Board of Selectmen Meeting
MINUTES
SEBAGO BOARD OF SELECTMEN’S MEETING
6:00 PM
TOWN OFFICE
TUESDAY, JULY 17, 2018
ALL REGULAR BOARD OF SELECTMEN MEETINGS
ARE HELD THE 1ST AND 3RD TUESDAY OF EACH MONTH.
CALL TO ORDER
The meeting was called to order by Chairman, Tim Mayberry at 6:00 pm.
I. ROLL CALL
Present: Selectmen; Edythe Harnden, Phil Lowe, Tim Mayberry and Chris Parker, Town Manager, Michele Bukoveckas, Town Clerk and Recorder, Maureen Scanlon
Guests present: Claudia Lowe, Philip Strike, Jason Schoolcraft, Jim Jansz, Alan Greene, Donna Cook, Carla Parker, Code Enforcement Officer, Brandon Woolley, Carl Dolloff, Fire Chief Ken Littlefield.
II. ADJUSTMENTS TO THE AGENDA
There were none.
III. CONSENT AGENDA
Approval of the July 3, 2018 Selectmen’s Meeting Minutes
Edie Harnden made a motion to approve the July 3, 2018 meeting minutes as presented. It was seconded by Phil Lowe. Motion carried with all in favor.
IV. COMMENTS FROM THE PUBLIC
Donna Cook stated that she has two comments:
She expressed frustration over the condition of the Peabody Pond Cemetery. She and her family members have offered to make donations for the purchase of materials in the past and were told by the former Town Manager that this was not necessary and that it would be done before he retired. However, the promised repairs were not done. There was quite a bit of discussion regarding the repairs that are needed. It was noted that funds will need to be raised next year to accomplish all of the repairs that are needed.
She suggested that a policy be written to allow non-resident town employees to rent the Town Hall building once a year at the same cost as a resident in an effort to do something nice for the employees.
Jim Jansz asked about the status of the recently discussed proposed Public Safety Building project. Town Manager, Michele Bukoveckas, responded that one workshop has already been held regarding this matter and another one will be held at the second Selectmen’s meeting in August. The Code Enforcement Officer has looked at the site where the existing EMS building is located. He, along with the Fire & Rescue Departments, have come up with a plan that they feel will work. Phil Lowe suggested that ongoing updates of any progress at these workshops be made available for the public’s review.
V. OLD BUSINESS
There were no “Old Business” items.
VI. NEW BUSINESS
Approval of Post Issuance Compliance Procedures for Use of Tax-Exempt Bond Financed Property and Proceeds
Michele Bukoveckas explained that this is a document that is part of the bond paperwork for the Solar Array. It states that the funds will not be used for anything other than a Solar Array.
Tim Mayberry made a motion to approve the Post Issuance Compliance Procedures for Use of Tax-Exempt Bond Financed Property and Proceeds document. It was seconded by Phil Lowe. Motion carried with all in favor.
Acceptance of a Boat Donation to the Sebago Days Committee
Michele Bukoveckas stated that a boat has been donated to be raffled off at Sebago Days this weekend. This needs to be approved by the Board of Selectmen before this can be done. Carl Dolloff, President of the Sebago Days Committee, explained the details of this donation.
Phil Lowe made a motion to accept the donation and to allow it to be raffled off for Sebago Days. It was seconded by Chris Parker. Motion carried with all in favor.
VII. REPORTS FROM TOWN OFFICALS
A. Town Manager
Recruited another Beach Attendant. The one I had previously hired declined at the last minute.
Amanda, our Recreation Director did her best, but is unavailable during the week, which created a problem during the holiday. The new attendant will receive a small stipend (all the budget allows) for the months of July, August, and June. There will be compensation for 1-2 weeks in September and 1-2 weeks in May. I will be looking into ways to help pay for this position in the next budget cycle.
Jason Schoolcraft brought up the issue of some problems that are occurring at the town’s beach. He asked the Board to work at resolving some of these ongoing issues. It was noted that funding is minimal for paying an attendant to monitor the beach. The peak times of beach usage are the Memorial Day, Fourth of July, and Labor Day holidays. This is when additional coverage is intentionally provided at the beach, however, on extremely hot days the usage of the beach is higher than normal. There is no way to plan accordingly for additional coverage on those days. Michele Bukoveckas stated that she is researching the possibility of obtaining funding grants for next year that may help off-set the cost of providing additional coverage by an attendant. There was also some discussion, with input from the Code Enforcement Officer, Brandon Woolley, on the matter of possibly rebuilding the beach which has receded to a much smaller area than what existed in the past.
I have asked Chris Parker to work with Wayne in removing the trees in the Poor and Peabody Pond Cemeteries. I have also looked into the funding for cemeteries, and there is only $150 in that account line.
As you are aware we had an incident last week in which Utility One rolled into Sebago Lake at the Marina. I have already contacted the insurance company to file a claim.
There was some discussion regarding this matter and the town’s process of purchasing essential vehicles through the Capital Investment Program (CIP). It was noted that “replacement value” should continue to be part of the insurance purchasing process for town owned vehicles to off-set the depreciation of value for older vehicles. The insurance coverage for Utility One does not include “replacement value” therefore additional funds will be required from CIP to replace this vehicle.
Phil Lowe made a motion to move forward immediately with replacing the Utility One vehicle through the CIP system (CIP Item #V-09). It was seconded by Tim Mayberry. Phil Strike informed the Board as to what equipment he has been able to salvage from the vehicle that may not have to be replaced. Motion carried with all in favor.
I have extended the application time frame for the equipment operator until July 31, 2018 as I have only received 2 applications.
The key-card access system has been installed at the Rescue Station. This will allow the tracking of who entered the building and when they did.
The shelves for the Vault Room will arrive and be installed Thursday.
I think we should have another workshop with Fire and Rescue to discuss the Public Safety Building at our 2nd meeting in August.
I've asked Brandon to draft a Fireworks Ordinance. I have distributed copies of his proposal and will place this on our next agenda for discussion.
I will be on vacation next week with a return date of July 31st.
The compactor at the Transfer Station is down and scheduled to be repaired again.
There was some discussion on the process of replacing this piece of equipment through CIP.
B. Selectmen
Chris Parker had nothing to report.
Tim Mayberry had nothing to report.
Phil Lowe had nothing to report.
Edie Harnden is in the process of planning for the Harvest Supper (fundraising) Dinner at Camp O-AT-KA and will advise the Board of the date at the next meeting.
C. Committees
Ordinance
The Fireworks Ordinance that Brandon Woolley drafted will be reviewed at the next meeting.
Code Enforcement Officer Item
Brandon Woolley informed the Board of a possible problem with the property lines on Pickering Street. He explained that this is not unique; it is a possible problem with all of the “alphabet” streets in the Long Beach area. He proposed a possible solution to remedy the situation.
Phil Lowe made a motion to authorize the Code Enforcement Officer to come up with the language and a methodology that best suits the situation on Pickering Street. It was seconded by Chris Parker. Motion carried with all in favor.
VIII. Adjournment
Tim Mayberry made a motion to adjourn at 6:58 pm. It was seconded by Phil Lowe. Motion carried with all in favor.
Respectfully submitted,
Maureen F. Scanlon
Town Clerk