarified the wording in Article 15 to make it clear that the proposed dollar amount authorizing the Board of Selectmen to spend from the CIP Public Safety Construction Account for the construction of the EMS living quarters includes $48,300 which was previously approved in Article 6 at the June 2018 Annual Town Meeting.  

 

The second change is the addition of Article 27 as follows:  “To see if the Town will vote to authorize the Selectmen to appropriate up to $10,000 from the undesignated fund, as they deem advisable to meet unexpected expenses or emergencies that occur during the fiscal year 2019-2020.  Any use of this arrangement must be voted on at a Select Board meeting.”  This is to be used for emergency situations such as the recent loss of one of the Public Works plow trucks.  There was some discussion on this proposed article with the Board agreeing that the dollar amount should be set at $20,000 instead of $10,000.

 

Tim Mayberry made a motion to set the dollar amount for Article 27 at $20,000.  It was seconded by Chris Parker.  Motion carried with all in favor.  

   

V.      NEW BUSINESS

 

Planning Board Fees Discussion

Code Enforcement Officer, Brandon Woolley, explained that although the Board of Selectmen have the authority to make any necessary changes to the Planning Board fees as has been done in the past, it has come to his attention that the written fee amounts in the ordinances have not always been updated when those changes were made.  He suggested that the Board reaffirm the fees so that these corrections can be made at this time.  He proceeded to review the different fees and explained why he believes the fees previously set by the Selectmen are still adequate.  

 

Tim Mayberry made a motion to approve the fee schedule as written.  It was seconded by Edie Harnden.  Motion carried with all in favor.   

 

Sign Public Hearing Notice for Town and School Town Meetings

The Public Hearing Notice for the Town and School Town Meetings was presented to the Board for their approval.  The Board proceeded to sign the official notice for posting throughout town.

 

C.      Purchasing, Grants, Disposition Policy Proposed Updates Discussion

 

        The Town Manager presented proposed updates to the Board for their review.  The updates include language forthe “Disposition” of surplus property as well as amendments and deletions that could create issues with FEMA and other grants.  The Board will give the proposed updates consideration for approval in May.    



 

                D.      Tax Acquired Policy Proposed Updates Discussion

 

The Town Manager presented proposed updates that were made to address potential problem properties that the town may not want to be responsible for, such as hazardous materials being found on the property, etcetera.  The Board asked her to do more research on this matter before they consider approving the proposed updates in May.

 

                E.      Land and Timber Harvesting Disposition Policy

 

The Town Manager presented this policy to the Board for their review.  She explained that this applies to town owned property and town owned timber and will address some questions that have arisen in the past.  The Board will give this proposed policy consideration for approval in May.    

                

                F.      Resident Sand Policy

 

The Town Manager presented this policy to the Board for their review.  Hopefully this will help to deter the problem that we have had with contractors and non-residents taking the sand that has been made available for town residents to use on their walkways.  The Board suggested that the dollar amount of the fine be raised from the proposed amount of $75.00 to $150.00.  The Board will give this proposed policy consideration for approval in May.

 

                G.      Quit Claim Deed for Pettigrow Property

 

The Town Manager reviewed the details of this Quit Claim Deed for the Pettigrow property.  

 

Chris Parker made a motion to accept / approve the Quit Claim Deed as presented.  It was seconded by Edie Harnden.  Motion carried with all in favor.  The Board proceeded to sign the Quit Claim Deed to be filed at the Registry of Deeds.

 

VI.     REPORTS FROM TOWN OFFICALS

                

A       Town Manager

                        

I reached out to Peter Coughlin from MDOT who put me in touch with Chester Kolota regarding the Fitch Road Bridge.  I was given misinformation.  Because the bridge is on a minor span over a town road, the State has no responsibility.

The Board agreed to do nothing with the Fitch Road Bridge.

 

We are starting to see credits from the solar array.  The credits are applied in a cascading order starting with the facility, then onto the other accounts.  This month we had two accounts with a zero balance.

Utility 1 was delivered last Thursday, it is insured and registered.  

The plow truck has been ordered, it should arrive sometime in July.

We had a good turnout for the EMS Bunk Room project pre-bid meeting with 7 companies being represented.

The Folly Road seems to have gotten the Lion’s share of pot holes this year.  Wayne hopes to York rake and grade Folly Road tomorrow.  I urge people to take it slow and easy.

I have received three (3) of the four (4) encroachment agreements back.  The remaining one has notified me that he will sign the agreement when they return from Florida this spring.

Reminder, I will be on vacation starting this Friday until April 2nd with no access to phone or email.

There will be a workshop on April 11, 2019 at 3:00 pm to open the EMS Bunk Room Bids.

.

                B.      Selectmen

 

Edie Harnden had nothing to report.

 

Chris Harrington had nothing to report.

 

Chris Parker had nothing to report.     

 

Tim Mayberry had nothing to report.

 

C.      Committees

 

                        Nothing reported.

 

VII.    COMMENTS FROM THE PUBLIC

 

Bruce Flaherty, President of Maine Spirit of America (a chapter of Spirit of America Foundation), addressed the Board and explained that his organization is a 501(c)(3) public charity established in Augusta, Maine to encourage volunteerism.  It allows the Spirit of America Foundation Tribute to be presented in the name of any Maine municipality.  There is no fee whatsoever to participate in this program.  It was noted that the Sebago Days Committee was chosen last year to be awarded for their efforts by Cumberland County at their October awards ceremony.  Mr. Flaherty asked the Board to consider participating in this program in the future.  The Board agreed to give this consideration and designated the Town Manager as the contact person for the program.  

 

David McCarthy stated that he lives on a Public Easement road and that the original purpose for the creation of them was to allow the town to legally provide winter maintenance on these private roads.  In return they became public access roads.  He asked if the town would consider returning the public easement back over to the property owners who would now be responsible for all future winter maintenance of them and get back the control of their land.  Any property owners that may or may not be affected by this would be guaranteed the right of way to cross over it.  There was some discussion on this matter.  Some Board members expressed concerns about potential repercussions that may lead to lawsuits involving the town.  The Board agreed to look into the matter and asked the Town Manager to consult with the town’s attorney regarding the legality of this request.  

 

David McCarthy stated that he did not realize that the Planning Board and Zoning Board of Appeals fell under the jurisdiction of the Board of Selectmen.  He suggested that this authority be passed onto the Town Manager and he proceeded to explain why he is making this request.  If this is not acceptable, he asked that the Board of Selectmen provide more oversight of these Boards in order to assure that the proper procedures and protocols are being followed.        

 

VIII.   ADJOURNMENT

 

Edie Harnden made a motion to adjourn at 7:10 pm.  It was seconded by Chris Harrington.  Motion carried with all in favor.

 

Respectfully submitted,

Maureen F. Scanlon

Town Clerk