Board of Selectmen Meeting
MINUTES
SEBAGO BOARD OF SELECTMEN’S MEETING EXECUTIVE SESSION 5:00 PM
BOARD OF SELECTMEN/PLANNING BOARD PUBLIC HEARING 6:00 PM
TOWN OFFICE
TUESDAY, MAY 15, 2018
ALL REGULAR BOARD OF SELECTMEN MEETINGS
ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.
CALL TO ORDER
The meeting was called to order by Chairman Ann Farley at 5:00 pm.
I. ROLL CALL
Present: Selectmen; Ann Farley, Edythe Harnden, Phil Lowe, Tim Mayberry and Chris Parker
Ann Farley made a motion to go into Executive Session at 5:00 pm. It was seconded by Phil Lowe. Motion carried with all in favor.
II. Executive Session, Pursuant to Title 1 § 405 (6) (A) to Discuss a Personnel Matter – Town Manager’s Performance Evaluation
The Board came out of Executive Session at 5:35 pm. No action was taken in Executive Session.
PUBLIC HEARING ON THE FOLLOWING ORDINANCES:
2018 AMENDMENTS TO SEBAGO LAND USE ORDINANCE
2018 AMDENDMENTS TO SEBAGO SHORELAND ZONING ORDINANCE
SEBAGO SPECIAL AMUSEMENT ORDINANCE
SEBAGO ORDINANCE PROHIBITING RETAIL MARIJUANA ESTABLISHMENTS
AND RETAIL MARIJUANA SOCIAL CLUBS
The Public Hearing for the aforementioned Ordinances was call to order at 6:00 pm. Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon joined the meeting at that time.
Guests present: Jim Libby, Allen Crabtree, Chet Martin, Paul McClellan, Daniel Martin, Claudia Lowe, Caleb Martin, Dorothy O’Donnell, Mabel Olden, Donelle Allen, June Allen, Anne McMahon, Greg Martin, Ted Greene, Deborah Howard, Sebago School Superintendent, Marc Gendron, Sebago School Board Members: Wendy Newcomb, Joe McMahon (also on the Planning Board), Tina Vanasse (also on the Planning Board), Planning Board Chair, Paul White, Code Enforcement Officer, Brandon Woolley
2018 AMENDMENTS TO SEBAGO LAND USE ORDINANCE
Planning Board Chairman, Paul White, and Code Enforcement Officer, Brandon Woolley, reviewed the proposed amendments to the Land Use Ordinance.
2018 AMENDMENTS TO SEBAGO SHORELAND ZONING ORDINANCE
Brandon Woolley explained that the proposed amendments to the Shoreland Zoning Ordinance are mandated by the State of Maine. Although the town is allowed to be more restrictive than the State requires, the Planning Board is not recommending doing so.
SEBAGO SPECIAL AMUSEMENT ORDINANCE
Brandon Woolley explained why this ordinance has been developed and the different levels of entertainment that are covered by it.
SEBAGO ORDINANCE PROHIBITING RETAIL MARIJUANA ESTABLISHMENTS AND RETAIL MARIJUANA SOCIAL CLUBS
Brandon Woolley stated that there previously was a six month moratorium on this matter which was then extended for another six month period by the Board of Selectmen. This town and many others were waiting for the State to determine what to do about the issue of retail establishments and social clubs. However, the State has still not made any decisions. Brandon pointed out that at this time there is no way to accurately determine a person’s level of intoxication after having left a social club. This proposed ordinance will prohibit any retail establishments or social clubs in the town.
There were no questions from the audience during the public hearing.
The public hearing was closed at 6:20 pm. and the regular meeting was called to order.
III. ADJUSTMENTS TO THE AGENDA
There were none.
IIV. CONSENT AGENDA
Approval of the May 1, 2018 Selectmen’s Meeting Minutes
Phil Lowe made a motion to approve the May 1, 2018 meeting minutes as presented. It was seconded by Edie Harnden. Motion carried with all in favor.
V. COMMENTS FROM THE PUBLIC
Ted Greene informed the Board that he has noted some confusion for people, especially those that are from away; in regards to the term “Old” Town Hall building being used for what is now essentially a function hall since the town also has a Town Office building where business transactions are done. There were some suggestions discussed on how this problem can be resolved. The Board asked the Town Manager to look into the matter and make a recommendation on how to address it.
VI. OLD BUSINESS
There were no “Old Business” agenda items.
VII. NEW BUSINESS
Presentation of the Fiscal Year 2018-2019 Sebago School Budget
Sebago School Superintendent, Marc Gendron, reviewed the proposed school budget. There were no questions from the audience.
Signing of the June 2, 2018 School Budget Meeting
Ann Farley made a motion to sign the June 2, 2018 School Budget meeting warrant. It was seconded by Tim Mayberry. Motion carried with all in favor.
Signing of the June 12, 2018 School Budget Validation Referendum Election
Phil Lowe made a motion to sign the June 12, 2018 School Budget Validation Referendum Warrant and Notice of Election. It was seconded by Chris Parker. Motion carried with all in favor.
Quit Claim Deed – Map 023/Lot 005
The Town Manager informed the Board of the reason for this Quit Claim Deed.
Ann Farley made a motion to approve the Quit Claim Deed for Map 023/Lot 005 without covenant. It was seconded by Edie Harnden. Motion carried with all in favor.
VIII. REPORTS FROM TOWN OFFICALS
A Town Manager
In reviewing the new contracts with ReVision, it was noticed that the new proposal had fewer panels and the design was smaller than the array in the PPA. It was explained that the market shifted making the panels more efficient and as such, slightly more expensive (older models are no longer available). The panels have become more efficient (320 watts instead of 305 watts). The result is a reduction of approximately 1,580 KWH annually. Therefore in order to keep the price at the same level, fewer panels are being proposed. ReVision is more than willing to add a few more panels, but that will increase the price.
Phil Lowe made a motion that if this project is approved at the Annual Town Meeting that the Town Manager is authorized by the Board to sign the contract with ReVision Energy. It was seconded by Ann Farley. Motion carried with four in favor.
Received a quote from Marshall Home Pros out of OOB (Old Orchard Beach) to fix the flashing around the chimney at the Town Hall and to fix the wall near the stage where water damage occurred. Quote is for $2,421.82. They are 3-4 months out but if possible will be here sooner. Once this is done, we can get the gym painted and then have the floor re-finished.
Phil Lowe made a motion to give the Town Manager authority to proceed with the contract for the Town Hall repairs. It was seconded by Tim Mayberry. Motion carried with all in favor.
Met with Nick Calvert this morning who will be giving us a quote for a 3 bay sink to be installed at the Town Hall.
Sent an email and photo to MDOT, Portland Water District and our State Rep regarding the severe drainage issues that are occurring in the Long Beach area. I explained that there is a potential sub-division being planned on the back lots and although storm water drainage will be stressed, this is going to be a potential issue. I stressed that Sebago Lake is the not only the water source for southern Maine, but a valuable resource for all. We’ll see what happens.
Lake Region Television will be televising the Town Meeting and School Budget Meeting. Rich Ruhlin will be moderating both the town meeting and school budget meeting. Besides the normal handouts is there anything else you wish me to prepare (budgets, CIP, ordinances)?
Cable franchise agreement negotiations continue. The company still has not responded to my letter from the public hearing that was held in November, and Tony recommended that I send them another letter notifying them (cable company) that they are in violation of several obligations of our cable ordinance (all of which have penalties). Tony has spoken with the A/G’s (Attorney General’s) office. They cannot currently commit to acting on our complaints until they resolve two other issues.
Received a “Thank You” from SYAA for the Town’s support of SYAA.
FEMA has finally made it to Maine for the Oct 30-Nov. 4 Storm. I will be speaking with our representative tomorrow morning.
Also, tomorrow, I will be meeting with Patrick Adams from MDOT to determine if a crosswalk from the school to the library is possible.
Public Works Director, Wayne Allen, has been out on sick leave, he will return on Monday, May 21st.
Received a bridge report. The bridge on Dyke Mountain Rd (near Robinson Hill) is starting to fail. The report states that the footings are undermined, and the guardrail height is low. This should probably be placed on CIP (unless funds can be found elsewhere). The state is planning on re-inspecting next year. If repairs are not completed this access road may potentially be closed.
A spreadsheet has been included in the Board’s information packets for this meeting. This spreadsheet shows the approximate effects on the mil rate by the proposed budget. After further review of the school budget, this information with a lower overall number is more current than what was unfortunately reported in the recently printed town report.
If approved at Town Meeting, please start thinking on when you would like to have your Bulky Waste Day.
I will be at my Leadership training on Thursday.
B. Selectmen
Chris Parker had nothing to report.
Tim Mayberry had nothing to report.
Phil Lowe had nothing to report. However he did expand on the Town Manager’s comments regarding the school budget numbers being lower due to other sources of funding in addition to the sums that are raised through taxation.
Edie Harnden had nothing to report.
Ann Farley asked the Board to meet at 8:00 am at the Town Office building before the start of the Annual Town meeting, which starts at 9:00 am on Saturday, June 2nd (at the Town Hall building).
Ann Farley asked that the town’s dock situation be placed on the agenda for the next meeting.
Ann Farley asked the Town Manager if she has received the quote from Arthur’s Memorials for the work that they are going to be doing. Michele responded that she has not. Ann will follow-up with them on getting the quote in order to proceed.
VIIII. Adjournment
Phil Lowe made a motion to adjourn at 6:58 pm. It was seconded by Chris Parker. Motion carried with all in favor.
Respectfully submitted,
Maureen F. Scanlon
Town Clerk