Board of Selectmen Meeting

MINUTES

SEBAGO BOARD OF SELECTMEN’S MEETING

6:00 PM

TOWN OFFICE

TUESDAY, APRIL 17, 2018

ALL REGULAR BOARD OF SELECTMEN MEETINGS

ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.

CALL TO ORDER

The meeting was called to order by Chairman Ann Farley at 6:00 pm.

I.      ROLL CALL

Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry and Chris Parker, Town Manager Michele Bukoveckas, Town Clerk and Recorder Maureen Scanlon

Guests present: Sebago School Superintendent Mark Gendron, Code Enforcement Officer Brandon Woolley, Claudia Lowe, James Libby, Wendy Newcomb, Grosvenor Newcomb, Jim Jansz, Marjie Jansz, Chris Balchunas, Joe McMahon, Tina Vanasse, Jeremy Turon, Deb Howard.   

II.     ADJUSTMENTS TO THE AGENDA

Agenda item “New Business A – Introduction of the New Sebago School Superintendent” moved before “Old Business”.

(Note: These minutes reflect the discussion on this agenda item in its original location.)  

Agenda item “New Business C – Quit Claim Deed” added.

III.    CONSENT AGENDA

Approval of the April 3, 2018 Selectmen’s Meeting Minutes

Edie Harnden made a motion to approve the April 3, 2018 meeting minutes as presented.  It was seconded by Phil Lowe.  Ann Farley asked that the sentence “No action was taken in Executive Session.” be added after the sentence “The regular meeting re-convened at 5:55 pm.” under agenda item II.  Motion carried with all in favor as amended.

IV.     COMMENTS FROM THE PUBLIC

Marjie Jansz stated that she is happy to see that the Board is considering the installation of a Solar Array system.          

Jim Libby noted that there were three new items added to the top of the CIP (Capital Investment Program) list.  He is concerned that these items were not added through the proper procedure.  Michele Bukoveckas assured Jim and the Board that the proper documentation was completed before these items were added to the CIP list.  

Jim Libby expressed concerns about the proposed Solar Array project.    

Wendy and Grosvenor Newcomb stated that they feel strongly that the proposed Solar Array will immediately provide benefits to the town.  They also added that ReVision Energy was a pleasure to work with on their home installation.  Deb Howard agreed with their statements.                                                                       

V.      OLD BUSINESS

                A.      Solar Array Discussion

Michele Bukoveckas reviewed the results of the research she did on this proposed project at the Board’s request.  This research included looking at the three different options with ReVision Energy, loan options with Bangor Savings Bank, and which electric bills will be offset by the energy generated by the Solar Array system.  

Phil Lowe addressed Jim Libby’s aforementioned concerns about this proposed project.  

Ann Farley polled the Board on their thoughts regarding this proposed project.  There was quite a bit of discussion amongst the Board members with the Code Enforcement Officer also giving input on this matter.  

Ann Farley made a motion to approve the Solar Array purchase and have the Town Manager look into the lowest (loan) interest rates for five to ten year terms.  It was seconded by Tim Mayberry.  Motion carried with three in favor.  

Phil Lowe suggested that the Town Manager contact ReVision Energy and let them know that the town is more interested in a turnkey purchase of the system and to find out the time frame associated with that purchase.  It was noted that this will be a new contract.         

VI.     NEW BUSINESS

Introduction of the New Sebago School Superintendent

Sebago School Board Chair, Tina Vanasse, introduced Mark Gendron as the new Superintendent for the recently formed MSU (Municipal School Unit) for the Sebago School.  Mark proceeded to share his background experience and reviewed his goals for moving forward.  He answered questions from the Board.  It was noted that the Budget Validation will be a referendum question for the June 12th election.  May 1st is the target date for completing the school budget.    

Town Meeting Warrant – 2nd Draft

Michele Bukoveckas reviewed the updated proposed Town Warrant for Fiscal Year 2018-2019.  She stated that funding for the EMS Bunk Rooms has been moved from CIP to the Rescue department’s expense budget.  She also reminded the Board that the required change in Dispatch Services will cause an increase in the proposed budget.  

Ann Farley made a motion to approve the Warrant for 2018-2019.  It was seconded by Phil Lowe.  Motion carried with all in favor.  The Board members signed off on the Warrant for 2018-2019.

Phil Lowe made a motion to move the EMS Bunk Rooms from the CIP budget to the Rescue expense budget.  It was seconded by Tim Mayberry.  Motion carried with all in favor.         

Quit Claim Deed – Map 006/Lot 029

The Town Manager informed the Board of the reason for this Quit Claim Deed.  

Ann Farley made a motion to approved the Quit Claim for Map 006/Lot 029 without covenant.  It was seconded by Phil Lowe.  Motion carried with all in favor.

VII.    REPORTS FROM TOWN OFFICALS

Town Manager

I made some changes to the budget to reflect moving the EMS Bunks from CIP to the Rescue Department.  Funds will still come from the UFB (Undesignated Fund Balance).

Added $15,000 to the Dispatch budget for the Dispatch Radio conversion upgrades (funds to come from the UFB).  In addition, met with Fire, Rescue, radio companies and Cumberland County Communication staff to discuss the transition and protocols. 

Residents from Webster Way stated that the road needed much repair due to plowing damage.  In reviewing my records, Webster Way is not plowed by the Town, but by the contractor (it is not on the list of roads listed in the contract).  In speaking with the contractor, they said it was before so they just continued to do so.  I researched the contract back to 2000 and it was never on the list.  I researched the deeds, spoke with Brandon, and Webster Way is a private road and should not be plowed.    I believe the town has no responsibility to fix the road. – See Legal Note from MMA (Maine Municipal Association).  (Recorder’s Note: The aforementioned Legal Note from MMA is attached to and does hereby become a part of the original set of these minutes.)

Mowing contract is signed and filed.

Contract with Cory Roberge (to remove Freon) is signed and filed.  Mr. Roberge has all licenses and insurances to do the job.  

Spoke with Jesse Winters; he hopes to start work on the cupula (Historical Building) this month.

The School Superintendent will be using the former Public Works Director’s office 2 days a week until July.

In January, I applied for a grant for a hood and fire suppression system for the Town Hall Cooking stove.  The grant (1 of 300) has made it through the first round (top 10), hope to find out more within a few weeks.

Met with Chalmers to go over the insurance policy.  Made a few changes and will possibly be adding an umbrella policy.  We had a conversation regarding the old garage.  There is a strong possibility it has become structurally unstable and will be uninsurable.  Might want to think about a tear down; or I have been approached about moving the building (at their expense), as someone is interested in the building.  Not sure what to do about the contents which belong to the Lion’s Club.

The Code Enforcement Officer was asked to inspect this building and the Historical Building for soundness of the structures.  

I plan on sending letters to the residents/property owners on Hogfat Hill Road to make them aware that a reconstruction project will be taking place this summer/fall and to expect delays.  Received a quote from F.R. Carroll in the amount of $104,404 for Hogfat Hill Road.  In speaking with Wayne, with what we have budgeted for, and the carry-over there should be enough funds to cover the project.

Chris Anderson, who is president of the Sebago Branch Duckers, is requesting approval to store a 40 ft. container at the Town Garage for the storage of their grooming equipment.  

After some discussion on this matter, the Board declined approval for the storage container to be placed at the Town Garage.

There have been some requests to place the (speed) radar sign at several locations in town.  It is in need of very costly repairs.  Does the Board wish to spend the funds on repairs to this unit or prefer to purchase a new unit.  

The Board decided not to do anything at this time.

A Public Hearing will be held at the May 1st meeting for a liquor license for the new Sportsman’s Kitchen & Keg that will be located at the former O’Dan’s Restaurant in the Long Beach area.  

A Public Hearing will be held at the May 20th meeting on the four ordinances that will be voted on at Town Meeting.  At this Public Hearing the Planning Board will be responsible for presenting the amendments to the Land Use and Shoreland Zoning ordinances and the Board of Selectmen will be responsible for presenting the new proposed Special Amusement and Marijuana ordinances.                

                B.      Selectmen

Chris Parker had nothing to report.    

Tim Mayberry had nothing to report.

Phil Lowe thanked Michele Bukoveckas for doing an excellent job and had nothing to report.  

Edie Harnden had nothing to report.

Ann Farley had nothing to report.

Committees

Ordinance Review Committee

Land Use Ordinance

No further amendments have been made since the last Board meeting.

Special Amusement Ordinance

Brandon Woolley explained that the town is required to have a Special Amusement ordinance and explained why.  

VIII.   Adjournment

Ann Farley made a motion to adjourn at 7:20 pm.  It was seconded by Tim Mayberry.  Motion carried with all in favor.

Respectfully submitted,

Maureen F. Scanlon

Town Clerk