Planning Board Meeting
MINUTES
TOWN OF SEBAGO
PLANNING BOARD MINUTES
7:00 PM
Tuesday, September 11, 2018
TOWN OFFICE BUILDING
I Call to Order
Chairman Paul White called the meeting to order at 7:00 p.m.
Present: Jim Jansz, Dick Perry, Andrew Plummer, Tina Vanasse, Paul White, Code Enforcement Officer Brandon Woolley, Recorder Desirae Bachelder.
Guests present: Kurt Christensen, Andy Morrell – Project Engineer BH2M,
Tom Dubois, Professional Engineer Main-Land Development Consultants, Inc.,
Philip Strike, Robert & Barbara Hallstrom, Ed and Kathy Douglass, Chris Balchunas, Paula Hill, Tim Economides
II Public Hearing #1 – Subdivision Plan Review – Gregory Pines Subdivision (Property owned by Kurt Christensen) – Map 9, Lot 14C
Andy Morrill reviewed the details of the proposed project for those present. Mr. Morrill and Mr. Christensen answered questions from the board and from the audience.
Paul White closed the Public Hearing at 7:18 p.m.
Paul White called the regular meeting to order at 7:19 p.m.
III Correspondence
Desirae Bachelder advised the Board that Andrew Plummer who was absent from the last meeting held on August 14, 2018 has reviewed the minutes from that meeting and listened to the recording of the proceedings. He has completed the “Member’s Affidavit Regarding Missed Planning Board Meetings” attesting to this fact and will therefore be allowed to participate in the approval process for both of tonight’s agenda items. The original copy of this affidavit will be filed in the official Planning Board Meeting Minutes file. Copies will also be filed in the Planning Board files for both of these proposed projects.
IV Open to Public Questions
There were no questions from the public.
V Review of Minutes (August 14, 2018)
Tina Vanasse made a motion to approve the minutes from August 14, 2018 as presented. It was seconded by Dick Perry. Motion carried with all in favor.
VI Old Business
Subdivision Plan Review – Gregory Pines Subdivision –
(Property owned by Kurt Christensen) – Map 9, Lot 14C
Paul White asked if any of the board members had any questions for Mr. Christensen at this time. There were none.
Paul White asked Brandon Woolley if the changes in the plan rise to the level that would require a review by DEP (Department of Environmental Protection) or an additional peer review. Brandon responded that they do not.
Desirae Bachelder reported that all fees have been paid to date.
The board discussed that an escrow amount will need to be paid. Brandon asked and Mr. Christensen confirmed that the final plan is being submitted and that he would like the board to make a decision based on the submitted plans. Brandon went on to explain that there are final plan fees as well as the escrow fees. The final plan submission fee is $75.00, the escrow fee is $10.00 per acre for the subdivision (there are 31.45 acres) which is $314.50 plus the escrow fee of $800.00 is a total of $1,189.50 for the final fees due for the subdivision.
The board discussed the criteria based on the subdivision review process. There is no municipal water supply. Paul White asked if Brandon feels that the erosion control plan is sufficient. Brandon replied that yes it is. There are 8 lots which would be a traffic increase of approximately 16 cars when houses are built, which would not cause any undue burden on the road. Tina Vanasse asked about the slope of the private road that will come out onto Kimball Corner Road and if in the erosion plan the slope was taken into consideration for the water runoff. Brandon replied that the driveway design criteria will address that issue when construction begins. Brandon asked to address the traffic issue by commenting that he travels Kimball Corner Road often and hardly ever meets any traffic. Dick Perry also mentioned that he has not noticed any instances of heavy traffic on Kimball Corner Road, except during certain times of the day. Brandon stated that he is not aware of any complaints or concerns about the traffic.
Paul White confirmed with Mr. Christensen that each unit will have its own septic field. The stormwater runoff plan is included with the application. Mr. Christensen confirmed that there are no issues with groundwater or wetlands. Brandon stated that the soil profile is done and did not indicate any groundwater issues.
Paul White asked if Brandon felt that the plans presented are appropriate and meet all the requirements of the subdivision review section of the ordinances. Brandon stated that he is satisfied that all requirements have been met.
Dick Perry commented that he was happy to see that Mr. Christensen plans to build the private way with 100 feet of visibility in either direction.
Regarding the recording fees and recording of the subdivision plans, Jim Jansz reminded the board that there is a section of the ordinances that requires the subdivider to record the subdivision plans with the Cumberland County Registry of Deeds and then bring a copy back to the town. Mr. Christensen agreed that he or Mr. Morrill will record the plans. Paul White questioned how long Mr. Christensen would have to record the plans and deliver them back to the town. Jim stated that the approval allows 90 days for the plans to be filed.
Tina Vanasse asked about the grade of the road and the safety concerns about the school bus picking up children at the top of the hill. Paul White stated that the site where the road will be at the top of the hill will be level enough for a school bus to stop, no matter which direction it will be travelling. Tina asked Mrs. Balchunas if it were feasible for the school bus or van to turn into the private way to pick up children. Mrs. Balchunas asked how the bus would turn around. Tina replied that the bus could drive all the way into the private way and turn around at the hammerhead.
Andrew Plummer asked what the setback for a driveway is. Brandon replied that setbacks are 10 feet. The road is 30 feet wide and the hammerhead is 60 feet wide.
Jim Jansz asked about the connection from the road to Mr. Christensen’s remaining property and if the deed to that remaining property will state that Mr. Christensen retains ownership of half of the roadway. Brandon and Mr. Christensen confirmed that it will.
Tina Vanasse made a motion to accept the Gregory Pines Subdivision Plan as presented. It was seconded by Jim Jansz. Motion carried with all in favor.
Sketch Plan Review – Camp Micah, LLC – Map 17, Lots 12
Desirae Bachelder reported that all fees have been paid to date.
Paul White stated that an escrow account was not needed. Tom Dubois stated that the new cabin will house 8 staff members that do not work with the children, i.e. kitchen staff, groundskeepers, etc. Paul noted that the proposed building is a small addition to part of an already large existing business.
Tom Dubois apologized to the board for not having someone attend the site walk to guide them around the proposed site.
Paul White asked if Brandon Woolley knew of anything that would prevent this project form moving forward. Brandon stated that there was nothing. Paul asked if there are any other fees or documentation that needs to be provided. Brandon replied that there will be building and plumbing permits but nothing else that needs to come before the board.
Jim Jansz recused himself from the vote because he missed the site walk.
Dick Perry made a motion to accept the site plan for Camp Micah as presented. It was seconded by Andrew Plummer. Motion carried with all in favor.
CEO Updates
Nothing reported.
Goal Setting Items
Voting Matrix (finalizing process)
Nothing reported.
Review of Application Processing Documents
Nothing reported.
VI New Business
There was no new business.
VIII Adjournment
Jim Jansz made a motion to adjourn at 7:47 p.m. It was seconded by Andrew Plummer. Motion carried with all in favor.
Respectfully Submitted,
Desirae Bachelder
Administrative Assistant/Deputy Clerk