Board of Selectmen Meeting
OF SELECTMEN’S MEETING
6:00 PM
TOWN OFFICE
TUESDAY, APRIL 16, 2019
ALL REGULAR BOARD OF SELECTMEN MEETINGS
ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.
CALL TO ORDER
The meeting was called to order by Chairman, Tim Mayberry, at 6:01 pm.
I. ROLL CALL
Present: Selectmen; Edythe Harnden, Chris Harrington, Phil Lowe, Tim Mayberry and Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon
Guests present: Jason Lavoie, Christopher Rideout, Philip Strike, Allen Crabtree, Jeff Blake, Zoe Greene, Scott Douglas, Brandon Woolley, Mike Mayo
II. ADJUSTMENTS TO THE AGENDA
There were none.
III. CONSENT AGENDA
Approval of the April 2, 2019 Selectmen’s Meeting Minutes
Phil Lowe made a motion to approve the April 2, 2019 meeting minutes as presented. It was seconded by Chris Harrington. Motion carried with all in favor.
IV. OLD BUSINESS
Award the EMS Dorm Room Bid
The Town Manager reviewed the breakdown of the four bids that were received for this project.
The total bid from each contractor is as follows:
Jeff Blake (Gutter Werks) = $ 139,900.00
Matt Libby (Libby & Sons) = $152,476.00
Mike Mayo (Mayo Builders) = $100,785.00
Jason Lavoie (JW Builders) = $125,654.00
There was some discussion on the submitted bids and the timeline for completion of the project. The Board expressed that the project should be completed 60-90 days after the ground work is completed, weather permitting.
RECORDER’S NOTE: Chris Harrington left the meeting early for an emergency fire call. He signed all documents referenced in these minutes at the Town Office the next day after this meeting.
Tim Mayberry made a motion to accept the bid and award the project to Mayo Builders. It was seconded by Phil Lowe. Motion carried with all in favor and Chris Harrington absent from the vote due to leaving the meeting early.
Signing of the Spirit of America Resolution & Award
The Town Manager submitted to the Board the Spirit of America Resolution and Award to recognize Corinne Aucoin for her dedicated service to the community.
The Board proceeded to sign the Resolution which will be presented to Corinne at the Annual Town Meeting.
Signing of the May 14, 2019 Town Meeting Warrant
The Town Manager reviewed the wording to be included in Article 15 which pertains to the EMS Dorm Room project, now that the bid has been awarded and the dollar amount is known.
The Board proceeded to sign the previously approved May 14, 2019 Town Meeting Warrant with the additional language as approved.
Signing of the May 14, 2019 School Budget Meeting Warrant
Tim Mayberry made a motion to sign the May 14, 2019 School Budget Meeting Warrant. It was seconded by Chris Parker. Motion carried with four in favor and Chris Harrington absent from the vote.
The Board proceeded to sign the May 14, 2019 School Budget Meeting Warrant.
V. NEW BUSINESS
A. Signing of the May 28, 2019 Municipal Election Warrant
The Town Manager reviewed the open positions, and their terms, that will be voted on at the Municipal Election.
Chris Parker made a motion to sign the May 28, 2019 Municipal Election Warrant. It was seconded by Tim Mayberry. Motion carried with four in favor and Chris Harrington absent from the vote.
The Board proceeded to sign the May 28, 2019 Municipal Election Warrant.
B. Signing of the May 28, 2019 School Budget Validation Warrant
Tim Mayberry made a motion to sign the May 28, 2019 School Budget Validation Warrant. It was seconded by Phil Lowe. Motion carried with four in favor and Chris Harrington absent from the vote.
The Board proceeded to sign the May 28, 2019 School Budget Validation Warrant.
VI. REPORTS FROM TOWN OFFICALS
A Town Manager
Checked with MMA (Maine Municipal Association) regarding liability on the Food Ordinance. The Town is covered under the Maine Torts Act; therefore there are no issues for the Town.
I have advertised for two (2) part-time beach attendants, the closing period is April 26th.
Sebago will receive a $1,000 grant towards the Beach Attendant for courtesy boat inspections. The grant is from the Portland Water District. I will be attending training on April 26th to learn about the reporting requirements. I have also coordinated with Naples and we will be having a “group” training session for our inspectors. I plan on having shirts made for the attendants to identify them as Town Employees.
I verified that Sebago will be receiving weekly water testing at the Town Beach. This is provided by Portland Water District. The Health Officer and I will be the recipients of the test results.
I will be closing the Town Office early (5:00 pm) on May 14th to allow the staff time to eat and set up prior to the Town Meeting. In addition, I will be closing the office at noon on June 28th for year-end processes.
Upcoming meetings:
May 7th Board of Selectmen
May 14th Town Meeting and School Budget Meeting
May 28th Town and School Election
Normally, you would also have a Board of Selectmen meeting on May 21st (the third Tuesday), but due to the Annual Town Meeting on May 14th, the Planning Board has moved their meeting to that date. Do you wish to cancel until the first meeting in June?
The Board agreed to cancel the May 21st meeting unless an emergency arises.
I’d like to request that unless it is an emergency to please refrain from calling myself or any other town employee on their own time, including sick days or vacation days. Thank you.
When do you want me to schedule the Executive Sessions for my review?
The Board agreed to hold an Executive Session for the Town Manager’s Performance Review at the first meeting in June.
What time would you like to meet with the Moderator before the start of the Town Meeting?
The Board agreed to meet with the Town Meeting Moderator one hour before the start of the meeting.
B. Selectmen
Tim Mayberry had nothing to report.
Chris Parker had nothing to report.
Edie Harnden had nothing to report.
Chris Harrington was not present to report on anything.
Phil Lowe asked again about the status of a Public Easement for Webster Way. There was some discussion on this matter with it being reiterated that a public easement agreement is not required due to the fact that the property owners have a right-of-way designated in their deeds allowing them to maintain their access to their property.
C. Committees
Nothing reported
VII. COMMENTS FROM THE PUBLIC
Allen Crabtree asked Maureen Scanlon to e-mail him a copy of the signed School Budget Meeting Warrant. She confirmed that she would send it to him.
VIII. ADJOURNMENT
Tim Mayberry made a motion to adjourn at 6:40 pm. It was seconded by Edie Harnden. Motion carried with all in favor.
Respectfully submitted,
Maureen F. Scanlon